What happened
- Work session called to order at 5:00 p.m. by Mayor Doug Henke; purpose was to review the draft 2023 levy and levy-funded department budgets.
- Police Chief Sjoblom requested the two full-time officers be moved up one and two grades in the city pay scale.
- Administrator Vahlsing recommended instead moving the officers up one lane and one pay grade; that was included in the proposed 2023 police budget.
- Library budget showed an overall proposed 2.4% decrease after the children's librarian retired and was replaced by two part-time employees.
- Library Director Otte requested hourly pay increases for three part-time positions, plus automation and operating supplies increases.
- Fire Department and First Responder budget increases were driven mainly by utilities (natural gas) and training costs.
- Streets, parks and pool budgets showed higher salaries, benefits, fuels/oil and utilities.
- Draft 2023 budget included a 3% cost of living increase for full-time employees and a 5% increase for employee health insurance.
- Draft budget produced a 6.8% maximum levy; the maximum must be adopted by the end of September and cannot later be increased, only decreased.
- Motion by Ryan, second by Bailey to adjourn at 6:55 p.m., carried 5-0-0.
What was asked 30 raised · 20 settled
Every question, assignment, pending figure and unsourced claim from this meeting, quoted from the record, each checked against the county, census, listing, bid and budget data we hold.
The project construction is expected to finish ~$600 (~1%) over the bid estimate for the reasons listed above.
Explaining cost impact of a conflict with an unknown sanitary service line requiring a minor relocation.
The forecast was accurate. The two pay applications total $46,585.90, being $45,533.55 in September 2022 plus $1,052.35 in December 2022, against a bid award of $46,018.47. That is $567.43 over, or 1.23 percent, matching the roughly $600 and roughly 1 percent the engineer predicted.
9.13.22 Council Minutes; 12-13-22 Agenda Granicus; factbook KENYON_BIDS.md
Partial Pay request No. 1 in the amount of $45,535.55 for the North Street project is also attached below for Council approval.
Discrepancy between the agenda summary figure and the contractor's application for payment.
The agenda summary figure is the error. The motion as moved and carried, and both later printings of those minutes in the September and October 2022 packets, all read $45,533.55, matching the engineer's letter and the pay application. The agenda's $45,535.55 is $2.00 high.
The agenda summary states $45,535.55 while the motion, the minutes and the engineer's letter all state $45,533.55.
9.13.22 Council Minutes; 10.11.22 Council Agenda & Packet
Discuss Options for Maximum 2023 Levy The maximum proposed levy increase must by adopted by the council by the end of September.
Discussion of options for the maximum 2023 levy at the budget work session.
At the meetingStaff recommended a 6.8% maximum levy increase; Resolution 2022-19 was placed on the September 13 agenda.
Resolution 2022-19 adopting the 2023 preliminary budget and levy at a maximum of 6.8 percent was moved by Henke, seconded by Rechtzigel and carried 4-0-0 at the September 13 2022 meeting, in time for certification to Goodhue County by the end of September.
9.13.22 Council Minutes · taken up again 2022-09-13
Requested Action: Motion approving Bolton & Menk's proposal for final design & bidding services H:\KENYON_CI_MN\_General\Council Meetings\2022\9 - September 2022\02.1_Sanitary Sewer Project Summary.docx 21 September 9th, 2022 Mr.
Next step after the August 30 special meeting approval to reroute the Pearl Creek sanitary main.
The proposal was approved 4-0-0 at an estimated cost of $118,135.00, moved by Helgeson and seconded by Bailey. That design fee came to 9.5 percent of the construction contract eventually awarded to BCM Construction at $1,241,494.22.
9.13.22 Council Minutes; factbook KENYON_BIDS.md · taken up again 2022-09-13
Any approvals for this proposal will be contingent upon the KMU boards approval to move forward with their portion of the project.
KMU requested a watermain looping improvement be added to the Pearl Creek project scope.
KMU's portion went ahead. The plans and specifications the council approved in May 2023 cover the rerouting of the Pearl Creek sanitary main by lift station and forcemain together with the extension of new watermain and electrical conduit near Gates Avenue, and the project was renamed the Pearl Creek Sanitary Sewer and Gates Ave Utility Improvements. The KMU board's own recorded decision is not in our holdings.
5.9.23 Council Packet and Agenda · taken up again 2023-05-09
Please note that Randy Eggert with KMU has requested that a small watermain looping improvement between Gates Ave and the business part utility extension be included in this project.
Scope addition to the Pearl Creek sanitary project because the work is similar in nature.
At the meetingThe work scope and costs for the addition were included in the engineer's proposal.
The looping was included and built. The May 2023 plans carry the extension of new watermain and electrical conduit near Gates Avenue as part of the approved project. The written KMU request and any cost-share agreement between the city and KMU are not in our holdings.
5.9.23 Council Packet and Agenda; 9.13.22 Council Packet & Agenda · taken up again 2023-05-09
XI.D Agenda Item Summary CITY COUNCIL AGENDA ITEM REPORT DATE: September 13, 2022 SUBMITTED BY: Mark Vahlsing, Public Works ITEM TYPE: New Business AGENDA SECTION: NEW BUSINESS SUBJECT: Wastewater Treatment Plant - Replace Sludge Mixing and Loadout Pump System - Wayne Ehrich Public Works Superintendent SUGGESTED ACTION: Public Works Superintendent Wayne Ehrich is requesting approval to order a Sludge pump and mixing system.
Existing sludge pump needs replacement and the order must be placed in September because of delivery lead times.
The council approved replacing the sludge mixing and loadout pump system at $48,600.00 on a 4-0-0 vote moved by Rechtzigel and seconded by Bailey. Ordering in September rather than 2023 saved $5,000, and the expense was booked to the sewer enterprise fund in 2023.
The agenda item priced the system at $48,000 while the motion that carried approved $48,600.00, a $600 difference.
9.13.22 Council Minutes · taken up again 2022-09-13
Until the new grass is adequately established and erosion control measures can be removed, some retainage will be held until this work is done.
Partial Pay Application No. 1 for the North Street Drainage Outfall Improvements.
The retainage was released three months later. Pay Application No. 2 to DeCook Drainage for $1,052.35 was approved 5-0-0 in the December 2022 record, closing out the project after the $45,533.55 partial payment in September.
12-13-22 Agenda Granicus · taken up again 2022-12-13
VIII.A Agenda Item Summary CITY COUNCIL AGENDA ITEM REPORT DATE: September 13, 2022 SUBMITTED BY: Mark Vahlsing, Administration ITEM TYPE: Legal AGENDA SECTION: LEGAL SUBJECT: Nuisance Property Violation - 1 Langford Av. update SUGGESTED ACTION: The city attorney will provide an update on the clean-up enforcement action against 1 Langford Av.
Nuisance property violation enforcement.
The attorney reported that enforcement had been started, that the owner's attorney had responded but failed to submit the promised plan, and that he would proceed with enforcement if no plan arrived by the end of that week. The matter was still being discussed as a property abatement enforcement action nine months later in June 2023. By April 2025 the same address was back before the council as a lot combination request from Scot Bowen, which was tabled while the engineer discussed easements with the owner.
9.13.22 Council Minutes; 6.13.23 Council Packet and Agenda; 4-8-25 council packet · taken up again 2023-06-13
They are planning on selling the east 1/2 of lot 16 to the neighboring property owner Scott and Caitlin Miller. The split and combination requires Council approval.
They plan to sell the east half of Lot 16 to neighboring owners Scott and Caitlin Miller.
Resolution 2022-20 authorizing the minor subdivision and lot combination at 413 Skogen Drive was adopted 4-0-0, splitting Lot 16 of Block 3 Whitetail Ridge 2nd Addition and combining the west half with Lot 15 and the east half with Lot 17. The filed application and survey are not in our holdings.
9.13.22 Council Minutes · taken up again 2022-09-13
XI.C Agenda Item Summary CITY COUNCIL AGENDA ITEM REPORT DATE: September 13, 2022 SUBMITTED BY: Mark Vahlsing, Administration ITEM TYPE: New Business AGENDA SECTION: NEW BUSINESS SUBJECT: Lacey's Kitchen & Cocktails Liquor License Renewal SUGGESTED ACTION: Approval of annual liquor licenses including: On-sale Sunday Sales Outdoor Service See attached licenses below MOTION NEEDED ATTACHMENTS: Lacey's Kitchen liquor licenses.pdf 50 51 AGENDA ITEM NO.
Annual liquor license renewal item on the agenda.
The license was renewed 4-0-0 including Sunday sales and the outdoor service area, moved by Rechtzigel and seconded by Helgeson. The same renewal passed again 4-0-0 in October 2023 on identical terms.
9.13.22 Council Minutes; 10.10.23 Council Packet · taken up again 2022-09-13
He also concurs that it needs to be replaced. L&M patched portions of the roof where needed but cannot schedule the replacement project until 2023.
City Hall roof was damaged in June storms and found to be in poor condition.
The replacement was scheduled and authorized for 2023. On April 11 2023 the council voted 4-0-0 to proceed with 50-year steel at $53,000, contingent on KMU approving an interfund loan from the electric fund, with L&M to complete the project in 2023.
4.11.23 Council Packet & Agenda; 3.14.23 Updated Council Packet & Agenda · taken up again 2023-04-11
We have received a written quote, but L&M has estimated costs for the following options Removal and Replacement -30 year shingles $25,000 -40 year shingles $35,000 -30 year steel $35,000 -50 year steel $50,000 Staff would like to pursue the 50 year steel option.
Options presented for discussion on replacing the City Hall roof.
At the meetingStaff stated they would like to pursue the 50-year steel option.
The council took the most expensive option and it grew. The September 2022 estimate for 50-year steel was $50,000 and the price approved in April 2023 was $53,000, $3,000 or 6 percent higher, against a low option of $25,000 for 30-year shingles. The written L&M quote is not in our holdings.
9.13.22 Council Packet & Agenda; 4.11.23 Council Packet & Agenda · taken up again 2023-04-11
This item is being presented for discussion at this time. Financing for the project could be provided through an interfund loan with KMU.
Funding option presented for discussion on the roof project.
At the meetingPresented for discussion only at this time.
The interfund loan became the actual funding condition. The April 2023 motion to proceed with the roof passed 4-0-0 pending KMU approval of an interfund loan from the electric fund. The loan agreement itself is not in our holdings, and a KMU loan was still a live administrator update item in September 2026.
4.11.23 Council Packet & Agenda; factbook 9-8-26 Council Packet administrator update · taken up again 2023-04-11
Our scope of work will include generating figures, legal descriptions, and sketches to be used in the acquisitions of new utility easements from an estimated 3 property owners.
Scope of easement acquisition work in the final design proposal.
The estimate of three owners was half the real number. By July 2023 final easement documents had been sent to all owners and the count stood at 12 parcels split among 6 property owners, with monetary compensation required for 7 parcels held by 3 owners. Total compensation negotiated was $77,200, most of it for the heavily impacted lift station site, which the engineer judged justified and reasonable.
The design proposal budgeted for easements from an estimated 3 property owners and 3 meetings, while the actual acquisition covered 12 parcels across 6 owners.
7-11-23 Council Packet · taken up again 2023-07-11
If KMU does not move forward with the water looping portion of the work, total fees associated with this proposal would be reduced by approximately $8,000. 3.
Fee section of the final design and bidding proposal.
The $8,000 reduction never applied because KMU proceeded. The watermain and electrical conduit extension near Gates Avenue is in the plans and specifications the council approved in May 2023, so the full $118,135 scope stood.
5.9.23 Council Packet and Agenda; 9.13.22 Council Packet & Agenda · taken up again 2023-05-09
Based on recent delays associated with material lead times, it is likely that construction completion would be delayed until 2024. 4.
Tentative project schedule in the design proposal.
The delay warning proved right and was written into the contract. By May 2023 the plans were complete for bidding with work schedule provisions requiring completion by summer 2024, and the engineer expected the project to sit idle after bid approval because of long lead times on lift station materials.
5.9.23 Council Packet and Agenda · taken up again 2023-05-09
These include administration, police, fire, streets, pool and parks There will be another work session scheduled in October to review the enterprise fund budgets.
The September 7 work session covered only levy-funded departments.
The work session was scheduled for Wednesday October 26 2022 at 6:00 pm to review the sewer, storm sewer and liquor store funds, on a roll call of 4-0-0 with Henke, Rechtzigel, Helgeson and Bailey all voting aye.
10.11.22 Council Minutes · taken up again 2022-10-11
Currently planned for '25 - May shift per Goodhue Co Engineer Langford Avenue (Pine to Mogren Hill) $ 521,550.00 $ 137,250.00 $ - $ 74,825.00 $ - $ 733,625.00 Y 20% Street, San, Wtr 2025 Sanitary Sewer Lining $ 747,750.00 $ - $ 747,750.00 N Forest(8th to 3rd), Pearl (S End), Pine - 2022 Estimate 5th Street (Spring to Bullis) $ 285,000.00 $ 75,000.00 $ - $ 102,500.00 $ - $ 462,500.00 Y 20% Street, Stm, Wtr Behind School Totals $ 45,000.00 $ 806,550.00 $ - $ 549,750.00 $ - $ 842,750.00 $ - $ 372,075.00 $ 45,000.00 $
Approved 8/30/22 infrastructure CIP listing CSAH 12 (2nd Street to Old Tressel) agreement.
CSAH 12 stayed on roughly the 2025 track. A partnership agreement between the city and Goodhue County was drafted by May 2024 with bid letting tentatively set for winter 2024 to 2025 and construction for summer 2025, and the October 2025 packet carries a CSAH 12 closure detour map, so the work reached construction. The county's adopted road capital plan is still not in our holdings.
5-14-24 AGENDA; 10.14.25 Council Packet & Agenda · taken up again 2025-10-14
Please also note that KMU has requested a small watermain extension be included in the project scope since this work is very similar in nature. Forest Street sanitary improvements are currently scheduled for 2025 or 2028.
Preliminary study found improvements warranted for both mains but Pearl Creek is the higher priority.
Forest Street landed in the earlier of the two options. The 2025 Street and Utility Improvements assessment roll carries Forest Street from 3rd Street to 8th Street for sanitary lining, repairs and paving, alongside Spring Street, Pine Street and the Pearl Creek main, so the Forest Street sanitary work was done in the 2025 project rather than deferred to 2028.
7.8.25 Updated Council Packet and Agenda, assessment roll · taken up again 2025-07-08
He stated that the proposed budget showed increases in wages for the two full-time officers. He has requested that the officers be moved up one and two grades in the city pay scale.
Police department 2023 budget request showing wage increases for two full-time officers.
At the meetingAdministrator Vahlsing recommended instead moving the officers up one lane and one pay grade, which was included in the proposed 2023 police budget.
The chief asked for one and two grades and the administrator recommended one lane and one pay grade instead, which is what went into the proposed 2023 police budget at roughly $5,640 a year. No record of the council's final decision on the pay-scale adjustment appears in our holdings. By December 2023 the chief was pressing a different route, seeking up to $30 an hour for experienced part-time officers and asking to eliminate the police administrative position and shift that wage into full-time officer pay.
9.13.22 Council Packet & Agenda; 12.12.23 Council Packet and Agenda
He would like to order the pump in September. The estimated delivery time for the pump is 20 weeks or longer. As result it will not be delivered util 2023.
Justification for ordering the wastewater treatment plant pump in September 2022.
No confirmed delivery date from the vendor appears in our holdings, only the 20 weeks or longer estimate repeated in the minutes. Twenty weeks from a mid-September 2022 order lands in early February 2023, which is consistent with the claim that it would not arrive until 2023. A vendor delivery confirmation would settle it.
9.13.22 Council Minutes
In preparation for final payment, please submit an IC-134 form and any field markups of construction drawings.
Closeout requirements discussed at the August 26 final walk-through of the North Street site.
No IC-134 form and no field-marked construction drawings appear in our holdings. Final payment did go through, with Pay Application No. 2 of $1,052.35 approved 5-0-0 in December 2022, which under the stated process implies the closeout documents were received. The documents themselves are what is missing.
12-13-22 Agenda Granicus; 9.13.22 Council Packet & Agenda
If additional meetings or discussions are needed to negotiate with property owners, this time can be provided as additional services. Please note that some additional time will be required of the City attorney to draft easement agreements.
Note on scope limits of the engineer's easement acquisition work.
The attorney did the work, with the April and May 2023 records both confirming he was drafting the easement agreements, but no estimate or accounting of attorney hours or cost appears in our holdings. The exposure was larger than planned, since the acquisition covered 6 owners rather than the 3 estimated. An itemized legal invoice for the easement drafting would settle it.
4.11.23 and 5.9.23 Council Packets
Police Chief Sjoblom is requesting a one-time step/lane increase for the two full time officers. This would be an approximate annual increase of $5640 to the police department budget.
Budget memo describing Chief Sjoblom's wage request.
The $5,640 appears only in the administrator's budget memo, which works out to $2,820 a year for each of the two full-time officers. The pay-scale table and the payroll calculation behind the figure are not in our holdings.
9.13.22 Council Packet & Agenda
Library Director Otte reviewed the proposed 2023 budget. The budget for the library showed an overall proposed 2.4% decrease.
Review of the proposed 2023 library budget.
The line-item library budget worksheet is not in our holdings, so the 2.4 percent decrease cannot be checked against the wage detail. The trend afterward runs the other way: a 3 percent increase with a 0.5 percent levy decrease proposed for 2024, and a 9.44 percent levy increase proposed for 2026 on wages, automation and utilities.
9.13.22 Council Packet & Agenda; 9.12.23 and 9-9-25 Council Packets
The decrease resulted from the retirement of the children's librarian who was replaced with two part-time employees. She was requesting increases in the hourly pay for three part-time positions.
2023 library budget presentation, along with increases for automation and operating supplies.
The council's decision on the three part-time library wage increases in the final 2023 budget is not recorded in our holdings. The request recurred, with a 7 percent increase for the same three part-time positions requested for 2024 alongside a 31 percent decrease in automation costs from higher state funding and $3,574 more from the county.
9.12.23 Council Packet & Agenda
Administrator Vahlsing stated that the proposed 2023 budget included a 3% cost of living increase for full-time employees. It also showed a 5% increase for employee health insurance.
Overall assumptions built into the draft 2023 levy-funded budgets.
The health insurance renewal quote and the wage schedule are not in our holdings, but the assumptions are durable and consistent across years. The city used a 3 percent cost of living increase with 5 percent health insurance for 2023, 3 percent with 7 percent health insurance for 2024, and 3 percent with 5 percent health insurance for 2026.
9.13.22, 9.12.23 and 9-9-25 Council Packets
He also stated that due to increases in property valuations the last several years, the actual tax increases may be less.
Explaining the impact of the 6.8% maximum levy on taxpayers.
Valuation growth has only partly offset levy growth, and for pay 2026 it did not come close. The certified city rate still rose from 79.3028 to 84.6822 percent of net tax capacity, a 6.78 percent rate increase against a 9.18 percent levy increase, implying tax capacity grew only about 2.2 percent. County tax capacity figures for pay 2023 specifically are not in our holdings.
factbook taxes/data/kenyon_tax.json and taxes/levy.html
Levy 2022 City Levy $1,107,960 Proposed 2023 levy based on 6% increase. $1,174,438 8% increase. $1,196,597 Estimates of Impacts on residential property: Valuation: $150,000 $250,000 2022 taxes $2818 $4647 2023 taxes w/6% increase $2899 $4799 2023 taxes w/8% increase* $2940 $4875 The draft of the expense, and revenue budgets are also included in the packet.
Budget memo estimating levy impacts on residential property.
No county tax capacity or rate calculation supporting these estimates is in our holdings, and the memo series does not hold up on its own terms. The $2,818 on a $150,000 home and $4,647 on a $250,000 home are labeled 2022 taxes in the September 2022 memo and then reappear unchanged, labeled 2023 taxes, in the September 2023 memo. The actual rate math from the county auditor would settle the impact figures.
The same $2,818 and $4,647 figures are printed as 2022 taxes in the 2022 budget memo and as 2023 taxes in the 2023 memo, so the base year was recycled rather than recalculated.
9.13.22 Council Packet & Agenda; 9.12.23 Council Packet & Agenda
Decisions
- Motion by Ryan, second by Bailey to adjourn the meeting at 6:55 p.m.; Motion Carried 5-0-0
Who did what
| Person | At this meeting |
|---|---|
| Doug Henke Mayor | Called the work session to order at 5:00 p.m. and presided over the 2023 levy and budget review. |
| Dan Rechtzigel Council Member | Present for the budget work session. |
| Mary Bailey Council Member | Seconded the motion to adjourn. |
| Kim Helgeson Council Member | Present for the budget work session. |
| Molly Ryan Council Member | Moved to adjourn the meeting at 6:55 p.m. |
| Mark Vahlsing City Administrator | Recommended a one lane/one pay grade increase for the two full-time officers, reported the 3% COLA and 5% health insurance increases, and explained the 6.8% maximum levy and the September and December deadlines. |
| Kathy Flikke Finance Clerk | Attended the work session; met with department heads to prepare the draft budget figures. |
| Wayne Ehrich Public Works Superintendent and Assistant Fire Chief | Summarized the proposed 2023 Fire Department and First Responder budgets, and reviewed the streets, parks and pool budgets. |
| Michelle Otte Library Director | Reviewed the library budget showing a 2.4% decrease and requested hourly pay increases for three part-time positions. |
| Jeff Sjoblom Police Chief | Presented the proposed 2023 police budget and requested pay scale increases for the two full-time officers. |
Organizations named: City of Kenyon, Kenyon Police Department, Kenyon Public Library, Kenyon Fire Department, Kenyon First Responders, Goodhue County
Figures
| Amount | What |
|---|---|
| $1,107,960 | 2022 City Levy, per the administrator's budget memo |
| $1,174,438 | Proposed 2023 levy based on a 6% increase |
| $1,196,597 | Proposed 2023 levy based on an 8% increase |
| $5,640 | Approximate annual increase to the police department budget from the requested one-time step/lane increase for the two full-time officers |
| $2,818 | 2022 taxes on a residential property valued at $150,000 |
| $4,647 | 2022 taxes on a residential property valued at $250,000 |
| $2,899 | Estimated 2023 taxes on a $150,000 home with a 6% levy increase |
| $4,799 | Estimated 2023 taxes on a $250,000 home with a 6% levy increase |
| $938,991 | General Purpose portion of the preliminary levy in draft Resolution 2022-19 |
| $244,310 | Bond Indebtedness portion of the preliminary levy in draft Resolution 2022-19 |
Said at the meeting
He has requested that the officers be moved up one and two grades in the city pay scale.
Police Chief Jeff Sjoblom (as recorded) · minutes, verbatim
Administrator Vahlsing stated that he reviewed the request and recommended that the officers be moved up one lane and one pay grade.
City Administrator Mark Vahlsing (as recorded) · minutes, verbatim
Administrator Vahlsing stated that the proposed 2023 budget included a 3% cost of living increase for full-time employees.
City Administrator Mark Vahlsing (as recorded) · minutes, verbatim
He also stated that due to increases in property valuations the last several years, the actual tax increases may be less.
City Administrator Mark Vahlsing (as recorded) · minutes, verbatim
Staff would recommend that Council approve a 6.8% maximum levy for the September Council meeting.
City Administrator Mark Vahlsing, memo to Mayor and Council · minutes, verbatim
Resolutions and ordinances
- Certifying 2023 Preliminary LevyRes. 2022-19
The minutes
Official minutes as adopted, from 9.13.22 Council Packet Agenda; text extracted from the PDF.
Council Work Session was duly held in the City Council chambers at 5:00 p.m. on the 7th day of September 2022.
- Present
- Mayor Doug Henke, Council Members: Dan Rechtzigel, Mary Bailey, Kim Helgeson, and Molly Ryan
- Absent
- Also present
- City Administrator Mark Vahlsing, Finance Clerk Kathy Flikke, Public Works Superintendent, Wayne Ehrich, Library Director Michelle Otte, Police Chief Jeff Sjoblom
Mayor Henke called the work session to order at 5:00 pm. The purpose of the work session was to review the draft 2023 Levy and department budgets funded by the levy.
Review Proposed 2023 Budget
Police Chief Sjoblom provided an update on the police department proposed 2023 budget request. He stated that the proposed budget showed increases in wages for the two full-time officers. He has requested that the officers be moved up one and two grades in the city pay scale.
Administrator Vahlsing stated that he reviewed the request and recommended that the officers be moved up one lane and one pay grade. This was included in the proposed 2023 police budget.
Chief Sjoblom continued to review his draft budget with the Council.
Library Director Otte reviewed the proposed 2023 budget. The budget for the library showed an overall proposed 2.4% decrease. The decrease resulted from the retirement of the children's librarian who was replaced with two part-time employees. She was requesting increases in the hourly pay for three part-time positions. There were also increases for automation and operating supplies.
Assistant Fire Chief Wayne Ehrich provided a summary of the proposed 2023 Fire Department
and First Responder budgets. The biggest proposed increases were for utilities (natural gas) and some costs related to training.
Public Works Superintendent Ehrich reviewed the proposed 2023 streets, parks, and pool budgets. Besides increases for salaries and benefits there were also higher amounts for fuels/oil and utilities.
Administrator Vahlsing stated that the proposed 2023 budget included a 3% cost of living increase for full-time employees. It also showed a 5% increase for employee health insurance.
Discuss Options for Maximum 2023 Levy
The maximum proposed levy increase must by adopted by the council by the end of September. Administrator Vahlsing stated that the draft budget showed a 6.8% maximum levy. After the maximum levy is adopted, it cannot be increased but can be decreased. He also stated that due to increases in property valuations the last several years, the actual tax increases may be less. The final levy and budget must be adopted by the end of December.
Motion by Ryan, Second by Bailey to adjourn the meeting at 6:55 p.m. Motion Carried 5-0-0
Mark Vahlsing, City Administrator Douglas Henke, Mayor
AGENDA ITEM NO. VII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Engineering
ITEM TYPE: Engineering
Agenda Section: Engineering
SUBJECT: North Street Drainage Improvements
1. Approve (Partial) Pay Application 1 $45,535.55
SUGGESTED ACTION: The City Engineer will provide an update on the North Street
Drainage project. A summary is attached below. Partial Pay request No. 1 in the amount of $45,535.55 for the North Street project is also attached below for Council approval.
Motion Needed
Attachments:
01.1_North Street Drainage update.pdf 01.2_North Street Pay App 1.pdf
North Street Drainage Improvements All pipe, grading and temporary ground cover has been installed for this project and Decook has pulled off site. During construction, we did have a conflict with an unknown sanitary service line which required a minor relocation to avoid the new storm sewer pipe. Other than this, there were no other major changes from the plan.
The disturbed area has been covered and planted with new grass. Until the new grass is adequately established and erosion control measures can be removed, some retainage will be held until this work is done. The project construction is expected to finish ~$600 (~1%) over the bid estimate for the reasons listed above.
Attached is a partial pay application #1 in the amount of $45,533.55 is included in the packet for review.
Requested Action: Motion approving Pay Estimate #1.
H:\KENYON_CI_MN\_General\Council Meetings\2022\9 - September 2022\01.1_North Street Drainage.docx
September 2, 2022
Kyle Dessner
DeCook Drainage P.O. Box 69 Byron, MN 55920
RE: North Street Drainage Outfall Improvements
City of Kenyon Project No.: 0H1.124760
Dear Mr. Dessner:
Please process through DocuSign Contractor's Partial Estimate No. 1 in the amount of $45,533.55.
Please review the quantities and amounts shown to be assured of complete satisfaction. If everything is in order, please process through DocuSign as soon as possible.
Final payment will be made following successful removal of erosion control BMPs and other minor corrections, as discussed during our final walk-thru of the site on August 26th. In preparation for final payment, please submit an IC-134 form and any field markups of construction drawings. Those documents can be emailed directly to derek.olinger@bolton-menk.com.
If you have any questions, please feel free to call.
Sincerely, Bolton & Menk, Inc.
Derek Olinger, P.E. Project Manager
Enclosures
H:\KENYON_CI_MN\0H1124760\1_Corres\C_To Others\Pay App\124760 Pay App No. 1 09-02-2022.docx
Contractor's Application for Payment Owner: CITY OF KENYON Owner's Project No.: Engineer: BOLTON & MENK Engineer's Project No.: 0H1.124760 Contractor: DECOOK DRAINAGE Agency's Project No.: Project: NORTH STREET DRAINAGE OUTFALL IMPROVEMENTS Contract: Application No.: 1 Application Date: 9/2/2022 Application Period: From 8/1/2022 to 9/2/2022 1. Original Contract Price $ 46,018.47 2. Net change by Change Orders $ - 3. Current Contract Price (Line 1 + Line 2) $ 46,018.47 4. Total Work completed and materials stored to date (Sum of Column G Lump Sum Total and Column J Unit Price Total) $ 45,993.48 5. Retainage a. 1% X $ 45,993.48 Work Completed $ 459.93 b. X $ - Stored Materials $ - c. Total Retainage (Line 5.a + Line 5.b) $ 459.93 6. Amount eligible to date (Line 4 - Line 5.c) $ 45,533.55 7. Less previous payments 8. Amount due this application $ 45,533.55 9. Balance to finish, including retainage (Line 3 - Line 4) N/A Contractor's Certification The undersigned Contractor certifies, to the best of its knowledge, the following: (1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment; (2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and (3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective.
Contractor: DeCook Drainage
Signature: Date: Name: Kyle Dessner Title: Project Manager
Recommended by Engineer Approved by Owner
By: By: Name: Derek Olinger, PE Name: Mark Vahlsing Title: City Engineer Title: Kenyon City Administrator Date: Date:
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 18 Progress Estimate - Unit Price Work Contractor's Application for Payment Owner: CITY OF KENYON Owner's Project No.: Engineer: BOLTON & MENK Engineer's Project No.: 0H1.124760 Contractor: DECOOK DRAINAGE Agency's Project No.: Project: NORTH STREET DRAINAGE OUTFALL IMPROVEMENTS Contract:
Application No.: 1 Application Period: From 08/01/22 to 09/02/22 Application Date: 09/02/22
A B C D E F F1 F2 G H I J K L Contract Information Previous Estimate Work Completed Work Completed % of Estimated Value of Work and Materials Value of Value of Bid Item Quantity Completed to Date Materials Currently Stored to Date Item Balance to Finish Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J) No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($) Original Contract 1 MOBILIZATION 1.00 LS 1,698.74 1,698.74 - 1.00 1,698.74 1,698.74 100% - 2 CLEARING AND GRUBBING 1.00 LS 5,200.00 5,200.00 - 1.00 5,200.00 5,200.00 100% - 3 SITE GRADING 1.00 LS 425.00 425.00 - 1.00 425.00 425.00 100% - 4 REMOVE SEWER PIPE (STORM) 103.00 LF 4.50 463.50 - 103.00 463.50 463.50 100% - 5 15" CAS PIPE CULVERT 232.00 LF 57.37 13,309.84 - 259.19 14,869.84 14,869.84 112% (1,560.00) 6 15" CAS PIPE APRON 2.00 EACH 444.60 889.20 - 1.00 444.60 444.60 50% 444.60 7 A-S DIAPHRAGM FOR 15" METAL PIPE 2.00 EACH 794.77 1,589.54 - 2.00 1,589.54 1,589.54 100% - 8 CONNECT TO EXISTING STORM SEWER 1.00 EACH 400.00 400.00 - 1.00 400.00 400.00 100% - 9 CONST DRAINAGE SRUCTURE DES 48-4020 18.37 LF 350.00 6,429.50 - 18.37 6,429.50 6,429.50 100% - 10 CASTING ASSEMBLY 2.00 EACH 524.61 1,049.22 - 2.00 1,049.22 1,049.22 100% - 11 RANDOM RIPRAP CLASS III 20.00 TON 70.00 1,400.00 - 20.00 1,400.00 1,400.00 100% - 12 SEDIMENT CONTROL LOG TYPE WOOD CHIP/COMPOST 210.00 LF 3.50 735.00 - 192.00 672.00 672.00 91% 63.00 13 FILTER BERM TYPE 4 60.00 LF 3.75 225.00 - - - - 225.00 14 SEED, FERTILIZE & BLANKET 1,100.00 SY 1.69 1,859.00 - 778.00 1,314.82 1,314.82 71% 544.18 A1 MOBILIZATION / ADDITIONAL FIXED COSTS 1.00 LS 1,000.00 1,000.00 - 1.00 1,000.00 1,000.00 100% - A2 CLEARING AND GRUBBING 1.00 LS 1,740.00 1,740.00 - 1.00 1,740.00 1,740.00 100% - A3 SITE GRADING 1.00 LS 425.00 425.00 - 1.74 738.00 738.00 174% (313.00) A4 RANDOM RIPRAP CLASS III 34.00 TON 70.00 2,380.00 - 28.88 2,021.60 2,021.60 85% 358.40 A5 SEED, FERTILIZE & BLANKET 120.00 SY 1.69 202.80 - 96.00 162.24 162.24 80% 40.56 A6 SEDIMENT CONTROL LOG TYPE WOOD CHIP/COMPOST 90.00 LF 3.50 315.00 - 64.00 224.00 224.00 71% 91.00 A7 FILTER BERM TYPE 4 35.00 LF 3.75 131.25 - - - - 131.25 A8 15" CAS PIPE CULVERT 43.00 LF 57.37 2,466.91 - 43.00 2,466.91 2,466.91 100% - A9 15" CAS PIPE APRON 2.00 EA 444.60 889.20 - 2.00 889.20 889.20 100% - A10 A-S DIAPHRAGM FOR 15" METAL PIPE 1.00 EA 794.77 794.77 - 1.00 794.77 794.77 100% - - - - - - - - Original Contract Totals $ 46,018.47 $ - $ 45,993.48 $ - $ 45,993.48 100% $ 24.99
EJCDC C-620 Contractor's Application for Payment
Unit Price (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 1 of 1 19 AGENDA ITEM NO. VII.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Engineering
ITEM TYPE: Engineering
Agenda Section: Engineering
SUBJECT: Pearl Creek Sanitary Improvement project
SUGGESTED ACTION: Final Design Approval
The infrastructure and capital improvement plans were reviewed during the August 30th special meeting. At that meeting the council approved moving forward with the rerouting of the Pearl Creek Sanitary Sewer Main. The next step in the process will be the design work. The City Engineer is seeking approval to start the design work related to the project. The summary from the City Engineer is attached below. It lists the steps in the design process. Also attached is the design proposal and the revised CIP. The proposed cost of the design work is $118,135. The work would start after council approval and would be completed by early 2023.
Motion Needed
Attachments:
02.1_Sanitary Sewer Project Summary.pdf 02.3_Pearl Sanitary_Final Design Proposal.pdf 02.2_CIP Approved 8-30-22.pdf
Pearl Creek Sanitary Improvements During the August regular meeting, we reviewed the preliminary study for sanitary sewer mains in the Pearl Creek and Forest Street areas of town. To summarize, improvements for both mains are warranted; however the rerouting of the Pearl Creek sanitary main is the highest priority.
The infrastructure and capital improvement plans were reviewed during the August 30 th special meeting. Based on the planned spending for the 2023 projects, the council approved us to move forward with the rerouting of the Pearl Creek Main. Please also note that KMU has requested a small watermain extension be included in the project scope since this work is very similar in nature. Forest Street sanitary improvements are currently scheduled for 2025 or 2028. A draft copy of the infrastructure CIP is attached for reference.
Based on the selected scope, we are submitting the attached proposal for final design of the Pearl Creek Sanitary Sewer Improvement project. The major tasks projected to complete design and bidding of the project include:
Final geotechnical/soils evaluation Minor amount of additional survey work (forcemain and watermain) Easement Acquisition Preparation of plans and specifications Bidding
If all goes as planned, the project would be ready for bidding in spring of 2023.
Total fees are estimated at $118,135. Please note that the cost estimates included in past reports and the CIP include projections for engineering and other soft costs related to this or any other project. Additional information can be found in the attached proposal.
Requested Action: Motion approving Bolton & Menk's proposal for final design & bidding services
H:\KENYON_CI_MN\_General\Council Meetings\2022\9 - September 2022\02.1_Sanitary Sewer Project Summary.docx
September 9th, 2022
Mr. Mark Vahlsing
City Administrator City of Kenyon
RE: Pearl Creek Sanitary Sewer Improvements
Proposal for Final Design & Bidding Services BMI Project No: 0H1.126462
Mr. Vahlsing:
The findings and recommendations of the preliminary engineering report were presented during the August 15th regular council meeting. On August 30th, the City Council evaluated improvement options for this project and selected the desired scope for completion this year.
The selected scope includes rerouting of the Pearl Creek sanitary sewer main from the east end of Pine Street to the intersection of Langford Avenue and 2nd Avenue using a new lift station and forcemain. Additional details can be found in the preliminary engineering report and the attached figure.
Please note that Randy Eggert with KMU has requested that a small watermain looping improvement between Gates Ave and the business part utility extension be included in this project. The work scope and costs associated with these additional improvements is included in this proposal. Any approvals for this proposal will be contingent upon the KMU boards approval to move forward with their portion of the project.
This proposal includes final design services required to prepare construction plans, specifications and bidding documents.
1. Scope of Work
A. Project Management
Oversight of Design Activity and Budget Management Preparing, Coordinating, and Attending Public & Design Meetings Providing Progress Updates to City on a Regular Basis Coordinating utility design meetings with private utility owners
B. Survey
Most of the survey work for the project was completed earlier this year; however, topographic survey of the areas planned for routing the new forcemain (Pine Street, Slee Street and 2 nd Street) and the Gates Ave watermain looping area have not been completed. Additional collection will be minimal to understand basic ground features and private utility locations.
Pearl Creek Sanitary Improvements Sept. 9, 2022 Proposal for Final Design & Bidding Services Page 2
C. Easement Acquisition
The existing sanitary sewer main between 2nd Street and Pine Street and the new lift station at the east end of Pine Street is located on private property and no utility easements currently exist.
Our scope of work will include generating figures, legal descriptions, and sketches to be used in the acquisitions of new utility easements from an estimated 3 property owners. We have also included time for 3 separate meetings with respective property owners during the acquisition process. If additional meetings or discussions are needed to negotiate with property owners, this time can be provided as additional services. Please note that some additional time will be required of the City attorney to draft easement agreements.
D. Final Design Engineering & Bidding
Final design engineering includes the preparation of project plans and specifications for use in bidding and construction. Deliverables and other specific tasks are listed below
Construction Plans: Utility Plans and Profiles Grading & Lift Station Site Plan Details and applicable pavement sections Lift Station and Electrical Controls Tabulations and Statement of Estimated Quantities
Project Manual
Contract documents General and Supplemental Conditions Technical Specifications
Permit Applications/Approvals
Sanitary Sewer Extension/Approvals with MPCA MDH – Watermain Plan Review MnDOT Misc. work or utility permit Goodhue County Utility Permit DNR Water Crossing License Permit Applications will be prepared and billed through Bolton & Menk, unless specific invoices are sent to the City from applicable regulatory agencies
Geotechnical Engineering
Previous approvals included soil borings and review for up to (~10) shallow borings for use in sewer liner design. This original scope will be used for forcemain design. This scope includes additional/deeper borings required for the lift station and water crossings and the associated geotechnical review.
Bidding Posting bid documents to public bidding website Preparation of applicable resolutions and notices for advertisement and bid approval
Pearl Creek Sanitary Improvements Sept. 9, 2022 Proposal for Final Design & Bidding Services Page 3
2. Fees A summary of the fees associated with the scope is provided below
Item Cost
Project Management $ 8,745 Preliminary Design (Final Geotech Study) $ 7,711 Topographic Survey $ 5,245 Easement Acquisition $ 7,773 Final Design & Bidding $ 88,661 Total $ 118,135
The fees noted above are estimated, based on the scope noted above. A breakdown of these fees is attached. Costs will be billed on an hourly basis and any substantial changes from the total fees provided will be discussed with the city, if required. The terms of the work performed under this proposal would be in accordance with the existing Agreement for Professional Services between the City of Kenyon and Bolton & Menk. If KMU does not move forward with the water looping portion of the work, total fees associated with this proposal would be reduced by approximately $8,000.
3. Schedule The following provides a tentative project schedule, based on 2023-24 Construction. Geotech & Survey Oct 2022 Easements Oct 2022 – Mar 2023 Final Design Nov 2022 – Feb 2023 Approve Plans/Bidding Mar-Apr 2023 Construction Summer 2023-2024
The timing of easement acquisition is highly dependent on property owner's willingness to cooperate with the city in the acquisition process. Based on recent delays associated with material lead times, it is likely that construction completion would be delayed until 2024.
4. Assumptions The following assumptions have been made, relating to this proposal. Construction ground disturbance will be less than 1 acre; therefore, No NPDES permit and stormwater pollution prevention plan will be required Improvements and grading is outside of the FEMA 1% Chance Flood Zone and no detailed flood modelling and Army Corps approvals for the work will be required. Special assessments (and related hearings) are not included with this project
We value our relationship with the City of Kenyon as your City Engineer and appreciate the opportunity to assist the City with this project. If there are any questions related to this proposal, please contact us.
Sincerely, Bolton & Menk, Inc.
Derek P. Olinger, P.E. Brian P. Malm, P.E. City Engineer Principal Engineer
Attachments: Engineering Fee Breakdown
Project Area Figures
Engineering Fee Breakdown
9/9/2022 Project: Pearl Creek Sanitary Sewer Improvements
Design Engr
Principal Survey Cr
City Engr Eng Chief Total Reimb Proj Survey GIS AA Total Labor Total Hr Expense Engr/Srvy Tech
1.3 Project Management 53.0 53.0 $ 8,745.00 $ - $ 8,745.00 2.5 Preliminary Design (Final Geotech)* 2.0 3.0 5.0 $ 711.00 $ 7,000.00 $ 7,711.00 3.2 Topographic Survey 1.0 4.0 22.0 8.0 35.0 $ 5,245.00 $ - $ 5,245.00 4.1 Easement Acquisition 30.0 5.0 12.0 47.0 $ 7,773.00 $ - $ 7,773.00 5.1 Final Design & Bidding** 139.5 16.0 98.0 246.0 4.0 36.0 539.5 $ 81,661.00 $ 7,000.00 $ 88,661.00 Subtotal Hours 225.5 25.0 98.0 261.0 22.0 8.0 4.0 36.0 679.5 $ 104,135.00 $14,000.00 $ 118,135.00 Reimbursible Expense Breakdown (Included in Totals Above) * Geotechnical/Soil Borings $ 7,000.00 ** Permit Fees, LS Electrical Design $ 7,000.00
25 26 Kenyon Capital Improvement Plan 8/31/2022 Street & Utility Improvements Approved 8/30/22 Fund Street Storm Sewer Sanitary Sewer Water Total Project Assessible Year Description Cash Bond Cash Bond Cash Bond Cash Bond Cash Bond (Y / N) % Costs Notes Annual Chip/Crack Seal (for carry-over) $ 40,000.00 $ 40,000.00 $ - N Pearl Creek Sanitary Rerouting $ 1,395,000.00 $ - $ 1,395,000.00 N Reroute Sewer, Based on 2022 Estimate 2023 Gates Ave Watermain Looping $ 127,100.00 $ - $ 127,100.00 N Connect Gates Ave to Engel Dr Main Bituminous Overlays (Various Streets) $ 513,750.00 $ - $ 513,750.00 N 7th, State, 8th, Washington, Bullis (10-11 blocks) Totals $ 40,000.00 $ 513,750.00 $ - $ - $ - $ 1,395,000.00 $ - $ 127,100.00 $ 40,000.00 $ 2,035,850.00 Annual Chip/Crack Seal (Complete '23 & '24) $ 45,000.00 $ 45,000.00 $ - N increased annual to 45K to account for 2023 overlays $ - $ - 2024 $ - $ - Totals $ 45,000.00 $ - $ - $ - $ - $ - $ - $ - $ 45,000.00 $ - Annual Chip/Crack Seal $ 45,000.00 $ 45,000.00 $ - N CSAH 12 (2nd Street to Old Tressel) Agreement $ 337,500.00 $ 95,000.00 $ 194,750.00 $ - $ 627,250.00 Y 10% San, Wtr,Stm Currently planned for '25 - May shift per Goodhue Co Engineer Langford Avenue (Pine to Mogren Hill) $ 521,550.00 $ 137,250.00 $ - $ 74,825.00 $ - $ 733,625.00 Y 20% Street, San, Wtr 2025 Sanitary Sewer Lining $ 747,750.00 $ - $ 747,750.00 N Forest(8th to 3rd), Pearl (S End), Pine - 2022 Estimate 5th Street (Spring to Bullis) $ 285,000.00 $ 75,000.00 $ - $ 102,500.00 $ - $ 462,500.00 Y 20% Street, Stm, Wtr Behind School Totals $ 45,000.00 $ 806,550.00 $ - $ 549,750.00 $ - $ 842,750.00 $ - $ 372,075.00 $ 45,000.00 $ 2,571,125.00 Annual Chip/Crack Seal $ 45,000.00 $ 45,000.00 $ - N increased annual to 45K to account for 2023 overlays $ - $ - 2026 $ - $ - Totals $ 45,000.00 $ - $ - $ - $ - $ - $ - $ - $ 45,000.00 $ - Annual Chip/Crack Seal $ 45,000.00 $ 45,000.00 $ - N $ - $ - 2027 $ - $ - Totals $ 45,000.00 $ - $ - $ - $ - $ - $ - $ - $ 45,000.00 $ - Annual Chip/Crack Seal $ 45,000.00 $ 45,000.00 $ - N 50% of 6th Street (Huseth to Red Wing) $ 943,575.00 $ 199,125.00 $ 259,825.00 $ 227,550.00 $ - $ 1,630,075.00 Y 20% Street, San, Wtr Complete 3 of 6 blocks (Consider increase to 4 blocks with '23 update) 2028
Totals $ 45,000.00 $ 943,575.00 $ - $ 199,125.00 $ - $ 259,825.00 $ - $ 227,550.00 $ 45,000.00 $ 1,630,075.00 Annual Chip/Crack Seal $ 45,000.00 $ 45,000.00 $ - N 2029 $ - $ - Totals $ 45,000.00 $ - $ - $ - $ - $ - $ - $ - $ 45,000.00 $ - Annual Chip/Crack Seal $ 45,000.00 $ 45,000.00 $ - $ - $ - 2030 $ - $ - Totals $ 45,000.00 $ - $ - $ - $ - $ - $ - $ - $ 45,000.00 $ - Annual Chip/Crack Seal $ 45,000.00 $ 45,000.00 $ - 8th Street (Forest to Red Wing) $ 319,200.00 $ 84,000.00 $ 106,400.00 $ - $ - $ 509,600.00 Y 20% Street, San 2031 Overlays & New Paving (Various Streets) $ 429,045.00 $ - $ 429,045.00 Final Locations TBD (Remaining Overlays, Mogren, 9th/Forest) Trondheim Rd Extension (.43 Mi Gravel) $ 1,550,000.00 $ - $ 1,550,000.00 N Street Add 210K for pavement Totals $ 45,000.00 $ 2,298,245.00 $ - $ 84,000.00 $ - $ 106,400.00 $ - $ - $ 45,000.00 $ 2,488,645.00 Annual Chip/Crack Seal $ 45,000.00 $ 45,000.00 $ - $ - $ - 2032 $ - $ - Totals $ 45,000.00 $ - $ - $ - $ - $ - $ - $ - $ 45,000.00 $ - Other Outstanding Projects Front St (Spring to Red Wing) $ 641,700.00 $ 139,500.00 $ 204,250.00 $ 190,650.00 $ - $ 1,176,100.00 Y 20% Street, San, Wtr 50% of 6th Street (Huseth to Red Wing) $ 943,575.00 $ 199,125.00 $ 259,825.00 $ 227,550.00 $ - $ 1,630,075.00 Y 20% Street, San, Wtr Remaining 3 of 6 blocks 3rd St & State Street $ 936,330.00 $ 203,550.00 $ 171,190.00 $ 125,255.00 $ - $ 1,436,325.00 Y 20% Street, San, Wtr 3rd (Sunset to Bullis), State (2nd to 3rd) 4th St (Huseth to Spring) $ 1,188,870.00 $ 258,450.00 $ 314,070.00 $ 353,215.00 $ - $ 2,114,605.00 Y 20% Street, San, Wtr Downtown Forest Street & Alley $ 421,950.00 $ 113,250.00 $ 73,150.00 $ 78,925.00 $ - $ 687,275.00 Y 10% Street, San, Wtr Forest (2nd to 3rd), Alley S of 2nd (Forest to Spring) TH 60 Utility Replacements Agreement $ 337,500.00 $ 619,970.00 $ 710,325.00 $ - $ 1,330,295.00 Y 20% San, Wtr CHIP 2030, Utilities Only Wastewater Treatment Plant $ 3,000,000.00 $ - $ 3,000,000.00 N Placeholder Cost Only
All Costs In 2023 Dollars
H:\KENYON_CI_MN\_General\Capital Improvement Plan\CIP Estimate-Approved 8-30-2022.xlsx
Infrastructure CIP (Approved 8/30/22) $3,000,000.00
$2,500,000.00
$2,000,000.00
$1,500,000.00
$1,000,000.00
$500,000.00
$- 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 Street Storm Sewer Sanitary Sewer Water
Project CIP - Area Project AreaMap Map
Trondheim
Cemetery Rd may be shifted
to later date and replaced with other street overlay
Pear l Cr
Langford
3rd St
Red Wing
CSAH 12 subject to
Forest Goodhue County CIP 50% of 6th St Length Shown (Final segments TBD)
6th St
2023 Project 2025 Project 8th St 2028 Project 2031 Project
August 25, 2022 1:12,000 0 0.13 0.25 0.5 mi Goodhue County Roads CEM; ; OCTY; OCRLN; CTRLN 0 0.2 0.4 0.8 km
CSAHP; CRP
SHWY Parcels ArcGIS WebApp Builder 29 AGENDA ITEM NO. VIII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: Legal
Agenda Section: Legal
SUBJECT: Nuisance Property Violation - 1 Langford Av. update
SUGGESTED ACTION: The city attorney will provide an update on the clean-up enforcement action against 1 Langford Av.
Attachments:
AGENDA ITEM NO. VIII.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: Legal
Agenda Section: Legal
SUBJECT: Lot Split and Combination Application - 413 Skogen Dr. - Elden
and Eileen Ehrich
SUGGESTED ACTION: Elden and Eileen Ehrich are requesting approval to
1. Split lot 16 , Block 3 Whitetail Ridge 2nd Addition. - 413 Skogen Dr. 2. Combine the west 1/2 of lot 16 with lot 15 and 3. Combine the east 1/2 of lot 16 with lot with lot 17.
They are planning on selling the east 1/2 of lot 16 to the neighboring property owner Scott and Caitlin Miller. The split and combination requires Council approval. See attached application and survey for more information. MOTION NEEDED
Attachments:
Ehrich lot split.pdf
31 32 33 AGENDA ITEM NO. XI.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: Financial
Agenda Section: New Business
SUBJECT: Resolution 2022-19: Adopting the 2023 Preliminary Budget &
Levy
Suggested Action:
The city is required to set a final maximum 2023 levy and preliminary budget by resolution. Once set, the levy cannot be increased. The preliminary maximum levy resolution must be adopted by the end of September. The final levy must be adopted by the end of December. The proposed maximum levy cannot be increased once adopted but can be lowered by the end of the year. After further review staff would recommend a maximum levy increase of 6.8% for 2023. See resolution and memo from 9/7/22 Council work session included in the packet for more information.
Motion Needed
See attached proposed department budgets below.
Attachments:
Resolution 2022-19 Certifying 2023 Preliminary Levy.docx
CouncilMemo 9-7-22.doc 2023 Fire-003.pdf 2023 Admin-General Gov't-004.pdf 2023 Library-005.pdf 2023 Police-002.pdf 2023 Streets, Parks, Pool.pdf 2023 Fire-005.pdf
RESOLUTION 2022-19
City Of Kenyon
COUNTY OF GOODHUE
STATE OF MINNESOTA
A Resolution Adopting The 2023 Preliminary Budget And Levy
BE IT RESOLVED by the Council of the City of Kenyon, Minnesota, Goodhue County, that the 2023 preliminary budget be adopted as presented; and
BE IT RESOLVED that the following sums be certified to the Goodhue County Auditor as the preliminary amounts to be levied upon the taxable property in the City of Kenyon, County of Goodhue, State of Minnesota, for the year payable 2023 for the following:
Net Levy
General Purpose $938,991 Bond Indebtedness $244,310 Total Levy $1,183,301
Adopted by the City Council on this 13th day of September, 2022.
____________________________________ Douglas Henke Mayor ATTEST:
_____________________________ Mark R. Vahlsing City Administrator
City Council Meeting Memorandum
TO: Honorable Mayor and City Council
FROM: Mark Vahlsing, City Administrator RE: Meeting of September 7, 2022
Review Proposed 2023 Budget and Levy
The purpose of the work session will be to review the levy portion of the 2022 draft budget. In previous years the entire budget was reviewed at this work session. But this work will focus on the portions of the budget that are funded by the levy. The maximum levy must be certified (adopted) by the Council by the end of September. The maximum levy cannot be increased after it is adopted, but it can be reduced before the end of the year. The final levy and budget must be adopted by the end the December. This work session will be attended by departments which are funded by levy. These include administration, police, fire, streets, pool and parks There will be another work session scheduled in October to review the enterprise fund budgets. These include the Municipal liquor store, sewer, and storm sewer funds. Having separate work sessions will allow more time for more review by the Council.
Levy 2022 City Levy $1,107,960 Proposed 2023 levy based on 6% increase. $1,174,438 8% increase. $1,196,597
Estimates of Impacts on residential property: Valuation: $150,000 $250,000 2022 taxes $2818 $4647 2023 taxes w/6% increase $2899 $4799 2023 taxes w/8% increase* $2940 $4875
The draft of the expense, and revenue budgets are also included in the packet. Kathy Flikke and I have met with the department heads. The budget figures for each department have been adjusted to reflect expense trends from previous years and anticipated expenses expressed by the department heads
Wages The draft budget reflects some step and longevity increases to hourly wages and a COLA increase of 3% for full time employees. The final budget would be adopted by the Council before the end of the year.
Police Chief Sjoblom is requesting a one-time step/lane increase for the two full time officers. This would be an approximate annual increase of $5640 to the police department budget.
Health Insurance
The budget shows an 5% annual increase
Departmental Budgets: Each department draft expense budgets included in the meeting attachments The department heads will discuss these items further at the work session.
Overall Levy Increase: Based on the proposed 2023 budget a 6.8% levy increase would be needed. Staff would recommend that Council approve a 6.8% maximum levy for the September Council meeting. This amount could still be lowered before the end of the year.
Please contact me if you have any questions or require additional information.
37 38 39 40 41 42 43 44 45 46 47 48 AGENDA ITEM NO. XI.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: New Business
Agenda Section: New Business
SUBJECT: 2023 City Hall Roof Replacement
SUGGESTED ACTION: The roof of City Hall needs to be replaced. It was inspected after sustaining damage from storms in June and found to be in poor condition. It was subsequently inspected by Josh Lerfeld of L&M Construction. He also concurs that it needs to be replaced. L&M patched portions of the roof where needed but cannot schedule the replacement project until 2023. We have received a written quote, but L&M has estimated costs for the following options
Removal and Replacement
-30 year shingles $25,000 -40 year shingles $35,000 -30 year steel $35,000 -50 year steel $50,000
Staff would like to pursue the 50 year steel option. This item is being presented for discussion at this time. Financing for the project could be provided through an interfund loan with KMU.
Attachments:
AGENDA ITEM NO. XI.C
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: New Business
Agenda Section: New Business
SUBJECT: Lacey's Kitchen & Cocktails Liquor License Renewal
SUGGESTED ACTION: Approval of annual liquor licenses including: On-sale Sunday Sales Outdoor Service See attached licenses below MOTION NEEDED
Attachments:
Lacey's Kitchen liquor licenses.pdf
50 51 AGENDA ITEM NO. XI.D
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Public Works
ITEM TYPE: New Business
Agenda Section: New Business
SUBJECT: Wastewater Treatment Plant - Replace Sludge Mixing and
Loadout Pump System - Wayne Ehrich Public Works Superintendent
SUGGESTED ACTION: Public Works Superintendent Wayne Ehrich is requesting approval to
order a Sludge pump and mixing system. The existing pump needs replacement. He would like to order the pump in September. The estimated delivery time for the pump is 20 weeks or longer. As result it will not be delivered util 2023. The cost of the system is $48,000. The expense would come out of the Sewer enterprise fund in 2023. A copy of the quote is attached below. Wayne Ehrich will discuss this request further at the Council meeting. MOTION NEEDED
Attachments:
DOC090922-002.pdf
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Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: Miscellaneous
AGENDA SECTION: F.Y.I. - Department Updates
SUBJECT: FYI - Department Updates
SUGGESTED ACTION: See department updates below.
Attachments:
DOC090922-003.pdf
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