Packet text, November 16, 2022
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- 11.16.22 City Council Packet and Agenda packet · 63k chars
- 11.16.22 Council Minutes minutes · 5k chars
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AGENDA
CITY COUNCIL REGULAR SESSION
November 16, 2022
7:00 PM
I. CALL TO ORDER AND ROLL CALL
II. CITIZEN COMMENTS
III. ADOPT AGENDA
III.A Adopt Agenda
Summary Report
11-16-22 Agenda Council Meeting.docx
IV. CONSENT AGENDA
**All items listed with asterisks (**) are considered routine and non-controversial by the
Council and will be approved by one motion. There will be not separate discussion of these
items unless a Council member, City staff or citizen so requests, in which case the item will be
removed from the Consent Agenda and considered in its normal sequence on the agenda.
V. APPROVAL OF MINUTES and APPOINTMENTS
The fire department voted to put on Carter Vander Martin and Nathan Carroll as new firemen.
Council needs to approve appointment.
V.A Approval of Minutes and Appointments
Summary Report
10-11-2022 City Council Mtg.doc
10-26-22 City Council Work Session.docx
VI. PRESENTATIONS/PUBLIC HEARINGS
RECOGNITIONS/PROCLAMATIONS
VII. ENGINEERING
VII.A Update on Downtown parking.
Summary Report
01.1_Downtown Parking Letter_v1.pdf
VII.B
Engineering - General project Update
Summary Report
01.1_General Project Update.pdf
VII.C Engineering - Pay Request 2 - North Street Drainage Project
Summary Report
01.2_Pay App 2 - North Street Drainage.pdf
1
VII.D Engineering - Downtown/Hwy 60 Parking
Summary Report
02.1_Downtown Parking Summary.pdf
02.2_Downtown Parking Letter_v1.pdf
VIII. LEGAL
VIII.A
Nuisance Property Violation - 1 Langford Av. update
Summary Report
IX. FINANCIAL
IX.A Financial
Summary Report
X. OLD BUSINESS
XI. NEW BUSINESS
XI.A Canvass 2022 Election Returns and Declare Results
Summary Report
DOC111022-001.pdf
XI.B 2023 Proposed Agreement for Continuation of our City-County Joint-Powers
“Agreement for State Building Code Administration”
Summary Report
2023 Contract for Building Inspection .pdf
XI.C Resolution 2022-21: Approving the Decertification of Tax Increment Financing
District No. 4-4 (45) of the City of Kenyon.
Summary Report
Resolution 2022-21 TIF Decertification.doc
XI.D Resolution 2022-22: Adopting Assessment for Delinquent Utility Bills
Summary Report
Resolution 2022-22 Adopting UTILITY BILL Assessment.docx
XI.E Resolution 2022-23: Designating Annual Polling Place
Summary Report
Resolution 2022-23 Designating Annual Polling Place.docx
XII. F.Y.I. - Department Updates
XII.A FYI
2
Summary Report
11-16-22 FYI.pdf
XIII. COUNCIL AND STAFF GENERAL COMMENTS
XIV. ADJOURNMENT
3
AGENDA ITEM NO. III.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 16, 2022
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Agenda
AGENDA SECTION: ADOPT AGENDA
SUBJECT: Adopt Agenda
SUGGESTED ACTION: See November 16 Council agenda attached below.
ATTACHMENTS:
11-16-22 Agenda Council Meeting.docx
4
AGENDA
CITY COUNCIL MEETING
November 16, 2022
Recite Pledge of Allegiance
7:00. I. CALL TO ORDER AND ROLL CALL
II. CITIZEN COMMENTS
III. ADOPT AGENDA
IV. CONSENT AGENDA
** All items listed with asterisks (**) are considered routine and non-controversial by the Council and will
be approved by one motion. There will be no separate discussion of these items unless a Council member,
City staff or citizen so requests, in which case the item will be removed from the Consent Agenda and
considered in its normal sequence on the agenda.
V. **APPROVAL OF MINUTES and APPOINTMENTS
A. City Council Meeting Minutes of October 11, 2022
B. City Council Special Meeting Minutes of October 26, 2022
C. Appoint New Fire Department Members
VI. PRESENTATIONS/PUBLIC HEARINGS
RECOGNITIONS/PROCLAMATIONS
VII. ENGINEERING
A. Pearl Creek Sanitary Sewer Improvements
B. 2023 Street Improvements
C. North Street Drainage Improvements
1. Approval of Pay Application #2 to DeCook Drainage
D. Downtown/Hwy 60 Parking
VIII. LEGAL
A. Nuisance Property Violation - 1 Langford Av. update
IX. FINANCIAL
**A. October 2022 Treasurer’s Report
**B. Payment of Claims
X. OLD BUSINESS
XI. NEW BUSINESS
A. Canvass 2022 Election Returns and Declare Results
B. 2023 Proposed Agreement for Continuation of our City-County Joint-Powers
“Agreement for State Building Code Administration”
C. Resolution 2022-21: Approving the Decertification of Tax Increment Financing
District No. 4-4 (45) of the City of Kenyon.
5
D. Resolution 2022-22: Adopting Assessment for Delinquent Utility Bills
E. Resolution 2022-23: Designating Annual Polling Place
XII. OTHER BUSINESS
A. Schedule of Upcoming Meetings
1. City Council Meeting: Tuesday, December 13 @ 7 p.m.
1. Township Fire Contract Meeting: Tuesday, December 6th @ 6 p.m.
2. 2023 Budget & Levy Public Meeting: Tuesday, December 6th @ 6:30 p.m.
.
XIII. COUNCIL AND STAFF GENERAL COMMENTS
XIV. ADJOURNMENT
6
AGENDA ITEM NO. V.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 16, 2022
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Minutes
AGENDA SECTION: APPROVAL OF MINUTES and APPOINTMENTS
SUBJECT: Approval of Minutes and Appointments
SUGGESTED ACTION:
City Council Meeting Minutes of October 11, 202
City Council Special Meeting Minutes of October 26, 2022
MOTION NEEDED
ATTACHMENTS:
10-11-2022 City Council Mtg.doc
10-26-22 City Council Work Session.docx
7
Pursuant to due call and notice thereof, a City Council Meeting was duly held in the City Council chambers
at 7:00 p.m. on the 11th day of October 2022. The meeting was called to order by Mayor Henke.
The following members were present: Mayor Doug Henke, Council Members Dan Rechtzigel, and Kim
Helgeson
Via Zoom: Mary Bailey
Absent: Molly Ryan
Also, present: Administrator Mark Vahlsing, Engineer Derek Olinger, Attorney Scott Riggs, Finance Clerk
Kathy Flikke, Administrative Assistant Holli Gudknecht, Public Works Director Wayne Ehrich, Police Chief
Jeff Sjoblom, Trina Kalvig
The meeting opened with the Pledge of Allegiance.
CITIZEN COMMENT
ADOPT AGENDA
Motion by Rechtzigel, second by Helgeson to approve the agenda.
Roll Call Vote: Henke- Aye, Rechtzigel – Aye, Helgeson – Aye, Bailey - Aye
Motion carried 4-0-0.
CONSENT AGENDA
Motion by Henke, second by Rechtzigel to approve the Consent Agenda, which includes payment of check
numbers 74127 through 74216; 4213E through 4257E and the liquor store appointments.
Roll Call Vote: Henke- Aye, Rechtzigel – Aye, Helgeson – Aye, Bailey - Aye
Motion carried 4-0-0.
PRESENTATIONS/PUBLIC HEARINGS/RECOGNITIONS/PROLAMATIONS
ENGINEERING
2023 Street Improvement Project Scope
City Engineer Olinger stated that, at the direction of the Council, he prepared a scope recommendation
for the 2023 street improvements project including asphalt repairs and overlays. He reviewed the list of
proposed 2023 street improvements.
Motion by Helgeson second by Rechtzigel to direct the City Engineer to proceed with the 2023 street
project scope as presented.
Roll Call Vote: Henke- Aye, Rechtzigel – Aye, Helgeson – Aye, Bailey - Aye
Motion carried 4-0-0.
LEGAL
Nuisance Property Violation – 1 Langford Avenue Update
Attorney Riggs updated the Council on the 1 Langford Avenue cleanup. Riggs has had several conversations
and some email correspondence with their attorney. A plan was received with a list of accomplishments and
a schedule for the remaining cleanup. The police chief and attorney will be monitoring the progress.
OLD BUSINESS
Future of Depot Park Shelter
Administrator Vahlsing outlined the repairs that are needed to the Depot Park shelter. The City and Park and
Rec Board are looking for future direction from the Council. A determination needs to be made as to
whether the existing Depot shelter should be renovated or a new shelter constructed. The Council would
like to see some estimates of repairing the old Depot verses building a new one before a decision could be
made.
8
Motion by Henke, second by Helgeson directing City staff to continue reviewing the future of the Depot
Park including cost estimates.
Roll Call Vote: Henke- Aye, Rechtzigel – Aye, Helgeson – Aye, Bailey - Aye
Motion carried 4-0-0.
NEW BUSINESS
Administrative Policy 33 – Electronic Funds Transfer Policy
Administrator Vahlsing stated that one of the findings of the 2021 audit was for the City to adopt an
Electronic Fund Transfer Policy. This policy would govern how the City conducts electronic payments
including ACH, Wire Transfers, and other electronic payment types.
Motion by Rechtzigel second by Bailey to adopt Administrative Policy #33 covering electronic fund
transfers.
Roll Call Vote: Henke- Aye, Rechtzigel – Aye, Helgeson – Aye, Bailey - Aye
Motion carried 4-0-0.
Reschedule November Council Meeting
Administrator Vahlsing stated that, due to the General Election, the November Council meeting will
need to be rescheduled.
Motion by Bailey, second by Helgeson to reschedule the November Council meeting to Wednesday,
November 16 at 7:00 pm.
Roll Call Vote: Henke- Aye, Rechtzigel – Aye, Helgeson – Aye, Bailey - Aye
Motion carried 4-0-0.
Schedule Meeting to Canvass 2022 Election Results, November 11-18
Administrator Vahlsing stated that the Council needs to canvass the election results between November
11 and 18.
Motion by Rechtzigel second by Helgeson to canvass the 2022 election results at the regular Council
meeting on Wednesday, November 16 at 7:00 pm.
Roll Call Vote: Henke- Aye, Rechtzigel – Aye, Helgeson – Aye, Bailey - Aye
Motion carried 4-0-0.
Schedule Budget Work Session to Review Enterprise Funds (Sewer, Storm Sewer, Liquor Store)
Administrator Vahlsing requested that a budget work session be scheduled to review the enterprise funds
including Sewer, Storm sewer, and the liquor store
Motion by Rechtzigel second by Henke to schedule a work session on Wednesday, October 26 at 6:00 pm to
review the enterprise funds.
Roll Call Vote: Henke- Aye, Rechtzigel – Aye, Helgeson – Aye, Bailey - Aye
Motion carried 4-0-0.
Schedule of Upcoming Meetings
KMU Meeting: Tuesday, October 18th @ 2:00 p.m.
City Council Work Session: Wednesday, October 26 @ 6:00 pm
City Council Meeting: Wednesday, November 16 @ 7 p.m.
Township Fire Contract Meeting: Tuesday, December 6th @ 6 p.m.
2023 Budget & Levy Public Meeting: Tuesday, December 6th @ 6:30 p.m.
COUNCIL AND STAFF GENERAL COMMENTS
Police Chief Sjoblom stated that October is breast cancer awareness month. Officer Mitch is doing a great
job of coordinating the selling of pink patches.
9
Councilman Helgeson stated that the last Farmer’s Market will be on Thursday, October 20th. The Farmer’s
Market has been great support from the community and it will be brought back for next year. Park and Rec
will also be sponsoring Trunk or Treat on Sunday, October 30th.
Mayor Henke commented that four new trees were planted in Veteran’s Park.
Motion by Bailey second by Henke to adjourn the meeting at 8:03 p.m.
Roll Call Vote: Henke- Aye, Rechtzigel – Aye, Helgeson – Aye, Bailey - Aye
Motion carried 4-0-0.
_____
Holli Gudknecht, Administrative Assistant Douglas Henke, Mayor
10
Pursuant to due call and notice thereof, a City Council Work Session was duly held in the City Council
chambers at 6:00 p.m. on the 26th day of October 2022. The following members were present: Mayor Doug
Henke, Council Members: Dan Rechtzigel, Mary Bailey, Kim Helgeson, and Molly Ryan
Absent:
Also, present: City Administrator Mark Vahlsing, Finance Clerk Kathy Flikke, Public Works Superintendent
Wayne Ehrich, Liquor Store Manager Matt Bartel, CEDA Economic Development Specialist Cora Boelman
Mayor Henke called the work session to order at 6:00 pm. The purpose of this meeting is to review the
Enterprise portion of the 2023 draft budget.
Update on 3rd Quarter Economic Development Activities. Cora Boelman – Community and Business
Development Specialist. CEDA
Cora Boelman updated the Council on her current activities. She stated that she and the City Administrator
had met with a prospective business last week interested in the business park. The company did boat
transportation, storage, and service. They have a location in Bay City, WI. She has also been working on
updating business park marketing materials and web listings.
For the downtown she stated that she has been visiting business owners. She has also been working to
promote the Façade Improvement program by updating and distributing information. She is working on an
inventory of vacant buildings. The listings will be added to the city web site. She has also talked to some
persons interested in starting businesses in the downtown area.
Review Proposed 2023 Budget – Enterprise Funds
Public Works Superintendent Ehrich reviewed the proposed 2023 Sanitary sewer fund budget. The
only major purchase proposed in the Sanitary sewer budget was an inline grinder pump. The
approximated cost with installation is $70,000-$80,000.
Administrator Vahlsing reviewed sanitary sewer rates. The 2023 budget shows a proposed 8%
increase to user rates and base charges.
Public Works Superintendent Ehrich reviewed the proposed 2023 storm sewer fund budget. There
were no major changes to the storm sewer budget.
Administrator Vahlsing reviewed storm sewer rates. The 2023 budget shows no proposed increase to
user rates and base charges.
Liquor Store Manager Matt Bartel reviewed the proposed 2023 budget for the municipal liquor store.
The liquor Store budget showed increase to beer, wine and liquor sales and revenue. He also asked
the Council about his status as a non-exempt employee.
Motion by Ryan, Second by Bailey to adjourn the meeting at 7:05 p.m. Motion Carried 5-0-0
Mark Vahlsing, City Administrator Douglas Henke, Mayor
11
AGENDA ITEM NO.
VII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 16, 2022
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Engineering
AGENDA SECTION: ENGINEERING
SUBJECT: Update on Downtown parking.
SUGGESTED ACTION:
Barney Nesseth requested that the parking configuration downtown
be changed to angular parking in July. The City Council and EDA
discussed the request at their July meetings. The matter was then
referred to the City Engineer and Administrator to discuss further
with MNDOT. The City Engineer and City Staff met with MNDOT
engineering staff in early August to review the current parking
configuration and options to change to angular parking.
MNDOT could not give us an affirmative answer on whether changes
to parking would be approved, but they did give us some ideas.
Based on their comments the City Engineer came up with two
possible options to change to angular parking. The first option would
involve a design for angular parking on one side of 2nd Street
without widening the street in the downtown area. The estimated cost
would be $50-$75,000. Another option would be to widen 3 blocks
in the downtown area. The estimated cost of this option would be $1-
$1.5 million dollars. A summary of the options from the City
Engineer is included in the meeting packet.
ATTACHMENTS:
01.1_Downtown Parking Letter_v1.pdf
12
October 20, 2022
Mayor and City Council
RE: Downtown/Hwy 60 Angled Parking
City of Kenyon
Project No.: 0H1.126307
During the regular July 2022 City Council meeting, a Kenyon business owner requested that the City look into angled
parking in the downtown area of Hwy 60/56. On August 4th, we met with planning and traffic staff at the MnDOT District
6 office in Rochester. During this meeting we presented the request and discussed the applicable standards and anticipated
traffic impacts with the traffic engineer.
After the meeting, Bolton & Menk performed a brief review of the corridor. This letter transmits our findings and other
considerations gathered from the MnDOT traffic group.
To summarize, a brief review of the corridor shows the addition of angled parking may be possible, provided that the City
and MnDOT are willing to accept the following effects:
One side only (street lacks proper width for angled parking on both sides)
North side only (truck turning movement issues associated with angled parking on south side)
One block only – Red Wing to Forest (blocks to east and west lack width and spacing is needed to shift traffic)
Up to 9 additional parking stalls are possible with angled parking
South parallel parking stall width reduced to 7’-8’ (currently ~20’)
The city should be willing to accept that there would likely be an increase in crash rates within the corridor as a
result of lane shifts and angled parking
Eastbound travel lane will be more constricted, especially for truck traffic
Turning movements for trucks turning onto 2nd Street from Forest or Red Wing will be more constricted.
All modifications at city cost
The information presented above assumes that field work to revise the parking is limited to restriping only. The cost to
restripe the street is estimated at $50,000 to $75,000 ($5,500 – $8,300 per stall). For comparison, an off-street parking lot
similar to the KMU lot could be constructed for a similar or lesser cost. Some of the adverse effects may be addressed by
widening the existing street by several feet. The costs associated with increasing street width over 3 blocks may be in the
range of $1.0 - $1.5 million. for $3,000-4,000 per stall
An illustration of the contents of this letter is provided on the next page.
H:\KENYON_CI_MN\_General\EDA\2022\10-25-2022\01.1_Downtown Parking Letter_v1.docx
13
Page: 2 Downtown/Hwy 60 Angled Parking
Existing Layout Revised Layout
14
Page: 3 Downtown/Hwy 60 Angled Parking
Please understand that the information above is based on a cursory review of the corridor and design requirements. Any
approvals with MnDOT will ultimately require a detailed layout analysis. Furthermore, the MnDOT approval of angled
parking now does not necessarily mean that this parking cannot be changed back to parallel parking with a future MnDOT
project.
There may be other considerations that provide additional parking stalls or more favorable conditions; however, a detailed
study would be required to determine the feasibility of such options. If the City is interested in moving forward with this
matter, we would first recommend a study of potential options and costs for off-street parking opportunities in the
downtown area. If the City feels that additional parking can wait for several years, this issue could also be tabled for later
discussions with MnDOT as part of their planned 2030 Hwy 60 repaving project.
We’ll be available at the upcoming meeting for continued discussion.
Sincerely,
Bolton & Menk, Inc.
Derek Olinger, P.E.
City Engineer
15
AGENDA ITEM NO.
VII.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 16, 2022
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Engineering
AGENDA SECTION: ENGINEERING
SUBJECT:
Engineering - General project Update
SUGGESTED ACTION: The City Engineer will provide an update on current City projects.
See attached memo for more information.
ATTACHMENTS:
01.1_General Project Update.pdf
16
General Project Update
Pearl Creek Sanitary Sewer Improvements
In the past month, we have been completing the additional survey work for this project. We have also met with public
works and KMU staff to discuss project layout and other details related to project design. In late November or Early
December, we’ll be finalizing the project layout and determination of rough construction limits. This information will be
used to initiate conversations with private property owners affect by easement aquisition. Soil borings throughout the
project area will also be completed.
Action Requested: None, Information Only
2023 Street Improvements
The design for this project is scheduled to be completed immediately after the Pearl Creek lift station project. We will
bring a proposal for the design of this project at a future meeting.
Action Requested: None, Information Only
North Street Drainage Improvements
Prior to the next council meeting, the contractor will be overseeding the area impacted by this project. They will also be
removing erosion control devices from construction.
We have attached the final pay estimate for the council’s approval. The final payment in the amount of $1,052.35 includes
the removal of erosion control devices and the remainder of retainage.
Action Requested: Approval of Pay Application #2 to DeCook Drainage, contingent upon submittal of closeout
paperwork.
H:\KENYON_CI_MN\_General\Council Meetings\2022\11 - November 2022\01.1_General Project Update.docx
17
AGENDA ITEM NO.
VII.C
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 16, 2022
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Engineering
AGENDA SECTION: ENGINEERING
SUBJECT: Engineering - Pay Request 2 - North Street Drainage Project
SUGGESTED ACTION: Pay Request 2 - North Street Drainage Project - $1052.35. See
attached below.
MOTION NEEDED
ATTACHMENTS:
01.2_Pay App 2 - North Street Drainage.pdf
18
Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.:
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.124760
Contractor: DECOOK DRAINAGE Agency's Project No.:
Project: NORTH STREET DRAINAGE OUTFALL IMPROVEMENTS
Contract:
Application No.: 2 FINAL Application Date: 11/15/2022
Application Period: From 9/3/2022 to 11/11/2022
1. Original Contract Price $ 46,018.47
2. Net change by Change Orders $ -
3. Current Contract Price (Line 1 + Line 2) $ 46,018.47
4. Total Work completed and materials stored to date
(Sum of Column G Lump Sum Total and Column J Unit Price Total) $ 46,585.90
5. Retainage
a. X $ 46,585.90 Work Completed $ -
b. X $ - Stored Materials $ -
c. Total Retainage (Line 5.a + Line 5.b) $ -
6. Amount eligible to date (Line 4 - Line 5.c) $ 46,585.90
7. Less previous payments $ 45,533.55
8. Amount due this application $ 1,052.35
9. Balance to finish, including retainage (Line 3 - Line 4) N/A
Contractor's Certification
The undersigned Contractor certifies, to the best of its knowledge, the following:
(1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on
account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for
Payment;
(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for
Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as
are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and
(3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective; and
(4) The provisions of M. S. 290.92 have been complied with and that all claims against me by reason of the Contract have been
paid or satisfactorily secured.
Contractor: DeCook Drainage
Signature: Date:
Name: Kyle Dessner Title: Project Manager
Recommended by Engineer Approved by Owner
By: By:
Name: Derek Olinger, PE Name: Mark Vahlsing
Title: City Engineer Title: Kenyon City Administrator
Date: Date:
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 19
Progress Estimate - Unit Price Work Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.:
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.124760
Contractor: DECOOK DRAINAGE Agency's Project No.:
Project: NORTH STREET DRAINAGE OUTFALL IMPROVEMENTS
Contract:
Application No.: 2 Application Period: From 09/03/22 to 11/11/22 Application Date: 11/15/22
A B C D E F F1 F2 G H I J K L
Contract Information Previous Estimate Work Completed Work
Completed and % of
Estimated Value of Work Materials Value of Difference
Value of Bid Item Quantity Completed to Date Materials Currently Stored to Date Item fromtoBid
Balance Finish
Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J)
No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($)
Original Contract
1 MOBILIZATION 1.00 LS 1,698.74 1,698.74 1.00 1,698.74 1.00 1,698.74 1,698.74 100% -
2 CLEARING AND GRUBBING 1.00 LS 5,200.00 5,200.00 1.00 5,200.00 1.00 5,200.00 5,200.00 100% -
3 SITE GRADING 1.00 LS 425.00 425.00 1.00 425.00 1.00 425.00 425.00 100% -
4 REMOVE SEWER PIPE (STORM) 103.00 LF 4.50 463.50 103.00 463.50 103.00 463.50 463.50 100% -
5 15" CAS PIPE CULVERT 232.00 LF 57.37 13,309.84 259.19 14,869.84 259.19 14,869.84 14,869.84 112% (1,560.00)
6 15" CAS PIPE APRON 2.00 EACH 444.60 889.20 1.00 444.60 1.00 444.60 444.60 50% 444.60
7 A-S DIAPHRAGM FOR 15" METAL PIPE 2.00 EACH 794.77 1,589.54 2.00 1,589.54 2.00 1,589.54 1,589.54 100% -
8 CONNECT TO EXISTING STORM SEWER 1.00 EACH 400.00 400.00 1.00 400.00 1.00 400.00 400.00 100% -
9 CONST DRAINAGE SRUCTURE DES 48-4020 18.37 LF 350.00 6,429.50 18.37 6,429.50 18.37 6,429.50 6,429.50 100% -
10 CASTING ASSEMBLY 2.00 EACH 524.61 1,049.22 2.00 1,049.22 2.00 1,049.22 1,049.22 100% -
11 RANDOM RIPRAP CLASS III 20.00 TON 70.00 1,400.00 20.00 1,400.00 20.00 1,400.00 1,400.00 100% -
12 SEDIMENT CONTROL LOG TYPE WOOD CHIP/COMPOST 210.00 LF 3.50 735.00 192.00 672.00 240.00 840.00 840.00 114% (105.00)
13 FILTER BERM TYPE 4 60.00 LF 3.75 225.00 - - - - - 225.00
14 SEED, FERTILIZE & BLANKET 1,100.00 SY 1.69 1,859.00 778.00 1,314.82 972.00 1,642.68 1,642.68 88% 216.32
A1 MOBILIZATION / ADDITIONAL FIXED COSTS 1.00 LS 1,000.00 1,000.00 1.00 1,000.00 1.00 1,000.00 1,000.00 100% -
A2 CLEARING AND GRUBBING 1.00 LS 1,740.00 1,740.00 1.00 1,740.00 1.00 1,740.00 1,740.00 100% -
A3 SITE GRADING 1.00 LS 425.00 425.00 1.74 738.00 1.74 738.00 738.00 174% (313.00)
A4 RANDOM RIPRAP CLASS III 34.00 TON 70.00 2,380.00 28.88 2,021.60 28.88 2,021.60 2,021.60 85% 358.40
A5 SEED, FERTILIZE & BLANKET 120.00 SY 1.69 202.80 96.00 162.24 120.00 202.80 202.80 100% -
A6 SEDIMENT CONTROL LOG TYPE WOOD CHIP/COMPOST 90.00 LF 3.50 315.00 64.00 224.00 80.00 280.00 280.00 89% 35.00
A7 FILTER BERM TYPE 4 35.00 LF 3.75 131.25 - - - - - 131.25
A8 15" CAS PIPE CULVERT 43.00 LF 57.37 2,466.91 43.00 2,466.91 43.00 2,466.91 2,466.91 100% -
A9 15" CAS PIPE APRON 2.00 EA 444.60 889.20 2.00 889.20 2.00 889.20 889.20 100% -
A10 A-S DIAPHRAGM FOR 15" METAL PIPE 1.00 EA 794.77 794.77 1.00 794.77 1.00 794.77 794.77 100% -
- - - - - - -
Original Contract Totals $ 46,018.47 $ 45,993.48 $ 46,585.90 $ - $ 46,585.90 101% $ (567.43)
EJCDC C-620 Contractor's Application for Payment
Unit Price 1 of 1
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 20
AGENDA ITEM NO.
VII.D
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 16, 2022
SUBMITTED BY: Holli Gudknecht, City Council
ITEM TYPE: Engineering
AGENDA SECTION: ENGINEERING
SUBJECT: Engineering - Downtown/Hwy 60 Parking
SUGGESTED ACTION:
Barney Nesseth owner of the former Emerson Furniture Building
requested that the parking configuration downtown be changed to
angular parking. The City Council discussed this request at their July
meeting. There was no consensus from the Council. The issue was
then forwarded to the EDA which discussed it at the July meeting.
There was also discussion about trying to increase the amount of off-
street parking in the downtown area. The City Engineer and City
Staff met with MNDOT engineering staff in early August to review
parking. MNDOT could not give us an affirmative answer on
whether changes to parking would be approved, but they did give us
some ideas.
After further review the City Engineer has determined a design for
angular parking on one side without widening 2nd street in the
downtown area. The estimated cost would be $50-$75,000. Another
option would be to widen 3 blocks in the downtown area. The
estimated cost of this option would be $1-$1.5 million dollars. See
attached memo from City Engineer
ATTACHMENTS:
02.1_Downtown Parking Summary.pdf
02.2_Downtown Parking Letter_v1.pdf
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Downtown/Hwy 60 Parking
During the November 2nd EDA meeting, we discussed options for potential additional parking in downtown Kenyon.
More information can be found in the attached letter.
Following the presentation of our findings and recommendations, the EDA preferred research alternate off-street locations
for additional parking, such as behind existing downtown buildings. Potential revisions to the Façade Improvement
program which would allow for funding of additional parking stall work and related improvements to the rear sides of
buildings was also discussed. CEDA and City staff will be researching this further and will return with suggestions.
Requested Action:
None – for information and discussion only.
H:\KENYON_CI_MN\_General\Council Meetings\2022\11 - November 2022\02.1_Downtown Parking Summary.docx
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October 20, 2022
Mayor and City Council
RE: Downtown/Hwy 60 Angled Parking
City of Kenyon
Project No.: 0H1.126307
During the regular July 2022 City Council meeting, a Kenyon business owner requested that the City look into angled
parking in the downtown area of Hwy 60/56. On August 4th, we met with planning and traffic staff at the MnDOT District
6 office in Rochester. During this meeting we presented the request and discussed the applicable standards and anticipated
traffic impacts with the traffic engineer.
After the meeting, Bolton & Menk performed a brief review of the corridor. This letter transmits our findings and other
considerations gathered from the MnDOT traffic group.
To summarize, a brief review of the corridor shows the addition of angled parking may be possible, provided that the City
and MnDOT are willing to accept the following effects:
One side only (street lacks proper width for angled parking on both sides)
North side only (truck turning movement issues associated with angled parking on south side)
One block only – Red Wing to Forest (blocks to east and west lack width and spacing is needed to shift traffic)
Up to 9 additional parking stalls are possible with angled parking
South parallel parking stall width reduced to 7’-8’ (currently ~20’)
The city should be willing to accept that there would likely be an increase in crash rates within the corridor as a
result of lane shifts and angled parking
Eastbound travel lane will be more constricted, especially for truck traffic
Turning movements for trucks turning onto 2nd Street from Forest or Red Wing will be more constricted.
All modifications at city cost
The information presented above assumes that field work to revise the parking is limited to restriping only. The cost to
restripe the street is estimated at $50,000 to $75,000 ($5,500 – $8,300 per stall). For comparison, an off-street parking lot
similar to the KMU lot could be constructed for a similar or lesser cost. Some of the adverse effects may be addressed by
widening the existing street by several feet. The costs associated with increasing street width over 3 blocks may be in the
range of $1.0 - $1.5 million. for $3,000-4,000 per stall
An illustration of the contents of this letter is provided on the next page.
H:\KENYON_CI_MN\_General\EDA\2022\10-25-2022\01.1_Downtown Parking Letter_v1.docx
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Page: 2 Downtown/Hwy 60 Angled Parking
Existing Layout Revised Layout
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Page: 3 Downtown/Hwy 60 Angled Parking
Please understand that the information above is based on a cursory review of the corridor and design requirements. Any
approvals with MnDOT will ultimately require a detailed layout analysis. Furthermore, the MnDOT approval of angled
parking now does not necessarily mean that this parking cannot be changed back to parallel parking with a future MnDOT
project.
There may be other considerations that provide additional parking stalls or more favorable conditions; however, a detailed
study would be required to determine the feasibility of such options. If the City is interested in moving forward with this
matter, we would first recommend a study of potential options and costs for off-street parking opportunities in the
downtown area. If the City feels that additional parking can wait for several years, this issue could also be tabled for later
discussions with MnDOT as part of their planned 2030 Hwy 60 repaving project.
We’ll be available at the upcoming meeting for continued discussion.
Sincerely,
Bolton & Menk, Inc.
Derek Olinger, P.E.
City Engineer
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AGENDA ITEM NO.
VIII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 16, 2022
SUBMITTED BY: Holli Gudknecht, Legal
ITEM TYPE: Legal
AGENDA SECTION: LEGAL
SUBJECT:
Nuisance Property Violation - 1 Langford Av. update
SUGGESTED ACTION: The City Attorney will provide an update on the Langford Avenue
property violation clean-up status.
ATTACHMENTS:
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AGENDA ITEM NO. IX.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 16, 2022
SUBMITTED BY: Holli Gudknecht, Finance
ITEM TYPE: Financial
AGENDA SECTION: FINANCIAL
SUBJECT: Financial
SUGGESTED ACTION:
October 2022 Treasurer’s Report
Payment of Claims
See attached below.
ATTACHMENTS:
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AGENDA ITEM NO. XI.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 16, 2022
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Canvass 2022 Election Returns and Declare Results
SUGGESTED ACTION: The City Council is required to adopt the results of the November 8,
2022 General Election. (This would be the Mayor and Council
election results).
See attached below.
MOTION NEEDED
ATTACHMENTS:
DOC111022-001.pdf
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AGENDA ITEM NO. XI.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 16, 2022
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: 2023 Proposed Agreement for Continuation of our City-County
Joint-Powers
“Agreement for State Building Code Administration”
SUGGESTED ACTION: The 2023 agreement for building inspection services with Goodhue
County is attached.
MOTION NEEDED
ATTACHMENTS:
2023 Contract for Building Inspection .pdf
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AGENDA ITEM NO. XI.C
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 16, 2022
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Resolution 2022-21: Approving the Decertification of Tax
Increment Financing District No. 4-4 (45) of the City of Kenyon.
SUGGESTED ACTION: Tax Increment Financing District No. 4-4 (45) which was originally
created for the Sunset Home Assisted Living and clinic areas is now
completed. The city is required to decertify the district by adopting
the attached resolution. The City Attorney will provide a summary of
the required action at the Council meeting. See attached resolution.
MOTION NEEDED
ATTACHMENTS:
Resolution 2022-21 TIF Decertification.doc
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RESOLUTION NO. 2022-21
CITY OF KENYON
COUNTY OF GOODHUE
STATE OF MINNESOTA
A RESOLUTION APPROVING THE DECERTIFICATION OF TAX
INCREMENT FINANCING DISTRICT NO. 4-4 (45) OF THE CITY
OF KENYON.
WHEREAS, on July 13, 2004, the City of Kenyon (the "City") created its Tax Increment
Financing District No. 4-4 (45) within its Development District No. 4; and
WHEREAS, as of the date hereof all bonds and obligations to which tax increment from
District No. 4-4 (45) has been pledged has been paid in full or defeased and all other costs of the
Project have been paid; and
WHEREAS, the City desires by this resolution to cause the decertification of District No. 4-
4 (45) after which all property taxes generated by property within the District will be distributed in
the same manner as all other property taxes.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Kenyon that
the City's staff shall take such action as is necessary to cause the County Auditor of Goodhue
County to decertify the District No. 4-4 (45) as a tax increment district and to no longer remit tax
increment from the District Nos. 4-4 (45) to the City.
Adopted by the City Council of the City of Kenyon on this 16th day of November, 2022.
_________________________________________
Douglas Henke
Mayor
ATTEST:
___________________________________
Mark Vahlsing
City Administrator
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AGENDA ITEM NO. XI.D
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 16, 2022
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Resolution 2022-22: Adopting Assessment for Delinquent Utility
Bills
SUGGESTED ACTION: Annual adoption of resolution to certify assessment for unpaid utility
and other charges. See attached resolution.
MOTION NEEDED
ATTACHMENTS:
Resolution 2022-22 Adopting UTILITY BILL Assessment.docx
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RESOLUTION NO. 2022-22
CITY OF KENYON
COUNTY OF GOODHUE
STATE OF MINNESOTA
RESOLUTION ADOPTING ASSESSMENT FOR DELINQUENT UTILITY BILLS
WHEREAS, pursuant to proper notice duly given as required by law, the council has met and
heard and passed upon all objections to the proposed assessment for city services, utility repairs,
water and sewer charges, maintenance fees, garbage, recycling and sales tax which have been
provided and billed and which are currently delinquent in the City of Kenyon, County of Goodhue
and State of Minnesota.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF KENYON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted and shall constitute the special assessment against the lands named therein.
2. Assessment shall be payable in equal annual installments extending over a period of five (5) years,
the first of the installments to be payable on or before the first Monday in January 2023, and will bear
interest at the rate of 3.75 percent per annum from the date of the adoption of the assessment
resolution. To the first installment shall be added interest on the entire assessment from the date of
the assessment resolution until December 31, 2022. To each subsequent installment when due shall
be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with interest
accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the
entire assessment is paid within 30 days from the adoption of this resolution. The owner may, at any
time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid,
with interest accrued to December 31 of the year in which such payment is made. Such payment
must be made before December 16 or interest will be charged through December 31 of the next
succeeding year.
4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor
to be extended on the property tax lists of the county. Such assessments shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the City Council of the City of Kenyon on this 16th day of November, 2022.
Douglas Henke, Mayor
ATTEST:
Mark R. Vahlsing, City Administrator
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EXHIBIT A
ORIGINAL
PARCEL NUMBER AMOUNT
66-480-0130 $993.29
66-100.0130 $524.79
66-460.0300 $877.53
66-360-0090 $692.36
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AGENDA ITEM NO. XI.E
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 16, 2022
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Resolution 2022-23: Designating Annual Polling Place
SUGGESTED ACTION: Annual adoption of polling place for 2023 elections. (There are no
City elections scheduled for next year, but the city is still required to
designate a polling place). See attached resolution.
MOTION NEEDED
ATTACHMENTS:
Resolution 2022-23 Designating Annual Polling Place.docx
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RESOLUTION NO. 2022-23
CITY OF KENYON
COUNTY OF GOODHUE
STATE OF MINNESOTA
RESOLUTION DESIGNATING ANNUAL POLLING PLACE
WHEREAS, Minn. Stat. § 204B.16 requires the city council, by resolution, to designate
its local polling place for all elections by December 31 for the upcoming year; and
WHEREAS, changes to the polling place location may be made at least 90 days before
the next election if the authorized polling place becomes unavailable for use; and
WHEREAS, changes to the polling place location may be made in the case of an
emergency when it is necessary to ensure a safe and secure location for voting.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF KENYON,
MINNESOTA hereby establishes the boundary of the voting precinct and polling place for 2023 as
follows:
Precinct Name: City of Kenyon
Polling Place Location: 620 Centennial Drive, Kenyon, MN
Adopted by the City Council of the City of Kenyon on this 16th day of November, 2022.
Douglas Henke
Mayor
ATTEST:
Mark R. Vahlsing
City Administrator
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AGENDA ITEM NO.
XII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 16, 2022
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Miscellaneous
AGENDA SECTION: F.Y.I. - Department Updates
SUBJECT: FYI
SUGGESTED ACTION: November Department updates.
See attached.
ATTACHMENTS:
11-16-22 FYI.pdf
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