Packet text, October 10, 2023
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AGENDA
CITY COUNCIL REGULAR SESSION
October 10, 2023
7:00 PM
I. CALL TO ORDER AND ROLL CALL
II. CITIZEN COMMENTS
III. ADOPT AGENDA
III.A Agenda
Summary Report
10-10-23 Agenda Council Meeting.docx
IV. CONSENT AGENDA
**All items listed with asterisks (**) are considered routine and non-controversial by the
Council and will be approved by one motion. There will be not separate discussion of these
items unless a Council member, City staff or citizen so requests, in which case the item will be
removed from the Consent Agenda and considered in its normal sequence on the agenda.
V. APPROVAL OF MINUTES and APPOINTMENTS
V.A Minutes and Appointments
Summary Report
9-12-23 Minutes.doc
VI. PRESENTATIONS/PUBLIC HEARINGS
RECOGNITIONS/PROCLAMATIONS
VII. ENGINEERING
VII.A 2023 Street Improvement project
1. Project Update
2. Approve Pay Request 1 – BMI Inc -$20,612.39
Summary Report
01.1_2023 Street Improvements.pdf
01.2_Street Poject_Pay App No. 1.pdf
VII.B
Establishment of Trail Committee
Summary Report
03.1_Trail Update.pdf
Trail Committee Plan.pdf
City Map.pdf
VII.C
1
MNDOT Local Road Improvement Program Grant Application
1. Approve preparation of LRIP Grant Application
Summary Report
04.1_LRIP Grant.pdf
VIII. LEGAL
VIII.A Lot Combination: Nicole Boyum
-Resolution 2023-23: Approving Lot Combination (Boyum)
Summary Report
DOC100623.pdf
DOC100623-001.pdf
IX. FINANCIAL
X. OLD BUSINESS
X.A
Community Entrance Sign
Summary Report
04.2_Sign_Quotes-Drawings-reduced.pdf
Echelon.png
Mahn Funeral.jpg
Sargent's2.png
The Lodge2.png
XI. NEW BUSINESS
XI.A Fire Department SCBA Quotes
Summary Report
DOC100623-003.pdf
XI.B Kenyon Firemen’s Relief Association Gambling Request
Summary Report
Relief Association Charitable Gambling Request.pdf
XI.C
Pearl Creek Sewer & Gates Ave Utility Improvements
1. Project update
2. Approve Change Order 1
3. Approve Pay Request 1- BCM Construction- $112,717
Summary Report
02.1_Peark Creek Sewer.pdf
2
02.3_Pearl Cr Sewer_Pay App No. 1.pdf
02.2_Pearl Cr Sewer_Change Order No. 1.pdf
XII. F.Y.I. - Department Updates
XIII. COUNCIL AND STAFF GENERAL COMMENTS
XIV. ADJOURNMENT
3
AGENDA ITEM NO. III.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: October 10, 2023
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Agenda
AGENDA SECTION: ADOPT AGENDA
SUBJECT: Agenda
SUGGESTED ACTION: See attached October Agenda.
ATTACHMENTS:
10-10-23 Agenda Council Meeting.docx
4
AGENDA
CITY COUNCIL MEETING
October 10, 2023
Recite Pledge of Allegiance
7:00. I. CALL TO ORDER AND ROLL CALL
II. CITIZEN COMMENTS
III. ADOPT AGENDA
IV. CONSENT AGENDA
** All items listed with asterisks (**) are considered routine and non-controversial by the Council and will
be approved by one motion. There will be no separate discussion of these items unless a Council member,
City staff or citizen so requests, in which case the item will be removed from the Consent Agenda and
considered in its normal sequence on the agenda.
V. **APPROVAL OF MINUTES and APPOINTMENTS
A. City Council Meeting Minutes of September 12, 2023
B. Approve Hire of Katlyn Barsness, Part-Time Liquor Store Employee
VI. PRESENTATIONS/PUBLIC HEARINGS
RECOGNITIONS/PROCLAMATIONS
VII. ENGINEERING
A. 2023 Street Improvement Project
1. Project Update
2. Approve Pay Request #1 – BMI Inc -$20,612.39
B. Pearl Creek Sewer & Gates Ave Utility Improvements
1. Project update
2. Approve Change Order #1
3. Approve Pay Request #1- BCM Construction- $112,717
C. Establishment of Trail Committee
D. MNDOT Local Road Improvement Program Grant Application
1. Approve preparation of LRIP Grant Application
VIII. LEGAL
A. Lot Combination: Nicole Boyum
1. Resolution 2023-23: Approving Lot Combination (Boyum)
IX. FINANCIAL
**A. September 2023 Treasurer’s Report
**B. Payment of Claims
X. OLD BUSINESS
A. Community Entrance Sign
XI. NEW BUSINESS
A. Fire Department SCBA Quotes
5
B. Kenyon Firemen’s Relief Association Gambling Request
XII. OTHER BUSINESS
A. Schedule of Upcoming Meetings
1. KMU Meeting: Tuesday, October 17th @ 4:00 p.m.
2. EDA Meeting: Tuesday, October 24th @ 8:00 a.m.
3. City Council Meeting: Tuesday, November 14th @ 7:00 p.m.
4. Township Fire Contract Meeting: Tuesday, December 5th @ 6:00 p.m.
5. 2023 Budget & Levy Public Meeting: Tuesday, December 5th @ 6:30 p.m.
XIII. COUNCIL AND STAFF GENERAL COMMENTS
XIV. ADJOURNMENT
6
AGENDA ITEM NO. V.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: October 10, 2023
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Minutes
AGENDA SECTION: APPROVAL OF MINUTES and APPOINTMENTS
SUBJECT: Minutes and Appointments
SUGGESTED ACTION: September 12, 2023 Minutes
Approve Hire of Katlyn Barsness, Part-Time Liquor Store Employee
MOTION NEEDED
ATTACHMENTS:
9-12-23 Minutes.doc
7
Pursuant to due call and notice thereof, a City Council Meeting was duly held in the City Council chambers
at 7:00 p.m. on the 12th day of September 2023. The meeting was called to order by Mayor Henke.
The following members were present: Mayor Doug Henke, Council Members Kim Helgeson, Lee
Sjolander, Mary Bailey
Absent: Molly Ryan
Also, present: City Administrator Mark Vahlsing, Attorney Scott Riggs, Public Works Director Wayne
Ehrich, City Engineer Derik Olinger, Administrative Assistant Holli Gudknecht, Whitney Kyllo, Cora
Boelman, Beth Giese, Shannon Bode, Robert Kyllo
The meeting opened with the Pledge of Allegiance.
CITIZEN COMMENT
Beth Giese, Kenyon-Wanamingo Superintendent, introduced herself. She stated that the school is working
hard to increase enrollment. If any projects come up that the school could help with, they would love to
collaborate with us.
ADOPT AGENDA
Motion by Henke second by Bailey to approve the agenda. Motion carried 4-0-0.
CONSENT AGENDA
Motion by Bailey second by Helgeson to approve the Consent Agenda, which includes payment of check
numbers, 75147 through 75253; 4591E through 4703E.
Motion carried 4-0-0.
PRESENTATIONS/PUBLIC HEARINGS/RECOGNITIONS/PROLAMATIONS
Brandi Kyllo – Year-End Pool Update
Brandi Kyllo gave a recap of the 2023 pool season. The job description for the assistant manager is being
rewritten for next year. Private lessons were a big hit this year. Rate increases are being looked at for
next year.
Cora Boelman – CEDA Update and City Entrance Sign
Cora Boelman stated that a group of Mankato State University students were in town last week to help with
some planning at the Depot Park. A public survey is in process to see what features Kenyon residents would
like to see at the park. Boelman stated that she has had contact with potential businesses that have expressed
interest in the Business Park.
ENGINEERING
2023 Street Improvements
Engineer Olinger reviewed the status of the street maintenance project. The contractor showed up
unexpectedly last week to do some preliminary work. The street work should start in a week or two.
Pearl Creek & Gates Avenue Utility Improvements
Engineer Olinger updated the Council on the Pearl Creek Sanitary Sewer project. He stated that the
contractor has indicated they will start the project on Thursday or Friday this week.
Trail Connection Discussion
Engineer Olinger reviewed the process to begin planning for possible trails in the city. A committee
would need to be established to determine the process on how to move forward. There are partial grants
available, but they require pre-planning before applying. Establishing a committee will be added to the
Park and Rec agenda for October.
8
Community Entrance Sign
Engineer Olinger reviewed the quotes received for installing a “Kenyon” entrance sign. He stated that
approval of resolution 2023-20 was required for MNDOT issuance of right-of-way permit for
installation of a highway sign. Vahlsing will bring more information on the actual sign to the October
meeting.
Resolution 2023-20: Entering into a Limited Use Agreement with the State of Minnesota, Department of
Transportation
Motion by Bailey second by Helgeson to adopt Resolution 2023-20. Motion carried 4-0-0.
LEGAL
None
OLD BUSINESS
City/KMU Compensation Study
Administrator Vahlsing stated that two proposals for compensation studies were received. The quotes
received were from Bjorkland Compensation Consulting for $5440 and Abdo and Associates for $18,300 -
$19.900. The study would evaluate existing city employment positions and compare pay rates with area and
similar sized cities.
Motion by Helgeson second by Henke to approve Bjorkland Compensation Consulting for the compensation
study. Motion carried 4-0-0.
NEW BUSINESS
Lacey’s Kitchen & Cocktails Liquor License Renewal
Motion by Bailey second by Helgeson to renew Lacey’s Kitchen & Cocktails liquor license including
Sunday and outdoor service area sales. Motion carried 4-0-0.
Approve Purchase of 40-foot Steel Storage Container – Public Works Dept.
Public Works Director Ehrich requested Council approval to purchase a 40'x8' storage container. The
cost would be $8500.
Motion by Henke second by Bailey to approve the purchase of a 40 ft. storage container for Public
Works. Motion carried 4-0-0.
Lot Split Request – CFS
Attorney Riggs stated that CFS had applied for a lot split at 806 2nd Street. The split portion of the
property would be sold to Robert Kyllo. He would like to use the new parcel to expand his auto repair
business.
Resolution 2023-22 – Authorizing Minor Subdivision and Lot Combination CFS
Motion by Sjolander second by Helgeson to adopt Resolution 2023-22. Motion carried 4-0-0.
Resolution 2023-21: Adopting the 2024 Preliminary Budget and Levy
Administrator Vahlsing stated that the proposed budget and levy were reviewed at the Council work session
on September 6. It was decided to set the maximum levy at 8%. The preliminary maximum levy certification
resolution must be submitted to Goodhue County by the end of September. The final levy must be adopted
by the end of December. The levy can be lowered between now and the end of the year, but it cannot be
increased.
Motion by Henke second by Bailey to adopt Resolution 2032-21 adopting the 2024 preliminary budget and
levy, which is a maximum of 8%. Motion carried 4-0-0.
Motion by Sjolander second by Henke to recommend setting the Truth in Taxation meeting for December 5
at 6:30 pm. Motion carried 4-0-0.
9
Approve Order and Purchase of John Deere 624P Front End Loader
Public Works Superintendent Ehrich requested approval to order a new front-end loader. The state contract
bid price of the loader would be $208,873 with trade. The delivery would be in a minimum of five months.
The loader would be purchased with a capital equipment lease that would be finalized in 2024 with the first
payment due in 2025.
Motion by Bailey second by Henke to approve the order and purchase of a John Deer 624P Front End
Leader. Motion carried 4-0-0.
Schedule of Upcoming Meetings
KMU Meeting: Tuesday, September 19th @ 4:00 p.m.
City Council Meetings: Tuesday, October 10th @ 7 p.m.
COUNCIL AND STAFF GENERAL COMMENTS
Council member Bailey was happy to see we were working on trails.
Mayor Henke commented that Rose Fest went well and thanked everyone for their work to make it happen.
City Administrator Vahlsing welcomed Whitney Kyllo.
Council member Sjolander thanked Wayne and crew for all that they do and is glad a compensation study
was being done for employees.
Motion by Helgeson second by Bailey to adjourn the meeting at 8:23 p.m.
Motion carried 4-0-0.
Holli Gudknecht, Administrative Assistant Douglas Henke, Mayor
10
AGENDA ITEM NO.
VII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: October 10, 2023
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Engineering
AGENDA SECTION: ENGINEERING
SUBJECT: 2023 Street Improvement project
1. Project Update
2. Approve Pay Request 1 – BMI Inc -$20,612.39
SUGGESTED ACTION: The City Engineer will provide an update on the Street Improvement
project. He is also requesting approval of pay request 1 on the
amount of $20,612.39
for BMI Inc. See information attached below for more information.
MOTION NEEDED
ATTACHMENTS:
01.1_2023 Street Improvements.pdf
01.2_Street Poject_Pay App No. 1.pdf
11
2023 Street Improvements
As of the date of this letter, workers have completed various curb removal and replacements, inlet structure repairs, and
other miscellaneous concrete work. On Monday 10/9, the contractor will mill/remove blacktop in 7 th St, State,
Washington and 8th St. The remainder of the week will be used to grade streets and prepare for pavement. Paving is
currently scheduled for the week of 10/16.
The attached pay estimate includes work completed through the end of September.
Requested Action:
Approve Pay Estimate 1 to Bituminous Materials, Inc. ($20,612.39)
H:\KENYON_CI_MN\_General\Council Meetings\2023\10 - Oct 2023\01.1_2023 Street Improvements.docx
12
Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.: N/A
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.127340
Contractor: BITUMINOUS MATERIALS INC Agency's Project No.: N/A
Project: 2023 STREET IMPROVEMENTS
Contract: N/A
Application No.: 1 Application Date: 10/10/2023
Application Period: From 9/19/2023 to 9/29/2023
1. Original Contract Price $ 450,693.95
2. Net change by Change Orders $ -
3. Current Contract Price (Line 1 + Line 2) $ 450,693.95
4. Total Work completed and materials stored to date
(Sum of Column G Lump Sum Total and Column J Unit Price Total) $ 21,697.25
5. Retainage
a. 5% X $ 21,697.25 Work Completed $ 1,084.86
b. X $ - Stored Materials $ -
c. Total Retainage (Line 5.a + Line 5.b) $ 1,084.86
6. Amount eligible to date (Line 4 - Line 5.c) $ 20,612.39
7. Less previous payments
8. Amount due this application $ 20,612.39
Contractor's Certification
The undersigned Contractor certifies, to the best of its knowledge, the following:
(1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on
account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for
Payment;
(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for
Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as
are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and
(3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective.
Contractor: BITUMINOUS MATERIALS INC
Signature: Date:
Name: PAT HESELTON Title: Project Manager
Recommended by Engineer Approved by Owner
By: By:
Name: DEREK OLINGER, PE Name: MARK VAHLSING
Title: CITY ENGINEER Title: CITY ADMINISTRATOR
Date: Date:
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 13
Progress Estimate - Unit Price Work Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.: N/A
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.127340
Contractor: BITUMINOUS MATERIALS INC Agency's Project No.: N/A
Project: 2023 STREET IMPROVEMENTS
Contract: N/A
Application No.: 1 Application Period: From 09/19/23 to 09/29/23 Application Date: 10/10/23
A B C D E F F1 F2 G H I J K L
Contract Information Previous Estimate Work Completed Work
Completed and % of
Estimated Value of Work Materials Value of Difference from
Value of Bid Item Quantity Completed to Date Materials Currently Stored to Date Item Bid Estimate
Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J)
No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($)
Original Contract
1 MOBILIZATION 1.00 LS 20,000.00 20,000.00 - 0.25 5,000.00 5,000.00 25% 15,000.00
2 SAWING CONCRETE PAVEMENT (FULL DEPTH) 60.00 LF 7.00 420.00 - 41.00 287.00 287.00 68% 133.00
3 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) 570.00 LF 4.00 2,280.00 - - - - 2,280.00
4 REMOVE CURB AND GUTTER OR VALLEY GUTTER 465.00 LF 9.50 4,417.50 - 327.00 3,106.50 3,106.50 70% 1,311.00
5 REMOVE CONCRETE DRIVEWAY OR WALK 73.00 SY 8.50 620.50 - 39.50 335.75 335.75 54% 284.75
6 REMOVE BITUMINOUS PAVEMENT 545.00 SY 6.75 3,678.75 - - - - 3,678.75
7 EXCAVATION - SUBGRADE 180.00 CY 19.00 3,420.00 - - - - 3,420.00
8 STABILIZING AGGREGATE (CV) 180.00 CY 31.50 5,670.00 - - - - 5,670.00
9 MINOR GRADING & EXCAVATION 11.32 ROAD STA 600.00 6,792.00 - - - - 6,792.00
10 AGGREGATE SURFACING CLASS 2 45.00 TON 23.25 1,046.25 - - - - 1,046.25
11 AGGREGATE BASE REGRADE/REPAIR 80.00 SY 20.50 1,640.00 - - - - 1,640.00
12 BITUMINOUS PATCH SPECIAL 545.00 SY 36.90 20,110.50 - - - - 20,110.50
13 MILL BITUMINOUS SURFACE (2") 3,570.00 SY 2.25 8,032.50 - - - - 8,032.50
14 MILL BITUMINOUS SURFACE (FULL DEPTH) 3,480.00 SY 2.00 6,960.00 - - - - 6,960.00
15 DRILL AND GROUT DOWEL BAR 98.00 EACH 18.00 1,764.00 - - - - 1,764.00
16 BITUMINOUS MATERIAL FOR TACK COAT 489.00 GAL 3.60 1,760.40 - - - - 1,760.40
17 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) 1,595.00 TON 97.50 155,512.50 - - - - 155,512.50
18 ADJUST VALVE BOX 10.00 EACH 425.00 4,250.00 - - - - 4,250.00
19 REPLACEMENT VALVE BOX TOP SECTION 4.00 EACH 760.00 3,040.00 - - - - 3,040.00
20 ADJUST FRAME & CASTING (STORM SWR CURB INLET) 1.00 EACH 1,150.00 1,150.00 - 2.00 2,300.00 2,300.00 200% (1,150.00)
21 ADJUST FRAME & CASTING (MH - DONUT CUTOUT) 10.00 EACH 2,725.00 27,250.00 - - - - 27,250.00
22 REPLACEMENT FRAME & CASTING 3.00 EACH 685.00 2,055.00 - - - - 2,055.00
23 CAST-IN-PLACE CURB INLET REPLACEMENT 1.00 EACH 1,050.00 1,050.00 - - - - 1,050.00
24 CONCRETE CURB AND GUTTER (ALL TYPES) 365.00 LF 50.00 18,250.00 - - - - 18,250.00
25 TRUNCATED DOMES 8.00 SF 62.50 500.00 - - - - 500.00
26 6" CONCRETE DRIVEWAY/WALK PAVEMENT 120.00 SY 89.00 10,680.00 - - - - 10,680.00
27 7" CONCRETE VALLEY GUTTER 85.00 SY 104.50 8,882.50 - - - - 8,882.50
28 TRAFFIC CONTROL 1.00 LS 3,800.00 3,800.00 - 0.25 950.00 950.00 25% 2,850.00
29 STORM DRAIN INLET PROTECTION 12.00 EACH 215.00 2,580.00 - 4.00 860.00 860.00 33% 1,720.00
30 MINOR ROADSIDE GRADING & TURF RESTORATION 1.00 EACH 3,250.00 3,250.00 - - - - 3,250.00
31 CONSTRUCTION ALLOWANCE 10,000.00 UNIT 1.00 10,000.00 - - - - 10,000.00
1.01 MOBILIZATION 1.00 LS 3,400.00 3,400.00 - 0.25 850.00 850.00 25% 2,550.00
1.02 REMOVE CURB AND GUTTER 60.00 LF 13.25 795.00 - 60.00 795.00 795.00 100% -
1.03 EXCAVATION - SUBGRADE 85.00 CY 19.00 1,615.00 - - - - 1,615.00
1.04 STABILIZING AGGREGATE (CV) 85.00 CY 33.00 2,805.00 - - - - 2,805.00
1.05 MINOR GRADING & EXCAVATION 4.86 ROAD STA 550.00 2,673.00 - - - - 2,673.00
1.06 MILL BITUMINOUS SURFACE (FULL DEPTH) 1,240.00 SY 2.25 2,790.00 - - - - 2,790.00
1.07 DRILL AND GROUT DOWEL BAR 6.00 EACH 18.00 108.00 - - - - 108.00
1.08 BITUMINOUS MATERIAL FOR TACK COAT 62.00 GAL 3.60 223.20 - - - - 223.20
1.09 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) 300.00 TON 97.50 29,250.00 - - - - 29,250.00
1.10 ADJUST VALVE BOX 1.00 EACH 500.00 500.00 - - - - 500.00
1.11 ADJUST FRAME & CASTING (STORM SWR CURB INLET) 1.00 EACH 1,150.00 1,150.00 - 1.00 1,150.00 1,150.00 100% -
1.12 ADJUST FRAME & CASTING (MH - DONUT CUTOUT) 1.00 EACH 2,650.00 2,650.00 - - - - 2,650.00
1.13 CONCRETE CURB AND GUTTER (ALL TYPES) 60.00 LF 57.00 3,420.00 - - - - 3,420.00
1.14 STORM DRAIN INLET PROTECTION 1.00 EACH 215.00 215.00 - 1.00 215.00 215.00 100% -
1.15 CONSTRUCTION ALLOWANCE 2,000.00 UNIT 1.00 2,000.00 - - - - 2,000.00
2.01 MOBILIZATION 1.00 LS 3,400.00 3,400.00 - 0.25 850.00 850.00 25% 2,550.00
2.02 REMOVE CURB AND GUTTER 80.00 LF 10.75 860.00 - 104.00 1,118.00 1,118.00 130% (258.00)
2.03 EXCAVATION - SUBGRADE 85.00 CY 18.75 1,593.75 - - - - 1,593.75
EJCDC C-620 Contractor's Application for Payment
Unit Price 1 of 2
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 14
Progress Estimate - Unit Price Work Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.: N/A
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.127340
Contractor: BITUMINOUS MATERIALS INC Agency's Project No.: N/A
Project: 2023 STREET IMPROVEMENTS
Contract: N/A
Application No.: 1 Application Period: From 09/19/23 to 09/29/23 Application Date: 10/10/23
A B C D E F F1 F2 G H I J K L
Contract Information Previous Estimate Work Completed Work
Completed and % of
Estimated Value of Work Materials Value of Difference from
Value of Bid Item Quantity Completed to Date Materials Currently Stored to Date Item Bid Estimate
Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J)
No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($)
2.04 STABILIZING AGGREGATE (CV) 85.00 CY 33.00 2,805.00 - - - - 2,805.00
2.05 MINOR GRADING & EXCAVATION 4.73 ROAD STA 550.00 2,601.50 - - - - 2,601.50
2.06 MILL BITUMINOUS SURFACE (FULL DEPTH) 1,210.00 SY 2.00 2,420.00 - - - - 2,420.00
2.07 DRILL AND GROUT DOWEL BAR 15.00 EACH 18.00 270.00 - - - - 270.00
2.08 BITUMINOUS MATERIAL FOR TACK COAT 61.00 GAL 3.60 219.60 - - - - 219.60
2.09 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) 295.00 TON 97.50 28,762.50 - - - - 28,762.50
2.10 ADJUST FRAME & CASTING (STORM SWR CURB INLET) 3.00 EACH 1,150.00 3,450.00 - 3.00 3,450.00 3,450.00 100% -
2.11 ADJUST FRAME & CASTING (MH - DONUT CUTOUT) 1.00 EACH 2,650.00 2,650.00 - - - - 2,650.00
2.12 CONCRETE CURB AND GUTTER (ALL TYPES) 80.00 LF 57.00 4,560.00 - - - - 4,560.00
2.13 STORM DRAIN INLET PROTECTION 3.00 EACH 215.00 645.00 - 2.00 430.00 430.00 67% 215.00
2.14 CONSTRUCTION ALLOWANCE 2,000.00 UNIT 1.00 2,000.00 - - - - 2,000.00
- - - - - - -
Original Contract Totals $ 450,693.95 $ - $ 21,697.25 $ - $ 21,697.25 5% $ 428,996.70
EJCDC C-620 Contractor's Application for Payment
Unit Price 2 of 2
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 15
AGENDA ITEM NO.
VII.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: October 10, 2023
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Engineering
AGENDA SECTION: ENGINEERING
SUBJECT:
Establishment of Trail Committee
SUGGESTED ACTION: The Park Board met on Monday October 2 and approved the
establishment of a Trail Committee. The purpose of the committee
will be to identify types and areas of possible future trails. Members
for the committee are now being sought. City Engineer Olinger will
discuss the committee process further at the meeting. A summary of
the process that other communities have used is described in a memo
attached below. This item is presented for information only.
ATTACHMENTS:
03.1_Trail Update.pdf
Trail Committee Plan.pdf
City Map.pdf
16
Trail Connection Discussion
On October 2nd, the Parks Board met and discussed overall process and next steps for continued planning on a future trail
in Kenyon.
The board will likely appoint a 5+ person committee to organize the trail. The board wishes to fill committee seats with
community members which can represent a few different demographics and/or areas of Kenyon. Overall goals for moving
forward will be established once the new committee is established and the committee is full represented.
An initial outreach campaign from the committee will provide the City with a good understanding the public’s desire for a
trail, locations, connection points, and other details that only future users will know. We discussed several methods and
ideas for doing this; however, the purpose will be project education and gathering support.
Some very high level thoughts on locations and key destinations were discussed; however, most of this planning will not
be necessary until after the committee is formed and outreach is underway.
Handouts from the meeting are included on the following pages.
Requested Actions:
None – For discussion Only
H:\KENYON_CI_MN\_General\Council Meetings\2023\10 - Oct 2023\03.1_Trail Update.docx
17
Park Board Handout
Trail Connection Discussion
Meeting Goals
Committee plan & recruitment
Begin Outreach Discussion
o Key Groups & Outreach plan
o Outreach Quantity & Timeline
Open Forum (Dream Discussion)
Major Steps
1. Establish needs and goals
Community Input, Gather Support, Identify key drivers for project
Review & Document all outreach
2. Identify opportunities and barriers – discuss later
Routes, Costs. Funding options
3. Execute – Discuss later
Secure Funding, Plan & Build
Can be done in steps (big or small)
Committee Formation – critical/high involvement
Council, Park Board
School
Business/Downtown
Certain Types of trail users (walkers, bikers, etc)
Resident of Orig. Town vs Whitetail/Trondheim Area
Other Culture groups
Outreach Planning
Key Demographics for future outreach
Need help to develop community profile? or establish on own?
Age Groups – how to connect Cultural Demographics
Kids, Teens
Young/Middle/Older Adults
Community Input – primary goal is to ask questions from each of the target groups above
Online Surveys, mailed surveys
Pop-up events, Meeting in a box
Community workshops/open house, target small group meetings
Meeting in a box
Identify and Build Agency Stakeholder list
Landowners – identify & discuss as early as possible
County & MnDOT – if routes in their R/W
MnDNR – Water Crossings
H:\KENYON_CI_MN\_General\Council Meetings\2023\10 - Oct 2023\2023-10-02 Parks Meeting\Trail Agenda.docx
18
CityofMap
City Points Interest
Trondheim/Whitetail Ridge
Neighborhood
Legend
P Private Property
C City Property
S State Property
KW School Property
Snowmobile Trail
Other City Access Route Trondheim
Park
Neighborhood Limits S
P
Public Park/Destination
S
P/C
KW School Site
C
Central Business District P
P
C
P
Riverside Park P
C P
C
C
C
Grocery
West Store
P P
Park P
Depot
Park
KW
Gunderson
Nature House Vets Park
Center
KW
School Athletic Fields
September 1, 2023
1:6,480
Goodhue County Roads
0 0.05 0.1 0.2 mi
CEM; ; OCTY; OCRLN; CTRLN
0 0.1 0.2 0.4 km
CSAHP; CRP
SHWY
Parcels
ArcGIS WebApp Builder
19
20
21
22
AGENDA ITEM NO.
VII.C
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: October 10, 2023
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Engineering
AGENDA SECTION: ENGINEERING
SUBJECT:
MNDOT Local Road Improvement Program Grant Application
1. Approve preparation of LRIP Grant Application
SUGGESTED ACTION: The City Engineer will provide a summary of the MNDOT Local
Road Improvement Program. This program provides funding up $1.5
million for eligible road projects. The program might be a good fit
for 6th Street. If approved the project would have to be completed by
2026. Further information is contained in the attached memo below.
The estimated cost for Bolton and Menk to prepare an application for
the program would $2800.
MOTION NEEDED
ATTACHMENTS:
04.1_LRIP Grant.pdf
23
Local Road Improvement Program Grant Application
Over the last several years of updates to the infrastructure management plan, the need for significant improvements to 6 th
Street on the south side of the school has been growing.
The Local Road Improvement Program is one of very few funding opportunities that offers grant opportunity for surface
improvements on local roads. For the 2023 solicitation, the legislature has appropriated over $100 million in funding
which is split amongst counties, large cities, small cities and townships. These grants are very competitive, but the 6 th
Street project meets the program eligibility requirements for “routes of regional significance”.
We can apply for up to $1.5 million. If awarded, the project would need to be built by 2026 and would require
sponsorship with Goodhue County. This program typically only comes around every few years and it can take a few
cycles to be awarded, even with good scoring. For this reason, it would be appropriate to apply now.
Most of the application process is pulling together a cost estimate and figures. Between this and the actual online
application, total engineering time should be 35 hours or less ($2,800 @ reduced rates). Some additional time from
CEDA or other city staff would also be necessary to gather letters of support from the school, businesses and other
stakeholders.
Additional information can be found here: LRIP - State Aid - MnDOT
Huseth Street
Spring Street
6th Street
Requested Action:
Motion directing Bolton & Menk & staff to prepare LRIP grant application
H:\KENYON_CI_MN\_General\Council Meetings\2023\10 - Oct 2023\04.1_LRIP Grant.docx
24
AGENDA ITEM NO.
VIII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: October 10, 2023
SUBMITTED BY: Holli Gudknecht, Legal
ITEM TYPE: Legal
AGENDA SECTION: LEGAL
SUBJECT: Lot Combination: Nicole Boyum
-Resolution 2023-23: Approving Lot Combination (Boyum)
SUGGESTED ACTION: Nicole Boyum has applied for a combination of two adjoining
parcels (PID's 66.160.0330 and 66.160.0400) that she owns on
Trondheim Road. They are both zoned R-1. Parcel 0400 is a small
non-conforming lot. The combination will create one conforming
lot. Further information is attached below.
ATTACHMENTS:
DOC100623.pdf
DOC100623-001.pdf
25
26
27
28
29
30
31
AGENDA ITEM NO. X.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: October 10, 2023
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Old Business
AGENDA SECTION: OLD BUSINESS
SUBJECT:
Community Entrance Sign
SUGGESTED ACTION: Continuation of discussion from September Council meeting. We are
still attempting to get some examples from Precision Signs. Attached
are some examples from Schad Tracy, also below are the original
quotes. We have requested updated quotes from both companies but
have not received anything to date.
MOTION MAY BE NEEDED
ATTACHMENTS:
04.2_Sign_Quotes-Drawings-reduced.pdf
Echelon.png
Mahn Funeral.jpg
Sargent's2.png
The Lodge2.png
32
9/5/23, 10:41 AM CEDA Mail - Monument Estimate-Kenyon
Cora Boelman <cora.boelman@cedausa.com>
Monument Estimate-Kenyon Anderson Memorial Quote
Scott Oesterle <rochestergranite.scott@gmail.com> Wed, Aug 10, 2022 at 5:55 PM
To: Cora Boelman <cora.boelman@cedausa.com>
Cora Boelman,
Sorry for the delay in getting back to you.
I have pricing for you for the Black Granite engraved and delivered to the location of the signs foundation.
The price does not include the changeable panel, as we do not know exactly what you want there, We can recess the
area if needed. Also we can paint the lettering for "Boulevard of Roses" red but we can't guarantee the paint will last. We
can engrave it like the other lettering and it would stand out better against the black granite with natural contrast.
The design as shown in your drawing with the outline sawed out of the top part of the state, 8 foot by 4 foot 7 inch,
polished and then engraved as shown on front and back . = $25,653.00
Another option would be a 8 foot by 4 foot 7 inch black granite rectangular with the state shape engraved in the side only,
along with the lettering. = $23,873.00
We presume you would be tax exempt.
We would recommend the masonry contract leave a slot on the vertical side for the granite to be mortared into. The
bottom of the granite would be drilled for stainless steel rods that would need to be embedded into the masonry base.
The base and setting of the granite into it would be the responsibility of the masonry contractor.
The quarry has indicated it will take a minimum of 8 months to receive the granite from India.
Please let me know if you have any questions and how you would like to proceed
Scott Oesterle
Anderson Memorials
[Quoted text hidden]
https://mail.google.com/mail/u/0/?ik=c10a441f93&view=pt&search=all&permmsgid=msg-f:1740816667802919683&simpl=msg-f:1740816667802919683
33
1/1
9/5/23, 10:41 AM CEDA Mail - City sign
Cora Boelman <cora.boelman@cedausa.com>
City sign Lewiston Memorial Quote
Jennifer Matzke <jmatzke@lewistonmonument.com> Tue, Aug 23, 2022 at 12:48 PM
To: Cora Boelman <cora.boelman@cedausa.com>
Hi Cora, I have some pricing for you on the city sign. The dimensions I figured are as follows:
96" x 8" x 56" all polished, and dowelled at bottom joint, solid black granite
$20,500.00
96" x 6" x 56" all polished, and dowelled at bottom joint, solid black granite
$17, 500.00
96" x 4" x 56" all polished, and dowelled at bottom joint, solid black granite
$14,500.00
These prices would include the lettering, delivery, and installation. We would also prepare a sketch
(layout) for approval. Please let me know if you have any questions, or if you need any different pricing.
Thank you, have a great day!
Jennifer Matzke
Memorial Specialist
Lewiston Monument Co.
1-800-760-2977
507-458-8507 (cell)
"Enjoy each day as a gift from God!"
[Quoted text hidden]
https://mail.google.com/mail/u/0/?ik=c10a441f93&view=pt&search=all&permmsgid=msg-f:1741975094660974392&simpl=msg-f:1741975094660974392
34
1/1
PROPOSAL
SUBMITTED TO: City of Kenyon
BILLING ADDRESS -
STREET: 709 2nd St
CITY, STATE &
ZIP CODE: Kenyon, MN 55946
JOB SITE ADDRESS -
STREET:
CITY, STATE &
ZIP CODE:
PHONE: CELL: FAX:
507-789-6415
Main Office: EMAIL:
mvahlsing@cityofkenyon.com
1000 10th Dr SE - Austin, MN 55912
CONTACT
Phone: 507-437-7440 NAME: Mark Vahlsing
SALES REP: DATE:
www.precisionsigns.net Bruce Beeman 7-29-22
We hereby propose to furnish material and labor necessary for the completion of:
JC-072722-01-A
1 Qty custom shaped, Double sided internally LED illuminated Monument sign with routed aluminum faces and a
divider bar. Custom decorative skirt made from aluminum and faux brick UL listed. Price includes installation.
$21,859.45
JC-072722-01-B
1 Qty custom shaped, Double sided non LED illuminated Monument sign with aluminum faces and a divider bar.
Custom decorative skirt made from aluminum and faux brick UL listed. Price includes installation.
$19,355.60
Note: Price does not include permits, permit acquisition, stamped engineered drawings, landscaping, or sprinkler system repair.
Price is based on ideal digging conditions. Encountering rock, buried debris, frozen ground, untraversable landscape or poor
access will add to installation costs.
50% deposit due upon order and remaining balance due upon completion. 3% fee for credit card payment.
We hereby propose to furnish material and labor - complete in accordance with above specifications,
for the sum of: See above for details Dollars
Note: This proposal may be withdrawn Authorized
by us if not accepted within 30
_____ days. Signature Date 7-29-22
ACCEPTANCE OF PROPOSAL. The above prices, specifications and conditions are satisfactory and are hereby
accepted. You are authorized to do the work as specified. Payment will be made as outlined above.
NONPAYMENT: REMOVAL OF SIGN. Customer hereby
agrees in advance that if payment is not received as Signature: ________________________________DATE____/____/____
provided in this contract, Precision Signs LLC. shall have
the right during regular business hours to enter upon
customer’s premises and remove the sign without notice. Deposit Received: $_______________________ DATE____/____/____
35
Large Access rigid face DS cross section detail
5
4
6
3
7
2
8
1
9
1. Routed face
Side A Side B 2. acrylic backer
3. Drain Channel
4. 2.5” Flat Retainer
5. Channel support
6. Large C cover
10'-0" 7. Large Access Frame
8'-0" 8. High Output Sockets
9. LED Lamps
10.
QTY: 1
4'-7 9/16"
# of sides 2
7'-0" BOULEVARD OF ROSES Install notes:
CHANGEABLE PANEL
OAH- ???
COLORS-
Cabinet: Black
Faces: White
Vinyl: Red
Actual colors may vary slightly from examples shown due to limitations in the printing process.
ARTWORK PROPERTY OF PRECISION SIGNS LLC.
This is an original unpublished drawing, created by Precision Signs LLC. It is submitted for your personal use in connection with the project being planned for you by Precision Signs LLC. It is not to be shown to
anyone outside your organization, nor is it to be used, reproduced, copied or exhibited in any fashion whatsoever. All or any part of this design (excepting registered trademarks) remain the property of
Precision Signs LLC. If all or part of this drawing is used without the written consent of Precision Signs LLC., a $500.00 fee will be charged for the purchase of this custom artwork. Re: Ferrin vs. Glades Merc. Co. Fla. 1977
Date:7-27-22 Prepared for: City of Kenyon Sales Rep: Bruce Beeman Designer:Jeremy Christenson Design #: JC-072722-01-A Scale: 1" = 4’
Notes: JC-072722-01-A 1 Qty custom shaped, Double sided internally LED illuminated Monument sign with Job Site address:
routed aluminum faces and a divider bar. Custom decorative skirt made from aluminum and faux brick, 709 2nd St
Kenyon, MN 55946
Phone: 507-789-6415
Contact: Mark Vahlsing 1000 10th Dr SE Ph: 800-769-9535
Austin, MN 55912
www.precisionsigns.net
36
PROPOSAL
220782-02
Date: 09/13/2022
Expires: 10/13/2022
Drawing Numbers: 220782-02
Project: City of Kenyon Client: City of Kenyon
709 2nd Street 709 2nd Street
Kenyon, MN 55946 Kenyon , MN 55946
Contact: Cora Boelman - CEDA cora.boelman@cedausa.com
We are pleased to offer this proposal for the following services at the above location.
Project Description: Item Total:
1. Manufacture and install the following signs: $16,512.51
A. Masonry Monument
Size: 10' x 7'
Detailed Notes: See Docs and design for illustrations on monument specifics. Sign should
be spot lit by others.
1/4" aluminum panel with vinyl lettering on front with 3mm bebond changeable panel with
threaded inserts on the bottom portion of sign.
ADD white background behind red vinyl "Boulevard of Roses" lettering and white vinyl on
backside of sign.
Aluminum brick pan painted same red as vinyl above.
.
Deposit Rate: 75% Subtotal: $16,512.51
Deposit: $12,384.38
Total: $16,512.51
To better serve our customers and to ensure that your signage orders are processed as quickly as possible, Schad
Tracy Signs asks that the following items be returned to your sales representative upon acceptance of the contract:
1. Sales contract, signed and dated
2. Approved layout, signed and dated
3. 75% down payment
- MasterCard and Visa accepted, 3.95% convenience fees apply.
4. Permit acquired, with assistance by Schad Tracy, from the city.
Once all 4 items above have been received, production of your sign will begin. Production of signs can take
anywhere between 4 to 10 weeks based on type of sign and current production capacity. Fabrication cannot begin
Salesperson: Tom Hansen Buyer____________Seller____________
Page 1 of 4
www.squarecoil.com
37
PROPOSAL
220782-02
Date: 09/13/2022
Expires: 10/13/2022
Drawing Numbers: 220782-02
Project: City of Kenyon Client: City of Kenyon
709 2nd Street 709 2nd Street
Kenyon, MN 55946 Kenyon , MN 55946
Contact: Cora Boelman - CEDA cora.boelman@cedausa.com
until we receive written approvals from the city and landlord if project requires them.
NOTE: IF CITY AND / OR LANDLORD APPROVAL IS REQUIRED, PROJECT WILL NOT PROCEED WITHOUT THEM.
Thank you for giving Schad Tracy Signs the opportunity to earn your business.
Sales contract does not include:
City sign permits, securing of permits, electrical hook up, additional insured.
Electrical service on existing sign will be billed at a time and material basis if requested or required.
Fuel surcharge.
Certified engineering prints and specifications.
Minnesota sales tax is included when installed by Schad Tracy Sign, but does not include any out of state tax.
Unforeseen obstructions such as wall structures, excess rock, steel, cement, utilities, sprinkler systems,
communication lines or any other unforeseen conditions. These items will be billed as additional expenses.
TERMS AND CONDITIONS
1. All signs MANUFACTURED by Schad Tracy Signs are guaranteed for a period of 1 year or 4380 operating hours from the date of
installation or shipment, to be free of defects in materials and workmanship. Defective parts will be replaced, during the first 90 days,
without charge for both labor and materials. Defective parts will be replaced, after 90 days up to 12 months, without charge for
materials only. THIS WARRANTY DOES NOT APPLY TO: LAMPS, NEON, OR LABOR INCURRED AFTER 90 DAYS, SHIPPING OF DEFECTIVE
PARTS, DAMAGE CAUSED BY ACCIDENT, NEGLIGENCE, MISUSE, or FAULTY INSTALLATION BY OTHER THAN SCHAD TRACY. WARRANTY
WILL BE VOID IF NOT PAID IN FULL WITHIN 30 DAYS OF INVOICE.
2. This proposal is made for specially constructed equipment and when accepted is not subjected to cancellation. Company shall not be
responsible for errors in plans, designs, specifications, or drawings furnished by PURCHASER or for defects caused thereby.
3. The Purchaser agrees to secure all necessary governmental permits, and all necessary permits or approval from the building owner
and/or others whose permission is required for the installation of this display. Purchaser assumes all liability with regard to same and
all liability, public and otherwise, for damages caused by the display or by reason of it being on or attached to the premises. Purchaser
agrees to secure all necessary permission for use of all registered trademarks or copyrights used on the display.
4. Any items not shipped or installed on or before 60 days from contract date will be invoiced in full at the designated contract price,
and PURCHASER hereby agrees to pay said invoice within (30) days from invoiced date. It is agreed that storage charges shall accrue
Salesperson: Tom Hansen Buyer____________Seller____________
Page 2 of 4
www.squarecoil.com
38
PROPOSAL
220782-02
Date: 09/13/2022
Expires: 10/13/2022
Drawing Numbers: 220782-02
Project: City of Kenyon Client: City of Kenyon
709 2nd Street 709 2nd Street
Kenyon, MN 55946 Kenyon , MN 55946
Contact: Cora Boelman - CEDA cora.boelman@cedausa.com
at the rate of one percent (1%) per month of the price of the display commencing at the end of said 60 day period. Company, at its
option, may invoice each item called for in the proposal separately upon completion is delayed, or, if for reasons beyond its control
completion is delayed, company may invoice for that portion of the work completed during any given month. Under no condition, will
any item be held 60 days after completion. In the event that size and weight of any item prohibits storage by Company on its own
property, Purchaser must make arrangements for shipments immediately upon completion.
5. Payment for items purchased under the terms of this contract will be made upon receipt of invoices submitted. In the event of
payment is not made as agreed, PURCHASER agrees to pay a service charge on past due amounts from the times they are due, thirty
(30) days from invoice date, at the rate of one and one-half percent (1 1/2%) per month. In the event this contract is placed for
collection or if collected by suit or through any Court, attorney’s fees and/or collection service fees will be added.
6. Company will not be responsible for delays in shipments caused by delays created by supplies or transportation services, by labor
disputes, or due to any other circumstances beyond it’s control.
7. Title to all materials and property covered by this contract shall remain property of Company and shall not be deemed to constitute a
part of the realty to which may be attached until the purchase price is paid in full. Company is given an express security interest in
said material and property both erected and unerected not with standing the manner in which such personal property shall be annexed
or attached to the realty. In the event of default by PURCHASER, including, but not limited to, payment of any amounts due and
payable, Company may at once (and without process of law) take possession of and remove, as and when it sees fit and wherever
found, all materials used or intended for use in this construction of said equipment and any and all property called for in this contract
without being deemed guilty of trespass.
8. NOTICE: Purchaser shall supply to Company as subcontractor, all information required under law in connection with the ownership of
the premises for the purpose of notice, by subcontractor, of lien rights.
9. Purchaser is responsible for any and all additional expenses of Company resulting from labor disputes, acts of God, or construction
scheduling delays.
10. It is agreed that this contract shall be construed according to the laws of the State of Minnesota. Acceptance by Company is
deemed to occur in Minnesota.
11. When this contract is signed by a duly authorized person of each party, all provisions contained herein become integral parts of this
contract, and there is no other agreement or understanding of any nature concerning same unless such agreement or understanding, if
any, is specifically incorporated here by reference.
Salesperson: Tom Hansen Buyer____________Seller____________
Page 3 of 4
www.squarecoil.com
39
PROPOSAL
220782-02
Date: 09/13/2022
Expires: 10/13/2022
Drawing Numbers: 220782-02
Project: City of Kenyon Client: City of Kenyon
709 2nd Street 709 2nd Street
Kenyon, MN 55946 Kenyon , MN 55946
Contact: Cora Boelman - CEDA cora.boelman@cedausa.com
Salesperson: Tom Hansen
Buyer's Acceptance Title Date
Seller's Acceptance Title Date
Page 4 of 4
www.squarecoil.com
40
Date: 05.17.2023 Drawing: 03
Customer: City of Kenyon
Project #: 220782
1/4” Location: Kenyon, MN
Sales Rep: Tom Hansen
Monument Option 1A Cross Section of Designer: Jack Woodhouse
Changeable Panel Drawing Details: Scale: 1/2”= 1’- 0”
A Faux stone/brick over Durarock and steel frame
B Aluminum cap painted to match 3M 7725-293 Atomic Red Routed aluminum
C 3M 7725-10 White vinyl panel
D 1/4” aluminum panel
Composite aluminum panel
E 3M 7725-293 Atomic Red
F 3mm changeable Black composite aluminum panel with vinyl graphics
Threaded insert
Mounting screw
B 1'-3"
2'-0" 1/4”
C D
2"
4'-6"
BOULEVARD OF ROSES
E
7'-0"
Rose Fest Aug. 18-21 F
A B
2"
2'-2" 325 Minnesota Ave. N
P.O. Box 357
Oronoco, MN 55960
Phone: 507-367-2631
Fax: 507-367-2633
10'-0" Lighting provided by client 1610 E. Cliff Rd.
Burnsville, MN 55337
Phone: 952-894-2421
Fax: 952-894-2748
41
Date: 05.17.2023 Drawing: 03
Customer: City of Kenyon
Project #: 220782
Location: Kenyon, MN
Sales Rep: Tom Hansen
Monument Option 1B or 2B Designer: Jack Woodhouse
Drawing Details: Scale: 1/2”= 1’- 0”
Keep star
Add rose
BOULEVARD OF R SES
Rose Fest Aug. 18-21
325 Minnesota Ave. N
P.O. Box 357
Oronoco, MN 55960
Phone: 507-367-2631
Fax: 507-367-2633
1610 E. Cliff Rd.
Burnsville, MN 55337
Phone: 952-894-2421
Fax: 952-894-2748
42
Date: 05.17.2023 Drawing: 03
Customer: City of Kenyon
Project #: 220782
Location: Kenyon, MN
Sales Rep: Tom Hansen
Designer: Jack Woodhouse
Monument Back Side For All Options Drawing Details: Scale: 1/2”= 1’- 0”
A 3M 680-10 Reflective White vinyl
3M 680-72 Reflective Red vinyl
3M 680-77 Reflective Green vinyl
A
Come
Again
325 Minnesota Ave. N
P.O. Box 357
Oronoco, MN 55960
Phone: 507-367-2631
Fax: 507-367-2633
1610 E. Cliff Rd.
Burnsville, MN 55337
Phone: 952-894-2421
Fax: 952-894-2748
43
Date: 05.17.2023 Drawing: 03
Customer: City of Kenyon
Project #: 220782
Location: Kenyon, MN
10'-0" Sales Rep: Tom Hansen
Monument Engineered Footing
Designer: Jack Woodhouse
2'-0" Drawing Details: Scale: 1/2”= 1’- 0”
4'-6"
7'-0" BOULEVARD OF ROSES
4 INCH CHANGEABLE COPY
2" 3'-6" Center of cabinet
2'-2"
4”x 4”x 3/16” Square steel tube
9'-7" 7’-5 1/2” x 2’-0” Concrete
7'-5 1/2"
325 Minnesota Ave. N
P.O. Box 357
Oronoco, MN 55960
Phone: 507-367-2631
Fax: 507-367-2633
2'-0" 1610 E. Cliff Rd.
Burnsville, MN 55337
Phone: 952-894-2421
Fax: 952-894-2748
44
AGENDA ITEM NO. XI.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: October 10, 2023
SUBMITTED BY: Holli Gudknecht, Fire
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Fire Department SCBA Quotes
SUGGESTED ACTION: Assistant Fire Chief Wayne Ehrich will review quotes for new SCBA
(Breathing apparatus), compressor, tanks and related equipment. The
quotes are being presented for discussion at this time. The Fire
Department is currently raising money toward the purchase of the
SCBA Equipment. There is also $41,000 in the proposed 2024
budget for the equipment. This would come from a portion of the
State Public Safety Aid. A copy of the quotes is attached below.
ATTACHMENTS:
DOC100623-003.pdf
45
46
47
AGENDA ITEM NO. XI.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: October 10, 2023
SUBMITTED BY: Holli Gudknecht, Fire
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Kenyon Firemen’s Relief Association Gambling Request
SUGGESTED ACTION: The Fire Relief Association is requesting Council approval to operate
electronic, and paper pull tabs at the Muni. The pull tabs are
currently operated by the Kenyon Snow Drifters Club. The request
letter and further information on the how the Relief Assocation would
propose to operate the charitable gambling funds is attached. They
would have to meet the state requirements for operating and
donations. Representatives from the Fire Department will be
attending the meeting to explain the request further. If the Council
wants to approve the Fire Relief Association operating charitable
gambling the contract with the Snow drifters would have to be
cancelled with 60 day's notice. A new lease with the Fire Relief
Association would have to be signed. The Council may also to table
taking action on the request if more information would in helpful in
making a decision. A work session could be scheduled to review the
request further.
MOTION MAY BE NEEDED
ATTACHMENTS:
Relief Association Charitable Gambling Request.pdf
48
49
50
51
52
53
54
AGENDA ITEM NO. XI.C
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: October 10, 2023
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Engineering
AGENDA SECTION: NEW BUSINESS
SUBJECT:
Pearl Creek Sewer & Gates Ave Utility Improvements
1. Project update
2. Approve Change Order 1
3. Approve Pay Request 1- BCM Construction- $112,717
SUGGESTED ACTION: The City Engineer will provide an update on the Pearl Creek project.
He is also requesting Council approval of Pay Request 1 in the
amount of $112,717.
MOTION NEEDED
The Contractor BCM Construction is requesting Council approval of
Change Order 1 in the amount of $14,800.
The Change Order is being requested due to the contractor finding
and having to remove unanticipated buried debris.
MOTION NEEDED
The pay request, change order and summary are attached below.
ATTACHMENTS:
02.1_Peark Creek Sewer.pdf
02.3_Pearl Cr Sewer_Pay App No. 1.pdf
02.2_Pearl Cr Sewer_Change Order No. 1.pdf
55
Pearl Creek Sewer & Gates Ave Utility Improvements
BCM started work for the new sewer in mid-September. Grading work for the lift station site driveway is approximately
½ done and they have also installed the structures for the new wet well and valve vault. BCM is currently installing the
sanitary main between the new lift station and Pearl Creek.
During the week of 10/9, Ellingson Drainage will be in town to directionally drill in the new forcemain lines between the
new lift station and the discharge point within Mart Street. This work will take 1-2 weeks to complete. In the meantime,
BCM will be on site intermittently to install plumbing within the lift station structures.
Change Order 1
The lift station driveway required that the contractor excavate several hundred yards of soil from the top of the hill near
Cross Street and use that soil as fill near the bottom of the hill. Once digging started, we discovered a large quantity of
concrete rubble within the cut areas. This material takes longer to excavate than regular soil and cannot be used as fill.
Although the presence of concrete rubble is visible in the hillside and was reported by the owners, the full extent of this
fill into the hillside was unexpected and not captured by our soil borings during design.
The contractor has provided pricing to complete the grading work at $22/yard for hauling is disposing of rubble and
$15/yard for trucking in replacement fill soil. At an estimated 400 cubic yards of material, the estimated total cost of this
change is $14,800. The contractor’s pricing is in line with competitive bid pricing for this type of work so it is reasonable
to believe the original bid would have been consistent with this cost if these conditions were known beforehand.
During project financing, additional contingency was set aside for project uncertainties which commonly includes soil
conditions. The attached change order will increase the contract value to allow for payment to BCM for this extra work.
Having said this, we do expect any increase to the overall project budget. No Schedule changes are associated with this
Change Order.
Change Order 1 is recommended to approval.
Pay Application 1
The attached pay application includes work completed on this project through the end of September, as noted above, and
is recommended for approval.
Requested Action:
Approve Change Order 1 to BCM Construction ($14,800.00)
Approve Pay Application 1 to BCM Construction ($112,717.56)
H:\KENYON_CI_MN\_General\Council Meetings\2023\10 - Oct 2023\02.1_Peark Creek Sewer.docx
56
Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.: N/A
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.126462
Contractor: BCM CONSTRUCTION Agency's Project No.: N/A
Project: 2023 PEARL CREEK SANITARY SEWER & GATES AVE UTILITY IMPROVMENTS
Contract: N/A
Application No.: 1 Application Date: 10/10/2023
Application Period: From 9/13/2023 to 9/29/2023
1. Original Contract Price $ 1,241,494.22
2. Net change by Change Orders $ 14,800.00
3. Current Contract Price (Line 1 + Line 2) $ 1,256,294.22
4. Total Work completed and materials stored to date
(Sum of Column G Lump Sum Total and Column J Unit Price Total) $ 118,650.06
5. Retainage
a. 5% X $ 118,650.06 Work Completed $ 5,932.50
b. 5% X $ - Stored Materials $ -
c. Total Retainage (Line 5.a + Line 5.b) $ 5,932.50
6. Amount eligible to date (Line 4 - Line 5.c) $ 112,717.56
7. Less previous payments $ -
8. Amount due this application $ 112,717.56
Contractor's Certification
The undersigned Contractor certifies, to the best of its knowledge, the following:
(1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on
account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for
Payment;
(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for
Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as
are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and
(3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective.
Contractor: BCM CONSTRUCTION
Signature: Date:
Name: AARON MILLER Title: PROJECT MANAGER
Recommended by Engineer Approved by Owner
By: By:
Name: DEREK OLINGER, PE Name: MARK VAHLSING
Title: CITY ENGINEER Title: CITY ADMINISTRATOR
Date: Date:
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 57
Progress Estimate - Unit Price Work Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.: N/A
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.126462
Contractor: BCM CONSTRUCTION Agency's Project No.: N/A
Project: 2023 PEARL CREEK SANITARY SEWER & GATES AVE UTILITY IMPROVMENTS
Contract: N/A
Application No.: 1 Application Period: From 09/13/23 to 09/29/23 Application Date: 10/10/23
A B C D E F F1 F2 G H I J K L
Contract Information Previous Estimate Work Completed Work
Completed and % of
Estimated Value of Work Materials Value of Difference fron Bid
Value of Bid Item Quantity Completed to Date Materials Currently Stored to Date Item Estimate
Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J)
No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($)
Original Contract
1 MOBILIZATION 1.00 LS 55,000.00 55,000.00 - 0.25 13,750.00 13,750.00 25% 41,250.00
2 CLEARING AND GRUBBING 1.00 LS 13,125.00 13,125.00 - 0.50 6,562.50 6,562.50 50% 6,562.50
3 REMOVE RIPRAP (P) 75.00 CY 21.00 1,575.00 - - - - 1,575.00
4 SITE GRADING 1.00 LS 30,000.00 30,000.00 - 0.50 15,000.00 15,000.00 50% 15,000.00
5 GEOGRID TYPE 1 1,130.00 SY 1.75 1,977.50 - - - - 1,977.50
6 AGGREGATE SURFACING CLASS 2 630.00 TON 25.00 15,750.00 - - - - 15,750.00
7 PAVEMENT/CURB/DRIVEWAY PATCHING 1.00 LS 26,500.00 26,500.00 - - - - 26,500.00
8 6" CONCRETE DRIVEWAY (REINFORCED) 160.00 SY 114.00 18,240.00 - - - - 18,240.00
9 BOLLARD 4.00 EA 252.00 1,008.00 - - - - 1,008.00
10 TRAFFIC CONTROL 1.00 LS 4,500.00 4,500.00 - 0.25 1,125.00 1,125.00 25% 3,375.00
11 EROSION & SEDIMENTATION CONTROL 1.00 LS 12,000.00 12,000.00 - 0.72 8,640.00 8,640.00 72% 3,360.00
12 STABILIZE & REESTABLISH TURF 1.00 LS 15,000.00 15,000.00 - - - - 15,000.00
13 EXPLORATORY EXCAVATION 10.00 HOUR 400.00 4,000.00 - - - - 4,000.00
14 CONSTRUCTION ALLOWANCE 35,000.00 UNIT 1.00 35,000.00 - - - - 35,000.00
15 HWY 60 MH & PIPE DISCONNECTIONS 1.00 LS 8,000.00 8,000.00 - - - - 8,000.00
16 REMOVE MANHOLE (SANITARY) 3.00 EACH 1,500.00 4,500.00 - - - - 4,500.00
17 EXCAVATION - ROCK 180.00 CY 84.00 15,120.00 - - - - 15,120.00
18 DEWATERING 1.00 LS 20,000.00 20,000.00 - - - - 20,000.00
19 CONNECT TO EXISTING SANITARY SEWER MAIN 2.00 EACH 875.00 1,750.00 - - - - 1,750.00
20 CONNECT TO EXISTING SANITARY SEWER SERVICE 2.00 EACH 600.00 1,200.00 - - - - 1,200.00
21 6" PVC PIPE DRAIN CLEANOUT 3.00 EACH 400.00 1,200.00 - - - - 1,200.00
22 8" PVC PIPE SEWER (CREEK CROSSING) 157.00 LF 1,400.00 219,800.00 - - - - 219,800.00
23 8" PVC PIPE SEWER 280.00 LF 90.00 25,200.00 - - - - 25,200.00
24 6" PVC SANITARY SERVICE PIPE 304.00 LF 102.00 31,008.00 - - - - 31,008.00
25 4" FORCE MAIN PIPE 1,274.00 LF 37.00 47,138.00 - - - - 47,138.00
26 4" INSULATION 25.00 SY 65.00 1,625.00 - - - - 1,625.00
27 CONST DRAINAGE STRUCTURE DES 4007 (MH A) 1.00 EACH 7,000.00 7,000.00 - - - - 7,000.00
28 CONST DRAINAGE STRUCTURE (MH B - AIR/VAC RELEASE) 1.00 EACH 5,500.00 5,500.00 - - - - 5,500.00
29 CONST DRAINAGE STRUCTURE DES 4007 (MH C) 1.00 EACH 8,200.00 8,200.00 - - - - 8,200.00
30 CONST DRAINAGE STRUCTURE DES 4007 (MH D) 1.00 EACH 8,000.00 8,000.00 - - - - 8,000.00
31 REPLACE & ADJUST CASTING 1.00 EACH 1,350.00 1,350.00 - - - - 1,350.00
32 CONSTRUCT 8" INSIDE DROP (MH C) 1.00 EACH 4,500.00 4,500.00 - - - - 4,500.00
33 CONSTRUCT 8" INSIDE DROP (MH D) 1.00 EACH 4,500.00 4,500.00 - - - - 4,500.00
34 SANITARY SEWER TRACER SYSTEM 1.00 LS 3,000.00 3,000.00 - - - - 3,000.00
35 LIFT STATION & VALVE VAULT 1.00 LS 235,090.22 235,090.22 - 0.25 58,772.56 58,772.56 25% 176,317.66
36 ELECTRICAL (POWER EXTEN, BACKUP GEN, CONTROL, LIGHT, 1.00 LS 200,000.00 200,000.00 - - - - 200,000.00
37 GAS SERVICE ALLOWANCE 8,000.00 UNIT 1.00 8,000.00 - - - - 8,000.00
38 DISCONNECT EXISTING WATER MAIN 1.00 EACH 500.00 500.00 - - - - 500.00
39 CONNECT TO EXISTING WATER MAIN 5.00 EACH 1,000.00 5,000.00 - - - - 5,000.00
40 HYDRANT (9' BURY) 1.00 EACH 6,500.00 6,500.00 - - - - 6,500.00
41 4" GATE VALVE AND BOX 1.00 EACH 2,000.00 2,000.00 - - - - 2,000.00
42 6" GATE VALVE AND BOX 2.00 EACH 2,250.00 4,500.00 - - - - 4,500.00
43 8" GATE VALVE AND BOX 1.00 EACH 3,000.00 3,000.00 - - - - 3,000.00
44 4" WATERMAIN 16.00 LF 100.00 1,600.00 - - - - 1,600.00
45 6" WATERMAIN 20.00 LF 100.00 2,000.00 - - - - 2,000.00
46 8" WATERMAIN 615.00 LF 70.00 43,050.00 - - - - 43,050.00
47 WATERMAIN FITTINGS 654.00 LB 13.25 8,665.50 - - - - 8,665.50
48 WATERMAIN TRACER SYSTEM 1.00 LS 2,500.00 2,500.00 - - - - 2,500.00
49 6" NON-METALLIC CONDUIT 650.00 LF 57.00 37,050.00 - - - - 37,050.00
EJCDC C-620 Contractor's Application for Payment
Unit Price 1 of 2
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 58
Progress Estimate - Unit Price Work Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.: N/A
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.126462
Contractor: BCM CONSTRUCTION Agency's Project No.: N/A
Project: 2023 PEARL CREEK SANITARY SEWER & GATES AVE UTILITY IMPROVMENTS
Contract: N/A
Application No.: 1 Application Period: From 09/13/23 to 09/29/23 Application Date: 10/10/23
A B C D E F F1 F2 G H I J K L
Contract Information Previous Estimate Work Completed Work
Completed and % of
Estimated Value of Work Materials Value of Difference fron Bid
Value of Bid Item Quantity Completed to Date Materials Currently Stored to Date Item Estimate
Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J)
No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($)
50 ELECTRICAL VAULT MANHOLE 1.00 EACH 10,500.00 10,500.00 - - - - 10,500.00
1.01 PAVING MOBILIZATION 1.00 L S 1,800.00 1,800.00 - - - - 1,800.00
1.02 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) (SINGLE 3" 156.00 TON 112.00 17,472.00 - - - - 17,472.00
- - - - - - -
Original Contract Totals $ 1,241,494.22 $ - 8% $ 103,850.06 $ - $ 103,850.06 8% $ 1,137,644.16
Change Orders
CO1-1 HAUL & DISPOSE CONCRETE RUBBLE 400.00 C Y 22.00 8,800.00 - 400.00 8,800.00 8,800.00 100% -
CO1-2 IMPORT FILL (REPLACING RUBBLE REMOVAL) 400.00 C Y 15.00 6,000.00 - 400.00 6,000.00 6,000.00 100% -
- - - -
Change Order Totals $ 14,800.00 100% $ 14,800.00 $ - $ 14,800.00 100% $ -
Original Contract and Change Orders
Project Totals $ 1,256,294.22 9% $ 118,650.06 $ - $ 118,650.06 9% $ 1,137,644.16
EJCDC C-620 Contractor's Application for Payment
Unit Price 2 of 2
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 59
CHANGE ORDER FORM NO.: 1
Owner: City of Kenyon Owner’s Project No.: N/A
Engineer: Bolton & Menk Engineer’s Project No.: 0H1.126462
Contractor: BCM Construction Inc. Contractor’s Project No.: N/A
Project: Pearl Creek Sanitary Sewer & Gates Ave Utility Improvements
Contract Name: N/A
Date Issued: 10/5/2023 Effective Date of Change Order: 10/10/2023
The Contract is modified as follows upon execution of this Change Order:
Description: Unanticipated concrete rubble and debris was found in the excavation for the lift station
driveway. The contract value and Schedule of Unit Prices within 00 52 00 are hereby amended to include the
following additional costs.
Item # Description Estimated Qty Unit Unit Price Amount
CO1-1 Haul & Dispose Conc Rubble 400 CY $22.00 $8,800.00
CO1-2 Import Fill (Replacing Rubble Removals 400 CY $15.00 $6,000.00
Total $14,800.00
Attachments: None
Change in Contract Price Change in Contract Times
Original Contract Price: Original Contract Times:
Substantial Completion: Aug 2, 2024
$ 1,241,494.22 Ready for final payment: Sept 27, 2024
[Increase] [Decrease] from previously approved Change [Increase] [Decrease] from previously approved Change
Orders No. 1 to No. [Number of previous Change Order]: Orders No.1 to No. [Number of previous Change Order]:
Substantial Completion: N/A
$ N/A Ready for final payment: N/A
Contract Price prior to this Change Order: Contract Times prior to this Change Order:
Substantial Completion: Aug 2, 2024
$ 1,241,494.22 Ready for final payment: Sept 27, 2024
Increase this Change Order: [Increase] [Decrease] this Change Order:
Substantial Completion: No Change
$ 14,800.00 Ready for final payment: No Change
Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:
Substantial Completion: Aug 2, 2024
$ 1,256,294.22 Ready for final payment: Sept 27, 2024
Recommended by Engineer Accepted by Contractor
By:
Title: Derek Olinger, City Engineer Aaron Miller, Project Manager
Date:
Authorized by Owner Approved by Funding Agency (if applicable)
By: N/A
Title: Mark Vahlsing, City Administrator N/A
Date: N/A
This document is a MODIFED version of EJCDC® C‑941, Copyright© 2018 by NSPE, ACEC, and ASCE. All rights reserved.
City of Kenyon - 0H1.126462 CHANGE ORDER FORM
April 2023 PAGE 00 63 63-1
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