Kenyon/City Hall/Meetings/December 13, 2022/Packet

Packet text, December 13, 2022

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12-13-22 Agenda Granicus agenda · 46k chars
12.13.22 Council Minutes minutes · 7k chars

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AGENDA
CITY COUNCIL REGULAR SESSION
December 13, 2022
5:30 PM
I. CALL TO ORDER AND ROLL CALL

II. CITIZEN COMMENTS

III. ADOPT AGENDA

III.A Adopt Agenda
Summary Report
12-13-2022 Agenda Council Meeting.docx

IV. CONSENT AGENDA
**All items listed with asterisks (**) are considered routine and non-controversial by the
Council and will be approved by one motion. There will be not separate discussion of these
items unless a Council member, City staff or citizen so requests, in which case the item will be
removed from the Consent Agenda and considered in its normal sequence on the agenda.

V. APPROVAL OF MINUTES and APPOINTMENTS

V.A Minutes
Summary Report
12-6-22 Special Council Mtg minutes.doc
11-16-2022 City Council Mtg.doc

VI. PRESENTATIONS/PUBLIC HEARINGS
RECOGNITIONS/PROCLAMATIONS

VII. ENGINEERING

VII.A Update on Pearl Creek Sanitary Sewer Improvements
Summary Report
01.1_Pearl Cr Sanitary Imp Summary.pdf

VII.B 2023 Street Improvement Project Scope
Summary Report
02.1_2023 Street Imp Summary.pdf
02.2_2023 Street Project_Final Design-Bidding.pdf

VIII. LEGAL

VIII.A
Nuisance Property Violation - 1 Langford Av. update

Summary Report

1
IX. FINANCIAL

X. OLD BUSINESS

X.A
Resolution 2022-24: Adopting the 2023 Budget and Establishing the Tax Levy for
Payable 2023

Summary Report
September 7, 2022 Special Council meeting memo.pdf
Proposed 2022 Budget.pdf
Resolution 2022-24 FinalLevyandBudgetAdoption.docx

XI. NEW BUSINESS

XI.A Resolution 2022-25: Resolution Committing Capital Fund Balances
Summary Report
Resolution 2022-25 Committing Capital Fund Balances.docx

XI.B Approve Transfer of Fire Department Year End Remaining Funds to Capital
Fund
Summary Report
yearendtransfermemo.pdf 12-22.pdf

XI.C Approve Transfer of Street Maintenance Year End Remaining Funds to Capital
Fund
Summary Report
yearendtransfermemo.pdf 12-22.pdf

XI.D Approve Transfer of Excess Funds from the Library Book Budget to Capital
Fund
Summary Report
DOC120921-12092021185416.pdf

XI.E 2023 Tobacco License Renewals

Summary Report

XI.F KMU Commission Wage Increase
Summary Report

XI.G
Police Department – Approval to lease a new printer/scanner/fax machine

Summary Report

2
Copier lease proposal Loefler.pdf 11-22
Copier Lease Proposal2.pdf
Copier Lease Proposal 3.pdf

XI.H Holiday Office Closings
Summary Report

XII. F.Y.I. - Department Updates

XII.A FYI
Summary Report
12-13-22 FYI.pdf

XIII. COUNCIL AND STAFF GENERAL COMMENTS

XIV. ADJOURNMENT

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AGENDA ITEM NO. III.A

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: December 13, 2022

SUBMITTED BY: Holli Gudknecht, Administration

ITEM TYPE: Agenda

AGENDA SECTION: ADOPT AGENDA

SUBJECT: Adopt Agenda

SUGGESTED ACTION: See December agenda attached below.

ATTACHMENTS:
12-13-2022 Agenda Council Meeting.docx

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AGENDA
CITY COUNCIL MEETING
December 13, 2022

Recite Pledge of Allegiance

7:00. I. CALL TO ORDER AND ROLL CALL

II. CITIZEN COMMENTS

III. ADOPT AGENDA

IV. CONSENT AGENDA
** All items listed with asterisks (**) are considered routine and non-controversial by the Council and will
be approved by one motion. There will be no separate discussion of these items unless a Council member,
City staff or citizen so requests, in which case the item will be removed from the Consent Agenda and
considered in its normal sequence on the agenda.

V. **APPROVAL OF MINUTES and APPOINTMENTS
A. City Council Meeting Minutes of November 16, 2022
B. Township Fire Contract and Budget Meeting Minutes of December 6, 2022

VI. PRESENTATIONS/PUBLIC HEARINGS
RECOGNITIONS/PROCLAMATIONS

VII. ENGINEERING
A. Pearl Creek Sanitary Sewer Improvements
B. 2023 Street Improvement Final Design Proposal

VIII. LEGAL
A. Nuisance Property Violation - 1 Langford Av. update

IX. FINANCIAL
**A. November 2022 Treasurer’s Report
**B. Payment of Claims

X. OLD BUSINESS
A. Resolution 2022-24: Adopting the 2023 Budget and Establishing the Tax Levy for
Payable 2023

XI. NEW BUSINESS
A. Resolution 2022-25: A Resolution Committing Capital Fund Balance
B. Approve Transfer of Fire Department Year End Remaining Funds to Capital Fund
C. Approve Transfer of Street Maintenance Year End Remaining Funds to Capital Fund
D. Approve Transfer of Excess Funds from the Library Book Budget to Capital Fund
E. 2023 Tobacco License Renewals
1. Kenyon Market
2. River Country Co-Op (Speedway)
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3. Kenyon Municipal Liquor Store
F. KMU Commission Wage Increase
G. Police Department – Approval to lease a new printer/scanner/fax machine
H. Holiday Office Closings
1. City Office/Library Close early on Friday, December 23 at Noon
2. Library Closed on Saturday, December 24

XII. OTHER BUSINESS
A. Schedule of Upcoming Meetings
1. KMU Meeting: Tuesday, December 20 @ 4:00 p.m.
1. City Council Meeting: Tuesday, January 10 @ 7 p.m.
.
XIII. COUNCIL AND STAFF GENERAL COMMENTS

XIV. ADJOURNMENT

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AGENDA ITEM NO. V.A

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: December 13, 2022

SUBMITTED BY: Holli Gudknecht, Administration

ITEM TYPE: Minutes

AGENDA SECTION: APPROVAL OF MINUTES and APPOINTMENTS

SUBJECT: Minutes

SUGGESTED ACTION: Nov. 16, 2022 Meeting
Dec. 6, 2022 Special Meeting

ATTACHMENTS:
12-6-22 Special Council Mtg minutes.doc
11-16-2022 City Council Mtg.doc

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Pursuant to due call and notice thereof, a special City Council meeting was duly held in the City
Council chambers at 6:00 p.m. on the 6th day of December, 2022. The following members were
present: Mayor Doug Henke, council members, Dan Rechtzigel, Kim Helgeson, and Molly Ryan.
Absent: Mary Bailey
Also present: Administrative Assistant Holli Gudknecht, Finance Clerk Kathy Flikke, Fire Chief
Lee Skillestad, Assistant Fire Chief Wayne Ehrich, City Administrator Mark Vahlsing
Citizens: None
Township representatives: Matt Voxland, Sean Bauer, Barb St. John, and Jeff Traxler

Mayor Henke called the special meeting to order at 6:00 pm.

2023 Fire Contract Meeting with Townships
Administrator Vahlsing explained that the purpose of meeting was to review the proposed 2023
contracts for fire protection with the six townships in the Kenyon Fire Department service area. The
contracts were based on a breakdown of 51% city and 49% township of the operating budget. Each
township’s portion of the budget was split based on the number of sections covered by the Fire
Department.

Assistant Fire Chief Ehrich answered questions from the Township board members.

Administrator Vahlsing will print out a report showing the journal entry of the capital fund transfer
and send it to the township clerks per Matt Voxland’s request.

Public Budget and Levy discussion
Administrator Vahlsing stated that this Truth in Taxation meeting was designed for citizens who
had questions about the proposed budget and levy for 2023. The maximum levy approved by the
Council in September was 6.8%. No citizens attended the meeting. There was no further discussion.

Change Starting Time of December 13, 2022 City Council Meeting
Administrator Vahlsing requested that the time of the December meeting be changed due to some
schedule conflicts of Council members.
Motion by Rechtzigel, second by Ryan to reschedule the December Council meeting to Tuesday,
December 13, 2022 at 5:30 pm.
Motion carried 4-0-0.

Motion by Ryan second by Henke to adjourn the meeting at 6:41 p.m.
Motion carried 4-0-0.

Holli Gudknecht, Administrative Assistant Douglas Henke, Mayor

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Pursuant to due call and notice thereof, a City Council Meeting was duly held in the City Council chambers
at 7:00 p.m. on the 16th day of November 2022. The meeting was called to order by Mayor Henke.
The following members were present: Mayor Doug Henke, Council Members Dan Rechtzigel, Mary Bailey,
Molly Ryan, and Kim Helgeson
Also present: Engineer Derek Olinger, Attorney Scott Riggs, Administrative Assistant Holli Gudknecht,
Police Chief Jeff Sjoblom, Police Officer Mitch Taylor, Lee Sjolander, and KW 7-12 Principal Matt Ryan

The meeting opened with the Pledge of Allegiance.

CITIZEN COMMENT
Matt Ryan, Kenyon-Wanamingo 7-12 Principal, updated the Council on the happenings at the Middle/High
School in Kenyon.

ADOPT AGENDA
Motion by Bailey, second by Ryan to approve the agenda.
Motion carried 5-0-0.

CONSENT AGENDA
Motion by Rechtzigel, second by Henke to approve the Consent Agenda, which includes payment of check
numbers 74217 through 74310; 4258E through 4307E and the Fire Department appointments.
Motion carried 5-0-0.

PRESENTATIONS/PUBLIC HEARINGS/RECOGNITIONS/PROLAMATIONS

ENGINEERING
Pearl Creek Sanitary Sewer Improvements
City Engineer Olinger stated that the additional survey work for the Pearl Creek sanitary sewer project
has been completed. The project layout and determination of rough construction limits will be finalized
in late November or early December.

2023 Street Improvements Project Scope
City Engineer Olinger stated that the proposal for the design of the 2023 street project will be completed
immediately after the Pearl Creek project. More information will be coming next month.

North Street Drainage Improvements
City Engineer Olinger stated that DeCook has completed the North Street Drainage Project.
Approve of Pay Application #2
Motion by Ryan second by Bailey to approve pay application No. 2 to DeCook Drainage in the amount
of $1052.35. Motion carried 5-0-0.

Downtown/Hwy 60 Parking
City Engineer Olinger updated the Council on the angled parking request from Barney Nesseth. After a
meeting with MnDOT, they submitted a possible option of adding angled parking to one side of one
block along with the possible side effects this would cause. The EDA Committee discussed the parking
situation at their November meeting. They would like to see off-street parking looked at as the first
option including parking in the alleys behind commercial buildings. This will be discussed further at the
December Council meeting.

LEGAL
Nuisance Property Violation – 1 Langford Avenue Update
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Attorney Riggs updated the Council on the 1 Langford Avenue cleanup. Riggs stated that a different
approach will be used to get this property into compliance. Some things have been moved, but it is
happening too slowly. The owner has had plenty of time to get this taken care of.

OLD BUSINESS

NEW BUSINESS
Canvass 2022 Election Returns and Declare Results
The Council met as the Canvassing Board to canvass the results of November 8, 2022 General Election.
Motion by Rechtzigel second by Ryan to approve and declare all 2022 canvassed election results.
Motion carried 5-0-0.

2023 Proposed Agreement for Continuation of our City-County Joint-Powers “Agreement for
State Building Code Administration”
Attorney Riggs stated that Goodhue County requires the City of Kenyon to approve a yearly agreement
to conduct residential and commercial building inspections. The County has done an excellent job
conducting inspections for the City. The term of the contract would be for one year starting January 1,
2023.
Motion by Ryan seconded by Bailey to approve the 2023 agreement with Goodhue County for State
Building Code Administration. Motion carried 5-0-0.

Resolution 2022-21: Approving the Decertification of Tax Increment Financing District No. 4-4
(45) of the City of Kenyon
Attorney Riggs stated that Tax Increment Financing District No. 4-4 (45), which was originally created for the
Sunset Home Assisted Living and clinic areas, is now completed. The city is required to decertify the district.
Motion by Henke second by Helgeson to adopt Resolution 2022-21 approving the decertification of Tax
Increment Financing District No. 4-4 (45) of the City of Kenyon. Motion carried 5-0-0.

Resolution 2022-22: Adopting Assessment for Delinquent Utility Bills
Attorney Riggs stated that this resolution would authorize delinquent utility bill amounts to be certified
on property taxes.
Motion by Rechtzigel second by Ryan to adopt Resolution 2022-22 adopting assessment for delinquent
utility bills. Motion carried 5-0-0.

Resolution 2022-23: Designating Annual Polling Place
Attorney Riggs noted that State law requires that all City’s annually designate a polling place by resolution
by December 31 and at least 90 days prior to an election. The Fire Hall will remain the polling place in 2023.
Motion by Bailey seconded by Helgeson to adopt Resolution 2022-23 designating the Fire Hall as the annual
polling place for 2023. Motion carried 5-0-0.

Schedule of Upcoming Meetings
City Council Meeting: Tuesday, December 13 @ 5:30 p.m.
Township Fire Contract Meeting: Tuesday, December 6th @ 6 p.m.
2023 Budget & Levy Public Meeting: Tuesday, December 6th @ 6:30 p.m.

COUNCIL AND STAFF GENERAL COMMENTS
Attorney Riggs hoped everyone would have a nice holiday.

Council members Ryan, Bailey, and Rechtzigel and Mayor Henke congratulated the newly elected council
10
members and mayor.

Council member Helgeson stated that Christmas in Kenyon will be Saturday, December 3.

Council member Bailey appreciated the work that Park and Rec put into the Trunk or Treat event. They are
doing great work.

Motion by Ryan second by Henke to adjourn the meeting at 7:37 p.m.
Motion carried 5-0-0.

_____
Holli Gudknecht, Administrative Assistant Douglas Henke, Mayor

11
AGENDA ITEM NO.
VII.A

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: December 13, 2022

SUBMITTED BY: Holli Gudknecht, Engineering

ITEM TYPE: Engineering

AGENDA SECTION: ENGINEERING

SUBJECT: Update on Pearl Creek Sanitary Sewer Improvements

SUGGESTED ACTION: Update by City Engineer on Pearl Creek Sewer project. Discussion
only. See attached memo below for more information.

ATTACHMENTS:
01.1_Pearl Cr Sanitary Imp Summary.pdf

12
Pearl Creek Sanitary Sewer Improvements
Survey work is now complete. Over this next month, we will be reviewing and evaluating utility impacts and starting
conversations with private utility owners (gas, telephone, etc.). Our design staff is mostly back inside after an extended
construction season. We’ll be finalizing the construction limits in the next month. This information will be used to
determine easement limits needed for new utilities and notifying affected property owners of future easement needs.

Requested Action:
None – for information only.

H:\KENYON_CI_MN\_General\Council Meetings\2022\12 - December 2022\01.1_Pearl Cr Sanitary Imp Summary.docx

13
AGENDA ITEM NO.
VII.B

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: December 13, 2022

SUBMITTED BY: Holli Gudknecht, Engineering

ITEM TYPE: Engineering

AGENDA SECTION: ENGINEERING

SUBJECT: 2023 Street Improvement Project Scope

SUGGESTED ACTION: During the regular October meeting, council directed the engineer to
move forward with the 2023 Street
Improvement project. The project includes Bullis St, Washington St,
7th St, and 8th St. Alternate work
would include reclaiming and repaving of portions of State St and
Washington St in the SEMCRA
development. Total fees are estimated at $54,236. See information
attached below.

Requested Action:
Motion approving Bolton & Menk final design proposal for the 2023
Street Improvement project.

MOTION NEEDED

ATTACHMENTS:
02.1_2023 Street Imp Summary.pdf
02.2_2023 Street Project_Final Design-Bidding.pdf

14
2023 Street Improvements Final Design Proposal
During the regular October meeting, council directed us to move forward with multiple streets as part of the 2023 Street
Improvement project. The project includes asphalt mill and overlay of portions of Bullis St, Washington St, 7 th St, and 8th
St. Alternate work would include reclaiming and repaving of portions of State St and Washington St in the SEMCRA
development. A map is included in the attachment.

The next step necessary for this project is final design and preparation of bid documents for the improvements. The
attached proposal contains the engineering scope and fee for this work.

Total fees are estimated at $54,236 and the work is planned for completion this winter to allow for a spring bid and
summer 2023 construction.

Engineering costs were previously figured into the planning estimates used when discussing this project as part of the CIP
and Infrastructure plan updates. This project is currently planned for financing through a bond issuance next year, which
is commonly executed after bidding. Engineering costs incurred before this time are temporarily funded through the
general fund and later reimbursed through bond proceeds as part of the overall project costs.

Requested Action:
Motion approving Bolton & Menk final design proposal for the 2023 Street Improvement project.

H:\KENYON_CI_MN\_General\Council Meetings\2022\12 - December 2022\02.1_2023 Street Imp Summary.docx

15
December 7th, 2022

Mr. Mark Vahlsing
City Administrator
City of Kenyon

RE: 2023 Street Improvements
Proposal for Final Design & Bidding Services
BMI Project No: 0H1.127340

Mr. Vahlsing:

Over this past summer, we have been developing scope recommendations and preparing cost estimates
for the planned 2023 Street Improvement project. The 2023 Street Improvement project was included in
the latest revision of the Infrastructure Management Plan, approved in August. In October, Council
directed us to move forward with the streets illustrated in the figure below.

This proposal includes engineering services necessary to proceed with this project: preparation of plans,
specifications and bidding documents.

H:\KENYON_CI_MN\_Proposals\2023 Street Improvements\2023 Street Project_Final Design-Bidding.docx

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2023 Street Improvements December 7, 2022
Proposal for Final Design & Bidding Services Page 2

1. Scope of Work

A. Project Management
 Oversight of Design Activity and Budget Management
 Preparing, Coordinating, and Attending Public & Design Meetings
 Providing Progress Updates to City on a Regular Basis

B. Preliminary Design
Aerial Imagery
 Collection of high quality aerial imagery by unmanned drone for use in plan preparation
and record of existing conditions.
 For this project, the aerial imagery takes the place of topographic survey in design

Preliminary Scoping
 Meetings with contractors and city staff to develop scope recommendations for council
approval
 Prepare preliminary cost estimates and figures

Pavement Cores and Review
 Multiple pavement cores within existing streets to determine street section thicknesses.
 Work will be completed by a subconsultant hired by Bolton & Menk.

C. Final Design Engineering & Bidding
Final design engineering includes the preparation of project plans and specifications for use in
bidding and construction. Deliverables and other specific tasks are listed below

Construction Plans:
 Tabulations and Statement of Estimated Quantities
 Details and Typical Sections
 Street Plans

Project Manual
 Bidding Documents
 Contract Documents
 Technical Specifications

Permit Applications/Approvals
 MnDOT Misc. work permit (no fee expected)
 Permit Applications will be prepared and billed through Bolton & Menk, unless specific
invoices are sent to the City from applicable regulatory agencies.

Bidding
 Posting bid documents to public bidding website
 Preparation of applicable resolutions and notices for advertisement and bid approval

17
2023 Street Improvements December 7, 2022
Proposal for Final Design & Bidding Services Page 3

2. Fees
A summary of the fees associated with the scope is provided below

Item Cost
Project Management $ 3,270
Preliminary (Aerial, Prelim Scoping, Pavement Cores & Review) $ 8,930
Final Design & Bidding $ 42,036
Total $ 54,236

The fees noted above are estimated, based on the scope noted above. A breakdown of these fees is
attached. Costs will be billed on an hourly basis and any substantial changes from the total fees
provided will be discussed with the city, if required. The terms of the work performed under this
proposal would be in accordance with the existing Agreement for Professional Services between the
City of Kenyon and Bolton & Menk.

3. Schedule
The work included in this proposal would be completed over the winter of 2022/23 to allow for
bidding and construction in 2023.

4. Assumptions
The following assumptions have been made, relating to this proposal.
 Improvements can be constructed without vertical design and control – plan views only
included.
 Storm sewer or public utility replacements or relocations is not included in design scope.
 Special assessments (and related hearings) are not included
 No preliminary neighborhood/public meetings are included.

If requested or required, the items listed as “not included” can be added as additional services.

We value our relationship with the City of Kenyon as your City Engineer and appreciate the opportunity
to assist the City with this project. If there are any questions related to this proposal, please contact us.

Sincerely,
Bolton & Menk, Inc.

Derek P. Olinger, P.E.
City Engineer

Attachments: Engineering Fee Breakdown

18
19
December 7, 2022
Page 4
Engineering Fee Breakdown
Project: 2023 Street Improvements
City Engr Proj Engr
Design Reimb
GIS AA Total Hr Total Labor Total
Engr Expense**
Phase: Final Design
1.1 Project Management 18.0 0.0 0.0 0.0 3.0 21.0 $ 3,270.00 $ - $ 3,270.00
2.1 Aerial, Prelim Scoping, Pavement Cores & Review 14.0 0.0 20.0 8.0 0.0 42.0 $ 5,930.00 $ 3,000.00 $ 8,930.00
3.1 Final Design (Plans & Specs) & Bidding 92.0 0.0 167.0 5.0 28.0 292.0 $ 42,036.00 $ - $ 42,036.00
Subtotal Hours 124.0 0.0 187.0 13.0 31.0 355.0 $ 51,236.00 $ 3,000.00 $ 54,236.00
2023 Street Improvements

** Reimbursable Expenses include Pavement Cores & Geotechnical Review for pavement design
Proposal for Final Design & Bidding Services
AGENDA ITEM NO.
VIII.A

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: December 13, 2022

SUBMITTED BY: Holli Gudknecht, Legal

ITEM TYPE: Legal

AGENDA SECTION: LEGAL

SUBJECT:
Nuisance Property Violation - 1 Langford Av. update

SUGGESTED ACTION: The City Attorney will provide an update on the Langford Avenue
property violation clean-up status.

ATTACHMENTS:

20
AGENDA ITEM NO. X.A

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: December 13, 2022

SUBMITTED BY: Holli Gudknecht, Administration

ITEM TYPE: Old Business

AGENDA SECTION: OLD BUSINESS

SUBJECT:
Resolution 2022-24: Adopting the 2023 Budget and Establishing
the Tax Levy for Payable 2023

SUGGESTED ACTION: Resolution 2022-24 approves the 2023 budget and sets the final tax
levy for 2023. The final levy and budget must be adopted on or
before December 30, 2022. A 6.8% maximum levy increase was
approved by the Council in September. Staff would recommend a
final levy in the amount of 6.8%. A copy of the final draft revenue
and expenditure budgets and the 9/13/22 Council memo are attached
below.

MOTION NEEDED

ATTACHMENTS:
September 7, 2022 Special Council meeting memo.pdf
Proposed 2022 Budget.pdf
Resolution 2022-24 FinalLevyandBudgetAdoption.docx

21
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25
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RESOLUTION NO. 2022-24
CITY OF KENYON
COUNTY OF GOODHUE
STATE OF MINNESOTA

RESOLUTION ADOPTING THE 2023 BUDGET AND ESTABLISHING
THE TAX LEVY FOR PAYABLE 2023

BE IT RESOLVED by the Council of the City of Kenyon, Minnesota, Goodhue County,
that the 2023 budget is adopted as presented; and

BE IT FURTHER RESOLVED, that the following sums be certified to the Goodhue
County Auditor as the amounts to be levied upon the taxable property in the City of Kenyon,
County of Goodhue County, State of Minnesota, for the year payable 2023 for the following
purposes to wit:

Net Levy
General Purpose $938,991
Bond Indebtedness $244,310
Total Levy $1,183,301

Adopted by the City Council of the City of Kenyon on this 13th day of December, 2022.

Douglas Henke
Mayor
ATTEST:

Mark R. Vahlsing
City Administrator

33
AGENDA ITEM NO. XI.A

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: December 13, 2022

SUBMITTED BY: Holli Gudknecht, Finance

ITEM TYPE: New Business

AGENDA SECTION: NEW BUSINESS

SUBJECT: Resolution 2022-25: Resolution Committing Capital Fund
Balances

SUGGESTED ACTION:
General accounting standard (GASB 54) requires all public entities to
set year end Capital fund balances. This action is required before the
end of the current year contingent on audited final numbers.
Therefore, the resolution included in the meeting packet should be
adopted by the Council. The final year-end capital fund amounts
cannot be known until the 2022 audit is completed.

Motion Needed

ATTACHMENTS:
Resolution 2022-25 Committing Capital Fund Balances.docx

34
RESOLUTION NO. 2022-25
CITY OF KENYON
COUNTY OF GOODHUE
STATE OF MINNESOTA

RESOLUTION COMMITTING CAPITAL FUND BALANCES

WHEREAS, The Governmental Accounting Standards Board’s Statement #54 definition of
committed fund balance describes that portion of fund balance that represents resources whose use if
constrained by limitations that the government imposes upon itself at its highest level of decision
making; and,

WHEREAS, City Council action is required to formalize the commitment of the capital fund
balance for specific purpose; and,

WHEREAS, It has been determined to commit capital fund balance for the City in the
amount determined each year by the annual audit.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF KENYON,
MINNESOTA that capital fund balance will be committed as shown in Exhibit A.

Adopted by the City Council of the City of Kenyon on this 13th day of December, 2022 .

Douglas Henke
Mayor
ATTEST:

Mark R. Vahlsing
City Administrator

35
EXHIBIT A

Purpose Amount

Major purchases and upgrades for:

General Purpose $136,001.00
Gunderson House $3,337.00
Police Department/Civil Defense $7,500.00
Fire Department $210,034.00
First Responders $45,091.00
Street Department $389,637.00
Library $0
Parks $16,273.00
Pool $37,809.00

TOTAL $845,682.00

36
AGENDA ITEM NO. XI.B

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: December 13, 2022

SUBMITTED BY: Holli Gudknecht, Finance

ITEM TYPE: New Business

AGENDA SECTION: NEW BUSINESS

SUBJECT: Approve Transfer of Fire Department Year End Remaining
Funds to Capital Fund

SUGGESTED ACTION:
Approve Transfer of Fire Department Year End Remaining
Funds to Capital Fund

Council approval is required to move the year end Fire Department
budget balance to the capital fund. This action is normally approved
by the Council annually at the end of each calendar year. The actual
transfer amount will be determined by the auditors as part of the 2020
audit.

Motion Needed

ATTACHMENTS:
yearendtransfermemo.pdf 12-22.pdf

37
ADDITIONAL TRANSFERS
These transfers should be done after audit numbers are firm. Let auditors know that these
should be included in the audit. The council approves the transfer in December pending
auditors final numbers.

Approve Transfer of Fire Department Year End Remaining Funds to Capital Fund

Administrator Vahlsing stated that council approval is needed to move the year end Fire
Department budget balance to the capital fund. The actual transfer amount will be
determined by the auditors as part of the 2022 audit.

Approve Transfer of Street Maintenance Year End Remaining Funds to Capital Fund

Administrator Vahlsing stated that council approval is needed to move the year end Street
Maintenance Department budget balance to the capital fund. The actual transfer amount
will be determined by the auditors as part of the 2022 audit.

Approval to transfer excess funds from the library book budget to the capital fund

Administrator Vahlsing stated that council approval is needed to move the year end
Library book budget balance to the capital fund. The actual transfer amount will be
determined by the auditors as part of the 2022 audit.

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AGENDA ITEM NO. XI.C

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: December 13, 2022

SUBMITTED BY: Holli Gudknecht, Finance

ITEM TYPE: New Business

AGENDA SECTION: NEW BUSINESS

SUBJECT: Approve Transfer of Street Maintenance Year End Remaining
Funds to Capital Fund

SUGGESTED ACTION:
Council approval is required to move the year end Street Department
budget balance to the capital fund. This action is normally approved
by the Council annually at the end of each calendar year. The actual
transfer amount will be determined by the auditors as part of the 2021
audit.

Motion Needed

ATTACHMENTS:
yearendtransfermemo.pdf 12-22.pdf

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ADDITIONAL TRANSFERS
These transfers should be done after audit numbers are firm. Let auditors know that these
should be included in the audit. The council approves the transfer in December pending
auditors final numbers.

Approve Transfer of Fire Department Year End Remaining Funds to Capital Fund

Approve Transfer of Street Maintenance Year End Remaining Funds to Capital Fund

Approval to transfer excess funds from the library book budget to the capital fund

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AGENDA ITEM NO. XI.D

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: December 13, 2022

SUBMITTED BY: Holli Gudknecht, Finance

ITEM TYPE: New Business

AGENDA SECTION: NEW BUSINESS

SUBJECT: Approve Transfer of Excess Funds from the Library Book
Budget to Capital Fund

SUGGESTED ACTION:
Council approval is required to move the year end Library Book
excess funds to the capital fund. This action is normally approved by
the Council annually at the end of each calendar year. The actual
transfer amount will be determined by the auditors as part of the 2022
audit.

Motion Needed

ATTACHMENTS:
DOC120921-12092021185416.pdf

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AGENDA ITEM NO. XI.E

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: December 13, 2022

SUBMITTED BY: Holli Gudknecht, Administration

ITEM TYPE: License/Permits

AGENDA SECTION: NEW BUSINESS

SUBJECT: 2023 Tobacco License Renewals

SUGGESTED ACTION: 1. Kenyon Market
2. River Country Co-Op (Speedway)
3. Kenyon Municipal Liquor Store

MOTION NEEDED

ATTACHMENTS:

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AGENDA ITEM NO. XI.F

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: December 13, 2022

SUBMITTED BY: Holli Gudknecht, Kenyon Municipal Utilities

ITEM TYPE: New Business

AGENDA SECTION: NEW BUSINESS

SUBJECT: KMU Commission Wage Increase

SUGGESTED ACTION: The Utility Commission is requesting Council approval for increase
in annual pay. The Commission members currently are paid $1200
annually. There is not a record that KMU has ever had an increase in
Board members pay. Staff would recommend a $200 annual increase
to commission member pay. This would be approximate 16.6%
increase.
MOTION NEEDED

ATTACHMENTS:

44
AGENDA ITEM NO. XI.G

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: December 13, 2022

SUBMITTED BY: Holli Gudknecht, Police

ITEM TYPE: Agenda

AGENDA SECTION: NEW BUSINESS

SUBJECT:
Police Department – Approval to lease a new printer/scanner/fax
machine

SUGGESTED ACTION: Chief Sjoblom is seeking approval to lease a printer/copier fax
machine for the Police department. Copies of quotes he has received
are attached below.
The lease price would be $43.63 a month. The term of the lease
would be 60 months. The purchase price would be $2214.
MOTION NEEDED

ATTACHMENTS:
Copier lease proposal Loefler.pdf 11-22
Copier Lease Proposal2.pdf
Copier Lease Proposal 3.pdf

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AGENDA ITEM NO. XI.H

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: December 13, 2022

SUBMITTED BY: Holli Gudknecht, Library

ITEM TYPE: New Business

AGENDA SECTION: NEW BUSINESS

SUBJECT: Holiday Office Closings

SUGGESTED ACTION: 1. City Office/Library Close early on Friday, December 23 at
Noon
2. Library Closed on Saturday, December 24
MOTION NEEDED

ATTACHMENTS:

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AGENDA ITEM NO.
XII.A

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: December 13, 2022

SUBMITTED BY: Holli Gudknecht, Administration

ITEM TYPE: Miscellaneous

AGENDA SECTION: F.Y.I. - Department Updates

SUBJECT: FYI

SUGGESTED ACTION: December Department updates.

See attached.

ATTACHMENTS:
12-13-22 FYI.pdf

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