Kenyon/City Hall/Meetings/February 13, 2024/Packet

Packet text, February 13, 2024

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2.13.24 Council Packet and Agenda packet · 91k chars

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AGENDA
CITY COUNCIL REGULAR SESSION
February 13, 2024
7:00 PM
I. CALL TO ORDER AND ROLL CALL

II. CITIZEN COMMENTS

III. ADOPT AGENDA

III.A Agenda
Summary Report
2-13-24 Agenda Council Meeting.docx

IV. CONSENT AGENDA
**All items listed with asterisks (**) are considered routine and non-controversial by the
Council and will be approved by one motion. There will be not separate discussion of these
items unless a Council member, City staff or citizen so requests, in which case the item will be
removed from the Consent Agenda and considered in its normal sequence on the agenda.

V. APPROVAL OF MINUTES and APPOINTMENTS

V.A Approval of Minutes and Appointments

City Council Meeting Minutes of January 9, 2024

Summary Report
1-9-24 Minutes.doc

VI. PRESENTATIONS/PUBLIC HEARINGS
RECOGNITIONS/PROCLAMATIONS

VI.A School Bus Driver Appreciation Day Proclamation

Summary Report

VII. ENGINEERING

VII.A 2024 Streets Seal Coating
Summary Report
01.1_2024 Street Rejuvenator Project Quotes.pdf
01.2_CAM Sealing Quote.pdf

VII.B Depot Park Plan Discussion

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Summary Report
02.1_Park Board Discussion.pdf

VIII. LEGAL

IX. FINANCIAL

X. OLD BUSINESS

X.A Discuss Status of Payroll Processing service
Summary Report

XI. NEW BUSINESS

XI.A Appoint Election Judges for 2024
Resolution 2024-04: A Resolution of Adoption of Election Judges for 2024

Summary Report
Resolution 2024-05 Appoint Election Judges.docx

XI.B Schedule Spring Clean-Up Day April 13 or 27.
Summary Report

XI.C Purchase Lawn Mower – Wayne Ehrich – Public Works Superintendent

Summary Report
Traxler Toro Mower Quote.pdf
Midwest John Deere Mower Quote.pdf

XI.D Review Quotes for replacement of Council Room Sound System
Summary Report
EPA - Council Chambers Audio quote.pdf
Sim Sound-City of Kenyon Proposal v.1.pdf

XI.E Update Personnel Policy - Grievance Policy
Summary Report
Personnel Policy Grievance Policy 2-24.docx

XI.F Review 2024 Pool Rates
Summary Report
2024 Pool rate e-mail.pdf

XI.G Approve Transfer of Park & Rec 5K Run Remaining Funds of $4,594.59 as of
January 31, 2024 to Park & Rec Depot Park Fund
Summary Report

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XI.H Approve Transfer of Park & Rec Carriage & Cutter Remaining of $2,750.41
Funds as of January 31, 2024 to Park & Rec Depot Park Fund
Summary Report

XI.I Fire Relief Association Request for Approval of Raffle at Fire Hall in 2024.
Summary Report

XI.J Muni Furnace Replacement Quotes

Action Plumbing and Heating $10,245
Mini-Split $10,115

Luikens Mechanical - Furnace and A.C. $13,600
Mini-Split $6995

Staff would recommend Council approval of the Action Plumbing and Heating quote
of $10,245 for the Heating and AC and

Summary Report
Luiken estimate.pdf
Action furnace-ac duct work bid Kenyon Liquor_HVAC.pdf
Action ductless mini-split bid Kenyon Liquor_HVAC.pdf

XI.K Fire Department 2024 Freightliner Chassis Quotes
Summary Report
DOC020924-001.pdf

XII. F.Y.I. - Department Updates

XII.A FYI
Summary Report
FYI 2-13-24.pdf

XIII. COUNCIL AND STAFF GENERAL COMMENTS

XIV. ADJOURNMENT

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AGENDA ITEM NO. III.A

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: February 13, 2024

SUBMITTED BY: Mark Vahlsing, Administration

ITEM TYPE: Agenda

AGENDA SECTION: ADOPT AGENDA

SUBJECT: Agenda

SUGGESTED ACTION: See February 13, 2024 Agenda below. MOTION NEEDED

ATTACHMENTS:
2-13-24 Agenda Council Meeting.docx

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AGENDA
CITY COUNCIL MEETING
February 13, 2024

Recite Pledge of Allegiance

7:00. I. CALL TO ORDER AND ROLL CALL

II. CITIZEN COMMENTS

III. ADOPT AGENDA

IV. CONSENT AGENDA
** All items listed with asterisks (**) are considered routine and non-controversial by the Council and will
be approved by one motion. There will be no separate discussion of these items unless a Council member,
City staff or citizen so requests, in which case the item will be removed from the Consent Agenda and
considered in its normal sequence on the agenda.

V. **APPROVAL OF MINUTES and APPOINTMENTS
A. City Council Meeting Minutes of January 9, 2024

VI. PRESENTATIONS/PUBLIC HEARINGS
RECOGNITIONS/PROCLAMATIONS
A. School Bus Driver Appreciation Day Proclamation

VII. ENGINEERING
A. General Project Update
1. 2024 Streets Seal Coating
2. Depot Park Plan Discussion

VIII. LEGAL

IX. FINANCIAL
**A. January 2024 Treasurer’s Report
**B. Payment of Claims

X. OLD BUSINESS
A. Discuss Status of Payroll Processing Service

XI. NEW BUSINESS
A. Appoint Election Judges for 2024
1. Resolution 2024-04: Adoption of Election Judges for 2024
B. Schedule Spring Clean-Up Day April 13 or 27.
C. Purchase Lawn Mower – Wayne Ehrich – Public Works Superintendent
D. Review Quotes for replacement of Council Room Sound System
E. Update Personnel Policy - Grievance Policy
F. Review 2024 Pool Rates
G. Approve Transfer of Park & Rec 5K Run Remaining Funds of $4,594.59 as of January
31, 2024 to Park & Rec Depot Park Fund
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H. Approve Transfer of Park & Rec Carriage & Cutter Remaining of $2,750.41 Funds as
of January 31, 2024 to Park & Rec Depot Park Fund
I. Fire Relief Association Request for Approval of Gambling Premise Permit for
Kenyon Fire Hall
1. Resolution 2024-06: Approving the Lawful Gambling Premises Permit
Application for the Kenyon Firemen’s Relief Association
J. Muni Furnace Replacement Quotes
K. Fire Department 2024 Freightliner Chassis Quotes

XII. OTHER BUSINESS
A. Schedule of Upcoming Meetings
1. KMU Meeting: Tuesday, February 20th @ 4:00 p.m.
2. City Council Meeting: Tuesday, March 12th @ 7 p.m.
3. Trail Committee – Tuesday February 27, 2024 @ 5:30 pm

XIII. COUNCIL AND STAFF GENERAL COMMENTS

XIV. ADJOURNMENT

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AGENDA ITEM NO. V.A

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: February 13, 2024

SUBMITTED BY: Mark Vahlsing, Administration

ITEM TYPE: Appointments

AGENDA SECTION: APPROVAL OF MINUTES and APPOINTMENTS

SUBJECT: Approval of Minutes and Appointments

City Council Meeting Minutes of January 9, 2024

SUGGESTED ACTION: See minutes attached below.

ATTACHMENTS:
1-9-24 Minutes.doc

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Pursuant to due call and notice thereof, a City Council Meeting was duly held in the City Council chambers
at 7:00 p.m. on the 9th day of January 2024. The meeting was called to order by Mayor Henke.
The following members were present: Mayor Doug Henke, Council Members Kim Helgeson, Lee
Sjolander, Mary Bailey, Molly Ryan
Also, present: City Administrator Mark Vahlsing, Administrative Assistant Holli Gudknecht, Police Chief
Jeff Sjoblom, Engineer Derek Olinger, Finance Clerk Whitney Kyllo, Public Works Director Wayne Ehrich,
City Attorney Scott Riggs, Officer Brian Homeier, Josh Johnson, Jed Johnson, Caleb Langer, Isaiah
Thompson, Logan Meyers, Jeremy Eggert, Diane Barrett, Scott Quamme, Todd Greseth, Zach Bubany, Chris
Giesen, Ron Zeigler, Brett Reese, Jana Viscomi-Reese, Alex Baraniak

The meeting opened with the Pledge of Allegiance.

CITIZEN COMMENT
Goodhue County Commissioner, Todd Greseth, gave an update on what’s happening in the County. The
commissioners have a goal session tomorrow night if we want anything added. An ordinance was passed for
a transfer station in Goodhue County. This is open to anyone who wants to apply.

ADOPT AGENDA
Motion by Bailey second by Ryan to approve the agenda.
Motion carried 5-0-0.

CONSENT AGENDA
Motion by Ryan second by Bailey to approve the Consent Agenda, which includes payment of check
numbers, 75571 through 75675; 4809E through 4835E.
Motion carried 5-0-0.

PRESENTATIONS/PUBLIC HEARINGS/RECOGNITIONS/PROLAMATIONS
Fire Chief Wayne Ehrich introduced the new Fire Department members: Josh Johnson, Jed Johnson, Caleb
Langer, Isaiah Thompson, and Logan Meyers.

Brett Reese – Rebound Partners – Update on Kenyon Senior Living Project
Brett Reese and Jana Viscomi-Reese of Rebound Partners shared their future vision of the former Sunset
Home property. They are looking at having 35-36 new apartments with possible underground parking.
The older, original Sunset Home building may be demolished due to the high cost of renovating it.

ENGINEERING
Pearl Creek Sanitary Sewer Improvements
Engineer Olinger stated that the electrical subcontractor was able to get some of the electrical service
installed along Gates Avenue and Pine Street due to the warmer weather this winter. These costs are
included in pay request #3.
Approve Pay Request #3- BCM Construction- $16,078.75
Motion by Ryan second by Bailey to approve pay request No. 3 to BCM Construction in the amount of
$16,078.75 for work completed through December. Motion carried 5-0-0.

Infrastructure Projects Update
City Engineer Olinger stated that the LRIP application for 6th Street was submitted in December, but we
may not hear back on funding awards until April. Olinger outlined the infrastructure plan for 2025 that
includes parts of CSAH 12, Langford Avenue, and 5th Street and the sanitary sewer lining on Forest,
Pine, and Pearl Creek.

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GIS
Approve GIS Summary
City Engineer Olinger explained how the GIS mapping works and outlined the advantages of using the
services provided by Bolton & Menk versus the County. Public Works Director Ehrich recommended
switching to this system.
Motion by Helgeson seconded by Ryan to approve the proposal from Bolton & Menk for the GIS web
application development. Motion carried 5-0-0.

Approve Increase to General Engineering Rates
City Engineer Olinger requested a $10 per hour general engineering rate increase for 2024.
Motion by Bailey seconded by Helgeson to approve the increase in the general engineering rate.
Motion carried 5-0-0.

2024 Streets Seal Coating
City Engineer Olinger reviewed the proposed street sealing plan for 2024.
Motion by Henke seconded by Ryan to direct the city engineer and staff to solicit quotes for the 2024
street sealing project. Motion carried 5-0-0.

LEGAL
2024 Appointments and Designations
 Library Board – 3 Year Term – Bev Emerson, Cathy Whipple
 Planning Commission – 2 Year Term – Jerry Barrett, Dennis Wickum, John Cambronne
 Historic Preservation Commission (HPC) – 3 Year Term – Kevin Anderson
 Park & Recreation – 3 Year Term – Melissa Bartel, Tedd Pederson, Vacant, Vacant
a. Acting Mayor – Mary Bailey
b. Legal Newspaper – Kenyon Leader
c. Depository – Security State Bank of Kenyon, 4M, Northland Securities
d. City Attorney – Scott Riggs, Kennedy & Graven Chartered
e. Prosecuting Attorney – David Jacobsen, Jacobsen Law Firm
f. City Engineer – Derek Olinger, Bolton & Menk
g. City Auditor – Abdo Eich and Meyers
h. Financial Consultant – George Eilertson- Northland Securities
i. Investments – As Allowed Per Minnesota Statutes
j. Deputy Clerk – Holli Gudknecht
k. Weed Inspector – Doug Henke
l. Audit Committee – Doug Henke, Molly Ryan, Mark Vahlsing
m. Personnel Committee – Doug Henke, Molly Ryan, and Mark Vahlsing
n. Liquor Committee – Doug Henke, Lee Sjolander, Mark Vahlsing
o. Kenyon Fire Relief Association – Doug Henke and Mark Vahlsing

Motion by Henke seconded by Helgeson to approve the 2024 committee appointments and designations.
Motion carried 5-0-0.

Resolution 2024-01: Establishing License Fees and Compensation
Administrator Vahlsing stated that the 2024 fee schedule had a few increases from last year.
Motion by Bailey second by Ryan to approve Resolution 2024-01 with change in the fee for depot rent.
Motion carried 5-0-0.

Annual Refuse Licenses
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Flom Disposal Inc., Waste Management, Veit Container Corp, LRS of Minn (Commercial, Temporary roll
off, dumpster)

Annual Recycling Licenses
Flom Disposal Inc., Goodhue County Public Works, Waste Management (Commercial Recycling).

Annual Sidewalk Obstruction Licenses
Kenyon Ace Hardware, Kenyon VFW Post 141, Mary’s Rustic Rose, Twice Found, D&S Banner, Taco
Express, Angie’s

Annual Dance License
Kenyon VFW Post 141

Annual Mobile Merchant License
Che Che’s Lunchera, Taco Express

Motion by Helgeson second by Bailey to approve the annual refuse, recycling, sidewalk, dance, and mobile
merchant licenses. Motion carried 5-0-0.

Kennedy & Graven 2024 Rates for Legal Services
Attorney Riggs reviewed the rates for legal services for 2024. This increase would raise the hourly base rate
for general civil and prosecution matters from $188.00 to $196.00 an hour.
Motion by Henke seconded by Helgeson to approve the 2024 rates for legal services. Motion carried 5-0-0.

OLD BUSINESS
Muni Roof and Flooring Replacement Quotes
Administrator Vahlsing stated that two quotes were received for commercial flooring in the Muni. He
recommended accepting the quote from Hamernick’s. He is still waiting for a second quote on the roof.
Motion by Bailey seconded by Ryan to accept the quote for flooring in the Muni from Hamernick’s.
Motion carried 5-0-0.

NEW BUSINESS
Resolution 2024-02: A Resolution Authorizing Acceptance of 2023 Donations
Motion by Helgeson second by Bailey to approve Resolution 2024-02 authorizing the acceptance of the
2023 donations of $78,672.57. Motion carried 5-0-0.

CEDA Contract Services
City Administrator Vahlsing stated that the contract with CEDA needs to be renewed. The council members
stated that they would like to receive quarterly reports on CEDA’s projects and services.
Motion by Ryan seconded by Bailey to approve the 2024 CEDA contracted services. Motion carried 5-0-0.

Premises Gambling Permit for Kenyon Snowdrifters
Resolution 2024-03: Approving the Lawful Gambling Premises Permit Application for the Kenyon
Snowdrifters to Conduct Lawful Gambling at the Kenyon VFW Conrad Osthum Post #141 Located at 601 2nd
Street, Kenyon, Mn 55946
Motion by Sjolander seconded by Ryan to adopt Resolution 2024-03. Motion carried 5-0-0.

Set Council Work Session Date to Review Salary Compensation Study
Motion by Ryan seconded by Helgeson to set a council work session for 1:00 pm on Tuesday, January 30
with Bjorklund to review the salary compensation study. Motion carried 5-0-0.
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Resolution 2024-04 Resolution approving Preliminary and Final Plat Sunrise 2nd Addition.
City Engineer Olinger stated that the Planning Commission had held a public hearing on the preliminary and
final plat of Sunrise 2nd addition and recommended approval.
Motion by Bailey seconded by Ryan to adopt Resolution 2024-04. Motion carried 5-0-0.

Request to amend Zoning Ordinance to allow apartments on the rear ½ of the first floor of buildings in the
C-1 district. –Zoning Ordinance Section 515.15 Subd. 3 a) - Stephanie Brezina
Administrator Vahlsing stated that Stephanie Brezina had made a request to the Planning Commission to
allow apartments in the rear half of first floor buildings in the C-1 district. Currently, apartments are only
allowed on the second floor in the C-1 district. The Planning Commission recommended the change. The
council discussed the pros and cons and options to allowing apartments in the rear half of the first floor. This
was tabled until February.

Update Administrative Policy 23 – Fund Balance Policy
Finance Director Kyllo stated that Policy #23 Fund Balance was vague and incomplete. She proposed an
updated policy that was approved by our auditors.
Motion by Ryan seconded by Bailey to approve the updated Administrative Policy #23.
Motion carried 5-0-0.

Schedule of Upcoming Meetings
KMU Meeting: Tuesday, January 16th @ 4:00 p.m.
EDA Annual Meeting: Tuesday, January 30th @ 9 a.m. at Foldcraft
City Council Meeting: Tuesday, February 13th @ 7 p.m.

COUNCIL AND STAFF GENERAL COMMENTS
Council Member Sjolander thanked the Fire Department members for all they do.

Council Members Bailey welcomed the new Firefighters and thanked Whitney Kyllo for all her work.

Motion by Helgeson second by Bailey to adjourn the meeting at 8:53 p.m.
Motion carried 5-0-0.

Holli Gudknecht, Administrative Assistant Douglas Henke, Mayor

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AGENDA ITEM NO. VI.A

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: February 13, 2024

SUBMITTED BY: Mark Vahlsing, Administration

ITEM TYPE: Miscellaneous

AGENDA SECTION: PRESENTATIONS/PUBLIC HEARINGS
RECOGNITIONS/PROCLAMATIONS

SUBJECT: School Bus Driver Appreciation Day Proclamation

SUGGESTED ACTION: Proclamation to honor school bus drivers.

ATTACHMENTS:

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AGENDA ITEM NO.
VII.A

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: February 13, 2024

SUBMITTED BY: Mark Vahlsing, Engineering

ITEM TYPE: Engineering

AGENDA SECTION: ENGINEERING

SUBJECT: 2024 Streets Seal Coating

SUGGESTED ACTION: The City Engineer will review quotes for seal coating. See memo
attached below. MOTION NEEDED

ATTACHMENTS:
01.1_2024 Street Rejuvenator Project Quotes.pdf
01.2_CAM Sealing Quote.pdf

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2024 Asphalt Rejuvenator Project

We received a quote for this year’s street sealing project, as summarized below:

Contractor Quoted Amount
Corrective Asphalt Materials, LLC (South Roxanna, IL) $16,188.30

Engineer’s Estimate $20,300.00

The sealant material specified for the project is proprietary, so the lack of other quotes is no surprise. An excerpt from the
actual quote is included in the packet. Kenyon is currently on the schedule for this work to be completed during June or
July. CAM performed sealing in Kenyon last year and the project went very smooth.

As a reminder, preventative street maintenance was budgeted at ~$45,000 this year. Public works will still be using
around $5-6K additional for spray patching this summer; however, the underrun is planned for use on a larger chip-sealing
project in 2025.

We recommend approval of the attached quote. Please be advised that this is a unit price-based contract and final costs
will vary slightly from the quoted total.

Requested Action:
 Motion approving CAM’s quote for the 2024 Street Rejuvenator Project

H:\KENYON_CI_MN\_General\Council Meetings\2024\02 Feb 24\01.1_2024 Street Rejuvenator Project Quotes.docx

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Corrective Asphalt Materials, LLC
Proposal

Proposal Excerpt for Council Packet
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August 14, 2024
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AGENDA ITEM NO.
VII.B

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: February 13, 2024

SUBMITTED BY: Mark Vahlsing, Engineering

ITEM TYPE: Engineering

AGENDA SECTION: ENGINEERING

SUBJECT: Depot Park Plan Discussion

SUGGESTED ACTION: The City Engineer met with the Park Board on Tuesday February 6 to
review the Depot Park Plan. He would like to discuss the schedule
and the next steps from an engineering perspective. See attached
memo below.

ATTACHMENTS:
02.1_Park Board Discussion.pdf

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Parks Board Discussion – Depot Park
As many of you may have seen, a group from Minnesota State Univ - Mankato prepared a redevelopment plan for Depot
Park. The group did a nice job of collecting initial feedback from the community on desired improvements. They also
provided a potential 5- year plan for implementing various improvements to the park. Among others, these improvements
may include a walking trail, paved sports court, and ADA improvements to existing facilities.

There will obviously be a cost to these improvements and the priority of these projects is still broad. Over the next year,
the park board will continue considerations of where their priorities are. In order to facilitate this discussion, we will work
with Public Works over the coming summer to conduct some additional high-level assessments of needs within Depot
Park and refine cost estimates for potential improvements.

Once the park board has developed a specific project to move forward with, we can create a funding plan which would
likely consist of local fundraisers, grants (if available), and city funds. At this point, there is no formal request for funding
or a specific project in mind; but, there are a lot of ideas. The priority of these opportunities will ultimately need to be
weighed against other efforts and community support.

On a related note, the Trail Committee has been formed and the first meeting is scheduled for the evening of Tuesday, Feb
27th.

Requested Actions:
 None – Information Only

H:\KENYON_CI_MN\_General\Council Meetings\2024\02 Feb 24\02.1_Park Board Discussion.docx

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AGENDA ITEM NO. X.A

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: February 13, 2024

SUBMITTED BY: Mark Vahlsing, Administration

ITEM TYPE: Old Business

AGENDA SECTION: OLD BUSINESS

SUBJECT: Discuss Status of Payroll Processing service

SUGGESTED ACTION: Finance Director Kyllo will provide an update on the payroll
processing with Paycom. There continues to be issues with the
service provided by Paycom. This has included errors in charges,
processing, and staff turnover. There may be a need to change
service providers.
MOTION MAY BE NEEEDED

ATTACHMENTS:

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AGENDA ITEM NO. XI.A

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: February 13, 2024

SUBMITTED BY: Mark Vahlsing, Administration

ITEM TYPE: New Business

AGENDA SECTION: NEW BUSINESS

SUBJECT: Appoint Election Judges for 2024
Resolution 2024-04: A Resolution of Adoption of Election Judges
for 2024

SUGGESTED ACTION: Appointment of election judges for the 2024 Presidential and Regular
primaries and the General Election. See attached resolution below.
MOTION NEEDED.

ATTACHMENTS:
Resolution 2024-05 Appoint Election Judges.docx

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RESOLUTION NO. 2024-05
CITY OF KENYON
COUNTY OF GOODHUE
STATE OF MINNESOTA

A RESOLUTION OF ADOPTION OF ELECTION JUDGES FOR 2024

WHEREAS, The City Council of the City of Kenyon is required by MS 204B.21, Sec. 2, to
officially approve the appointment of election judges; and

WHEREAS, the Kenyon City Council hereby adopts the judges listed on Exhibit A, hereto
attached, as the official judges for the March 5, 2024 Presidential Nomination Primary, with the
understanding that amendments may be necessary to the appointments in order to fill vacancies
and meet party splits.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Kenyon that the
names listed on Exhibit A, hereto attached, are the official Election Judges for the City of
Kenyon.

Adopted by the Kenyon City Council this the 13th day of February 2024.

______________________________
Douglas Henke, Mayor
ATTEST:

____________________________________
Mark R. Vahlsing, City Administrator

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Attachment A

Mark Vahlsing
Holli Gudknecht
Coralee Monroe
Margaret Scott
Beverly Jacobsen
Dawn Brossard
Brandi Kyllo

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AGENDA ITEM NO. XI.B

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: February 13, 2024

SUBMITTED BY: Mark Vahlsing, Administration

ITEM TYPE: New Business

AGENDA SECTION: NEW BUSINESS

SUBJECT: Schedule Spring Clean-Up Day April 13 or 27.

SUGGESTED ACTION: Set date for 2024 Spring Clean-up Day. Possible dates are Saturday
April 13 or Saturday April 26. Flom has indicated that they
participate in the clean-up day again this year. MOTION NEEDED

ATTACHMENTS:

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AGENDA ITEM NO. XI.C

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: February 13, 2024

SUBMITTED BY: Mark Vahlsing, Public Works

ITEM TYPE: New Business

AGENDA SECTION: NEW BUSINESS

SUBJECT: Purchase Lawn Mower – Wayne Ehrich – Public Works
Superintendent

SUGGESTED ACTION: The public works department is requesting approval to replace the
72" cub cadet mover with a 60".
Two quotes are attached based on State bid.
- Traxler Power 60" Toro 4000 Series 60" $10,959.00
Less Trade in $8500
Net price: $2459

- Midwest Machinery John Deere Z930M Ztrak $12,500
Less Trade in $8000
Net Price: $4500

Wayne Ehrich would recommend going with the quote from Traxler
Power. The mower purchase was included in the 2024 budget.
See quotes attached below. MOTION NEEDED

ATTACHMENTS:
Traxler Toro Mower Quote.pdf
Midwest John Deere Mower Quote.pdf

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AGENDA ITEM NO. XI.D

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: February 13, 2024

SUBMITTED BY: Mark Vahlsing, Administration

ITEM TYPE: New Business

AGENDA SECTION: NEW BUSINESS

SUBJECT: Review Quotes for replacement of Council Room Sound System

SUGGESTED ACTION: The City has now obtained two quotes to replace the sound system in
the Council room. These quotes are higher than what we originally
had anticipated but improvements are needed to the audio system.
Both Quotes would use the existing mics. Both companies checked
the mics and felt they were still functionable. These could be
replaced at a later date.

Sim Sound - $17,026.29 *
EPA Audio Visual -$23,246.00

*Quote includes deducts for not including Alternates C.E and F. and
1.5% signing discount

Staff would recommend the Sim Sound Quote. See attached quotes
below. MOTION MAY BE NEEDED.

ATTACHMENTS:
EPA - Council Chambers Audio quote.pdf
Sim Sound-City of Kenyon Proposal v.1.pdf

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PROJECT PROPOSAL
DATE: February 1, 2024
SUBJECT: City of Kenyon, Council Chambers - Audio System rev2

City of Kenyon
709 2nd Street
Kenyon, MN 55946

PROJECT ADDRESS: PREPARED BY:

City of Kenyon EPA Audio Visual, Inc.
Mark Vahlsing 7910 Highway 55
709 2nd Street Rockford, MN 55373
Kenyon, MN 55946 763-477-6931

Account Manager: Ken Kunkel
Systems Engineer: Joey Theis

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SCOPE OF WORK

SUBJECT: City of Kenyon, Council Chambers - Audio System rev2
City of Kenyon - Mark - Council Chambers Audio - 020124 rev2

Based on the information given and site visit, we have prepared this proposal to install the audio
visual system at City of Kenyon. This proposal includes the scope of work, system costs, standard
warranty, scheduling, and implementation.

EPA Audio Visual, Inc. is a premier communication technology integration firm. We specialize in design
and design/build A/V solutions as well as A/V technology upgrade solutions for integrated multimedia
presentation systems, audio systems, distributed media, video conferencing, and portable systems.

*Initial Project Proposal: 08/24/22*
Rev2, 02/01/20024: Overall update

Scope of Work
Council Chambers Audio:

During the proposed installation EPA Audio Visual, Inc. will be updating the audio system.

Video:
• The current video camera/recording/streaming system will remain intact.

Audio:
• An audio DSP will be installed to route, balance, and equalize audio within the space.
• The audio DSP will also accommodate conferencing, recording, and streaming.
• The current speakers in the space will be re-used.
• ***Permeance of the existing speakers is not guaranteed and the existing speakers and speaker cabling may need to
be replaced in the future. A separate quote for this can be provided upon request.***
• A rack-mounted amplifier will power the speakers within the space.
• Local speech reinforcement is a part of this system.

Control:
• The current 10" tabletop touch panel will be located at the dais.
• Functions will be updated to include power on/off, camera PTZ control, conferencing control,
microphone control, and volume control.
• The control system will not be on the customer's building network.

Equipment Rack:
• The current wall rack and lower wood rack will be replaced by a used 40 space floor rack.
• The rack will be located in the adjacent communications closet.

Notes:
• Construction and electrical requirements necessary to complete this project are not included in the
proposal. A general and electrical contractor may have to be contracted by the owner.
• Customer will need to provide a duplex receptacle at the rack location if needed.
• Customer will need to provide network connections if needed.
• Customer will need to provide cable pathway for rack/ceiling/dais locations if needed.
• EPA is not responsible for the functionality of existing equipment or faulty infrastructure
incorporated into the newly installed system.
• Relocation of network components will be the responsibility of the owner of the space.
• We recommend ventilation of the com closet.

System Implementation
EPA provides a turnkey audio visual system, including equipment, materials, testing, training and warranty.
Installation includes engineering, labor, and hardware for display, audio, video, control systems,
equipment rack, equipment mounting, plates, panels, connectors and cables. The following items are
dependent on project requirements:
Application Engineering:
• Meet with the client’s representatives to answer questions during proposal and project reviews.
• Develop and review equipment lists and scope of work to ensure functionality of proposed system.
• Advise conduit and electrical requirements when applicable.
• Review architectural, electrical, and millwork drawings.
• Recommend or review acoustical changes or requirements.
• Provide speaker placement for proper coverage.
Project Management:
• Meetings with client’s technical/contract representatives to answer questions and/or resolve issues.
• Coordinate installation process, system implementation, monitoring, and submittal review with client
and their contractors.
• Stage equipment and materials at our location.
• Submit owner’s manuals and equipment documentation upon request.
• Supervise end user training on systems.
Installation Labor:
• Terminate and label AV system cable that is part of our project.
• Mount/rack AV equipment as specified in the scope of work.
• Adjusting and balancing audio gain settings, equalization, and DSP configuration.
• Assure that the system meets design criteria and functions per the scope of work.
• Site clean-up, disposal of packaging, etc. This does not include existing equipment recycling.
• Pricing is based upon standard business hours of 8:00 a.m. until 4:30 p.m. CST Monday through Friday.
Second and third shifts may require additional labor unless a prior agreement has been made.
• Proposed labor assumes all rooms and impacted spaces will be available during the entirety of the
project to allow for consecutive scheduling.
Exclusions:
• All conduit, high voltage wiring, breakers, relays, boxes, receptacles, etc.
• Building, site construction, or demolition.
• Concrete cutting, core drilling etc.
• Sheet rock replacement or repair necessary for implementation of AV system.
• Ceiling tile or grid work removal or replacement.
• All millwork (moldings, trim, etc.).
• Permits, bid bonds, performance/payment bonds, etc. (unless specified in contract).
• Painting or refinishing necessary for implementation of AV system.

System Costs
The system costs include the provision of equipment, hardware, cable, connectors, etc., as well as all
engineering, project management, and field installation labor necessary to provide a complete operational
system as described above.

Video Equipment:

Qty Brand Model and Description $Each $Extended

1 Tightrope CBL-VIOLITE-600, Configurable 2 Channel Video Server, Built-in CG Existing Existing
1 Tightrope CBL-CGPlayer-LIC Cable Cast Player License Existing Existing
1 Tightrope CBL-Live-350, Single Channel Live Streaming Server Existing Existing
1 Tightrope CBL-Reflect-Live, Annual Cloud-Based Reflection Service Existing Existing
1 Tightrope CBL-VIOLITE-600, Configurable 2 Channel Video Server, Built-in CG Existing Existing
1 Tightrope CBL-CGPlayer-LIC Cable Cast Player License Existing Existing
1 Tightrope CBL-Live-350, Single Channel Live Streaming Server Existing Existing
1 Tightrope CBL-Reflect-Live, Annual Cloud-Based Reflection Service Existing Existing

Video Capture/Streaming:

Qty Brand Model and Description $Each $Extended

1 Vaddio 999-99600-200W, RoboSHOT™ 12E HDBT One LINK Bridge System (White) Existing Existing
1 Vaddio 998-6000-004, Single Half Rack Mounting Kit for One LINK Devices Existing Existing
1 Roland VC-1-SC, Up/Down/Cross Converter Existing Existing
1 Vaddio 999-1005-032, USB 3.1 over Cat 6a/7 Extender Kit Existing Existing

Audio Equipment:

Qty Brand Model and Description $Each $Extended

12 Shure MX412D/C, 12” Desktop Base Gooseneck Microphone w/ LED Existing Existing
1 Williams Sound Hearing Impaired System Existing Existing
1 Shure SCM-810 Audio Mixer Remove Remove
1 RDL Audio Distribution Amplifier Remove Remove
1 Crown Com Tech 210 Audio Amplifier Remove Remove
1 Sound Sphere Surface Mount Ceiling Speaker Existing Existing
1 Shure DFX-11 DSP Remove Remove
1 Biamp TesiraFORTÉ AVB CI, DSP: 12(AEC) in x 8 out 2,729.00 2,729.00
1 Biamp Tesira EX-AEC, 4-Channel AEC mic/line Input Expander PoE+ 1,331.00 1,331.00
1 Biamp TesiraCONNECT TC-5, 5-port AVB Expansion Device 900.00 900.00
2 Liberty PC6B003BK, 3' Cat 6 UTP Patch Cable 4.00 8.00
1 Crestron AMP-X300, 4-Channel Modular Amp 300W 4/8Ω or 70V 563.00 563.00
1 Shure QLXD4, Wireless Mic Reciever 707.00 707.00
1 Shure ULXD8, Wireless Base Transmitter (Requires Gooseneck) 503.00 503.00
1 Shure MX415LP/C, 15” Gooseneck Microphone w/ Shock & Flange 230.00 230.00
2 Shure UA505, Antenna Mounting Bracket Kit (ea) 38.00 76.00

Media Control System:

Qty Brand Model and Description $Each $Extended

1 Crestron TSW-1060-B-S, 10” Touch Screen (Black) Existing Existing
1 Crestron TSW-1060-TTK-B-S, Tabletop Kit for TSW-1060 (Black) Existing Existing
1 Crestron RMC3, 3-Series® Room Media Controller Existing Existing
1 Luxul AMS-1208P, 12-Port/8 PoE+ (130W) Gigabit Managed Switch Existing Existing
1 Crestron CEN-IO-COM-102, Wired Ethernet Module w/ 2 COM Ports 262.00 262.00

Equipment Rack:

Qty Brand Model and Description $Each $Extended

Audio Rack
1 Middle Atlantic DWR-12-18, 12RU DWR Series Sectional Wall Mount Rack 18" D Remove Remove
1 Middle Atlantic PD-915SC-NS, 8 Outlet Vertical Power Strip 18” Remove Remove
1 JuiceGoose JB11-15A-EPA1, Rack Mount Power Strip Transfer Transfer
6 Middle Atlantic VT1, 1 Space Vented Blank Panel 18.00 108.00
2 Middle Atlantic TW12, Velcro® Cable Strap (Qty: 12) 18.00 36.00
8 Middle Atlantic IEC-18, IEC Power Cord, 18” (Single) 11.00 88.00

Video Rack
1 Middle Atlantic BRK16, 16 Space Laminate Equipment Rack Remove Remove
1 JuiceGoose JB11-15A-EPA1, Rack Mount Power Strip Transfer Transfer
2 Middle Atlantic UFA-8-F1, 1RU 8"D Rack Shelf w/ 1RU Faceplate Transfer Transfer
1 Middle Atlantic UFA-8-F1, 1RU 8"D Rack Shelf w/ 1RU Faceplate Transfer Transfer
1 Middle Atlantic ERK40X25, 40RU ERK Series Rack 25”D (USED) 300.00 300.00
1 Middle Atlantic CBS-ERK-25, ERK Series Caster Base 25”D (USED) 227.00 227.00
1 Middle Atlantic PD-2415SC-NS, 24 Outlet Vertical Power Strip 175.00 175.00
6 Middle Atlantic VT1, 1 Space Vented Blank Panel 18.00 108.00
6 Middle Atlantic TW12, Velcro® Cable Strap (Qty: 12) 18.00 108.00
12 Middle Atlantic IEC-18, IEC Power Cord, 18” (Single) 11.00 132.00

Summary $Totals

Equipment Total: 8,591.00
Installation Materials: 750.00
Installation Labor/Project Management: 9,210.00
Custom Programming: 2,860.00
Design/Engineering: 1,400.00
Shipping: 435.00

Project Total: 23,246.00

• Sales Tax not included, if applicable.
• This proposal is valid for 30 days. Thereafter it is subject to change.
• Proposed labor assumes all rooms and impacted spaces will be available during the entirety of
the project to allow for consecutive scheduling. Change Orders will be executed if a project PO is
already issued and changes to the schedule occur.

Payment Schedule
All payments are due Net-30 days from date of delivery on equipment with an active account. All others
will be required to pay fifty percent (50%) upon order and the balance at completion of the project. If
there is a delay in scheduling due to room availability, electrical, construction, etc., equipment will be
billed at that time. Should delays occur with specific products from our vendors preventing the completion
of a project, delivery and partial billing of any received equipment and/or labor shall occur or could be
subject to manufacturer price increase. Payment(s) can be made in the form of EFT’s, Check or Credit
Card. If a Credit Card is used, it must be presented at the time of order and will be subject to a 3%
processing fee. Credit Cards may not be used after a project has been invoiced on Net terms.

Remit and Order Address: (All payments must be mailed to address below)
EPA Audio Visual, Inc.
7910 State Hwy 55
Rockford, MN 55373

All Purchase Orders should be submitted to: Orders@epaaudio.com | (763) 477-4395 Fax

Standard Warranty
• EPA warrants the audio visual system furnished to be free from defects in workmanship (i.e. cables,
connections, structures) failure for a period of one (1) year from the date of acceptance or first
beneficial use, whichever occurs first. Warranty service for such defects will be handled in a reasonable
and timely manner from the time of notification to EPA by the owner or their agent.
• Warranty applies only to equipment sold on contract through EPA Audio Visual, Inc. and does not
include existing or owner-furnished equipment.
• EPA will provide a 24-hour support phone number. It will be determined at the time of the call if a
service technician will be required to make a service call. If a service call is needed, a service technician
will be sent to the owner’s location within a reasonable amount of time.
• Warranty period on equipment shall start on the day of installation of equipment.
• Manufacturer’s equipment warranties are of varying lengths (usually 90 days to 3 years).
• EPA will warrant equipment for the term established by the manufacturer.
• Warranty does not apply to any product that has been subject to misuse, neglect, accident, changes in
external or internal settings, reconfiguration of the wiring, or operational error.
• Owner changes to network, computers, peripherals, voice/video servers, or infrastructure requiring the
reconfiguration of the audio visual equipment after system deployment is not covered under the
standard warranty.

Implementation Team
Ken Kunkel, (763) 477-6931 will serve as your Account Manager and will provide primary coordination of
systems and equipment recommendations and pricing for the project.

Joey Theis, (763) 477-6931 will serve as Project Engineer and will oversee the various disciplines within the
EPA team.

Other members of the EPA technical and administrative staff will be utilized as required for the project.

Summary
We are confident that our participation in your project will contribute to its success. We appreciate the
opportunity to submit this proposal package and look forward to your authorization to proceed.

Sincerely,

Ken Kunkel
Regional Sales Manager
EPA Audio Visual, Inc.

Customer or Authorized Representative:
Your signature below acknowledges you have read and agree to the stated proposed information and
authorize EPA Audio Visual, Inc. to proceed with the project.

_________________________________ ____________________________________
Signature Print Name

Project Total: $23,246.00
• Sales Tax not included, if applicable.
• This proposal is valid for 30 days. Thereafter it is subject to change.
City of Kenyon - Mark - Council Chambers Audio - 020124 rev2

Copyright Notice: EPA hereby authorizes duplication of this material to the extent necessary in connection
with the implementation and use of the system. However, any other duplication of this material in any
form or format including, but not limited to, use for purpose of re-bidding the work with a competitor of
EPA cannot be made without the advanced written permission of EPA.

• This proposal including its system design, function, and programming are solely owned by EPA.
• Copyright pertains to equipment list, design, function, drawings, graphics, overlays, programming,
layouts etc. related to this proposal.
• Duplication includes photocopies, facsimiles, electronic transfer, etc.
• If extra copies of the document or drawings are necessary, a written request can be made to EPA Audio
Visual, Inc.

Copyright 2024, EPA Audio Visual, Inc.
All Rights Reserved 8
45
Sim Sound & Video Inc MN License # TS00927
1732 West 5th st. 507.453.0549
Winona, MN 55987 Fax: 507-453-0550

City of Kenyon Conference
Room System Proposal

prepared for

City of Kenyon
Kenyon, MN

Ian Sim
Systems Designer
Sim Sound & Video, Inc.

January 10th, 2024

46
Sim Sound & Video Inc MN License # TS00927
1732 West 5th st. 507.453.0549
Winona, MN 55987 Fax: 507-453-0550

INTRODUCTION
It is the intent of this document to provide a descriptive reference for the installation of an audio and video system City of Kenyon.
It is also intended that this document specify the minimum standards required for the installation work, component specification
and overall system performance.

Note: The system design described by these specifications and the corresponding drawings remain the property of Sim Sound & Video, Inc. This
system design is proprietary information written expressly for the Owner. Neither the design itself, nor any duplication of the drawings or
specifications, or any portion thereof, may be utilized or distributed by anyone without the express written permission of Sim Sound & Video, Inc.

47
Sim Sound & Video Inc MN License # TS00927
1732 West 5th st. 507.453.0549
Winona, MN 55987 Fax: 507-453-0550

1. Contractor General Responsibilities
1.1. The Contractor understands that this system will be in a public space. Equipment, cable, hardware and accessories will be selected with full consideration of
enhancing the facility’s performance while remaining as aesthetically pleasing as possible to customers and patrons.
1.2. The system installation will be completed with the minimum of interruption to normal functions.
1.3. The Contractor will generate all drawings and information necessary for the complete installation and wiring of the system and will complete the installation and
wiring accordingly.
1.4. A Project Engineer will be assigned to the installation, which will oversee and give final approval. The Project Engineer will also verify that relevant areas are left
clean and satisfactorily operating. In addition, the Project Engineer, or a technician designated by him, will provide on-site familiarization with the system and
training in the operation and maintenance of the system for appropriate personnel at the completion of the installation.
1.5. Upon completion of the installation, the Contractor will provide all necessary documents related to the project. The documents will include Owner’s Manuals, As-
built drawings of the block diagram indicating interconnection of all equipment and the equalizer settings and any documents unique to your installation.

2. Owner Responsibilities
2.1. The owner is required to provide AC power. If current AC power is not adequate, the owners will provide any needed additional circuits.
2.2. The owner is responsible for patching and/or painting surfaces in areas of removed equipment, unless otherwise specified with Sim Sound and Video Inc.
2.3. Owner is responsible for disposal of any old or removed hardware unless previously discussed or noted in System Scope. Sim Sound & Video can dispose of
equipment for a fee determined by the amount and type of equipment.
2.4. Space should be fully available to Sim Sound Installation team unless okayed by Sim Sound office prior to scheduling installation. If installation is delayed or
paused because of activities in the space a penalty may be incurred and added to original contract. Any penalty incurred would be charged as additional “Labor
Hours” and charged as such.

3. Installation Practices
3.1. Installation will include all new Equipment, Materials, Labor and Miscellaneous Costs and Options you select as set forth in this document, along with any of your
existing equipment or wiring that we have mutually agreed to reuse. Equipment will be new unless specified in contract as signed by customer and contractor.
3.2. The Installation will include delivery; unloading; setting in place; fastening to walls, floors, ceilings, counters, or other required structures; interconnection wiring of
the system components, equipment alignment and adjustment.
3.3. All equipment cabling shall be neatly strapped and adequately supported. Exposed cabling shall be installed in such a manner that it will be barely visible from the
seating areas.
3.4. Sound system optimization and acoustic measurements will be performed using FFT-based real-time spectrum analyzer enhanced by real-time Transfer Function
capability. System tuning will be adjusted according to state-of-the-art practices in order to ensure smooth system/house frequency response, minimum noise
and distortion, and maximum total system gain.
3.5. All flown components will be mounted with a safety factor of Times 5.
3.6. If for any reason there would be any deviations to this specification during installation, the Project Manager will notify the owner or their representative for approval
of said deviations.
3.7. Customer satisfaction is guaranteed. If any incidental equipment, parts or miscellaneous wiring or hardware is omitted from the proposal, or the system does not
perform as shown on the provided drawings, those items will be furnished at no additional expense. This does not include wireless microphone systems
experiencing frequency conflicts, reused equipment, Owner supplied equipment or items that were listed as options and not chosen.

4. Proposal
4.1. Proposal is guaranteed for a period of 60 days. It may be extended upon Contractor approval.
4.2. Proposal does not include any applicable tax.
4.3. The Contractor will substantially complete the system within 90 days of the Proposal Acceptance unless otherwise noted.
NOTE: Due to Supply Chain issues and supply shortages, system will be installed as soon as equipment becomes available. Partial installation may
be done depending on arrival of equipment and functionality of partial systems.
4.4. One-half of the proposal amounts will be paid in full upon acceptance. The balance of the proposal, including any options, will be paid in full upon completion of the
installation. A finance charge will be issued on late payments.
4.5. Contracts signed by Customer are fully binding and while customer may choose to cancel at any time, any deposit received by Sim Sound and Video is subject to
forfeit after 30 days from receipt of said deposit. Any custom ordered materials may not be cancelled once ordered and are non-refundable once ordered. If
customer were to cancel the contract after said materials were ordered, they would be given to customer upon their arrival as their property.
4.6. An authorized representative will be available at the completion of the installation to give final approval of the system.
4.7. All new equipment, hardware and labor listed in the proposal are warranted for one full year after the installation. In addition, there are also manufacturer’s
warranties on the equipment that vary from one to five years.
4.8. A Priority Service Plan is included with this proposal for one calendar year from date of completion. This plan covers:

• Free on-site priority service calls (unless necessitated because system was used in a way that deviates from the project scope)
• Free Phone consultation
• Free, adequate, loaner equipment
• An annual on-site preventative maintenance visit to check that each purchased system is functioning properly.
• Up to three extra trainings (in addition to original training session)
• Equipment Replacement of any malfunctioning equipment purchased from Sim Sound (unless necessitated because system was used in a way that
deviates from the project scope)

48
Sim Sound & Video Inc MN License # TS00927
1732 West 5th st. 507.453.0549
Winona, MN 55987 Fax: 507-453-0550

City of Kenyon
Kenyon, MN

A. Sound System Proposal - with HDMI Extender to Projector, New Hearing Assist System, and Ceiling Council Mic
Qty Mfg. Part No. Description
4 QSC AC-S6T-BK 6.5" Two-way surface speaker, 70/100V transformer with 8Ω bypass, 130°
conical coverage, includes Yoke Mount.
1 LEA CONNECT 84 4ch Power Amplifier with DSP 2Ω40w/4Ω80w/8Ω80w/70v80w/100v80w
1 Biamp TesiraFORTÉ AVB VT Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels
configurable USB audio, 128 x 128 channels of AVB, AEC technology (all 12
inputs), 2 channel VoIP, and standard FXO telephone interface
1 Biamp Parlé TCM-X White Low profile Beamtracking ceiling microphone,

1 Biamp Apprimo TEC-X 1000 Touch-enabled control pad with knob, available in black
1 Biamp TEC-X-TM Tabletop Stand for Apprimo TEC-X 1000
1 Netgear GMS4212P 12/8 Port POE+ Switch with 2 SFT Ports - 125W
1 Shure SLXD24/B87A-xx Wireless System with Beta®87A Handheld Transmitter
1 RDL DW-J2 Line Input Assembly - RCA jacks, Terminal block
1 RDL DC-2W Double Desktop or Wall Mounted Chassis
1 WilliamsAV FM 557 PRO FM Plus Large-area Dual FM and Wi-Fi assistive listening system with 4 FM
R37 receivers. Features coaxial cable and rack panel kit for professional
installation. System includes: (1) FM T55 transmitter, (4) PPA R37N
receivers, (4) EAR 022 surround earphones, (2) NKL 001 neckloops, (2) BAT
KT6 two-bay chargers and rechargeable batteries, (1) ANT 005 remote
coaxial antenna, (1) IDP 008 ADA wall plaque, (1) RPK 005 rack panel kit.
1 AVPro Edge AC-CXWP-USBC-T AC-CXWP-USBC-T USB-C & HDMI Single Gang, Decora Style Wall Plate
1 AVPro Edge AC-EX70-444-RNE-P HDBaseT (CAT6) RECEIVER ONLY. ICT 18G, 70m 4K (100m HD) Slim
Extender with I-Pass
1 Cables2Go CG56783 6' HDMI Cable
1 Cables2Go CG56782 3' HDMI cable

Misc. Labor Hours
Misc. Wire, Cables, Installation Hardware
Misc. System Tuning
Misc. Service Plan
Misc. Shipping

Total for Section A. $23,385.71

49
Sim Sound & Video Inc MN License # TS00927
1732 West 5th st. 507.453.0549
Winona, MN 55987 Fax: 507-453-0550

B. Alternate: Integrating Audio System with Crestron Control System
Qty Mfg. Part No. Description
-1 Biamp Apprimo TEC-X 1000 Touch-enabled control pad with knob, available in black
-1 Biamp TEC-X-TM Tabletop Stand for Apprimo TEC-X 1000
1 SSVI Audio system integration with Crestron control System

Misc. Labor Hours
Misc. Wire, Cables, Installation Hardware
Misc. System Tuning
Misc. Service Plan
Misc. Shipping

Total for Section B. -$59.70

C. Deduction: Beamtracking Ceiling Microphone
Qty Mfg. Part No. Description
-1 Biamp Parlé TCM-X White Low profile Beamtracking ceiling microphone,

Misc. Labor Hours
Misc. Wire, Cables, Installation Hardware
Misc. System Tuning
Misc. Service Plan
Misc. Shipping

Total for Section C. -$2,017.74

50
Sim Sound & Video Inc MN License # TS00927
1732 West 5th st. 507.453.0549
Winona, MN 55987 Fax: 507-453-0550

D. Alternate: Two Zone Speaker System
Qty Mfg. Part No. Description
1 LEA CONNECT 352 2ch Power Amplifier with DSP
-1 LEA CONNECT 84 4ch Power Amplifier with DSP

Misc. Labor Hours
Misc. Wire, Cables, Installation Hardware
Misc. System Tuning
Misc. Service Plan
Misc. Shipping

Total for Section D. -$315.84

E. Deduction: HDMI Extender from Control Location to Projector
Qty Mfg. Part No. Description
-1 AVPro Edge AC-CXWP-USBC-T AC-CXWP-USBC-T USB-C & HDMI Single Gang, Decora Style Wall Plate
HDBaseT (CAT6) RECEIVER ONLY. ICT 18G, 70m 4K (100m HD) Slim
-1 AVPro Edge AC-EX70-444-RNE-P Extender with I-Pass
-1 Cables2Go CG56783 6' HDMI Cable
-1 Cables2Go CG56782 3' HDMI cable

Misc. Labor Hours
Misc. Wire, Cables, Installation Hardware
Misc. System Tuning
Misc. Service Plan
Misc. Shipping

Total for Section E. -1,461.40

51
Sim Sound & Video Inc MN License # TS00927
1732 West 5th st. 507.453.0549
Winona, MN 55987 Fax: 507-453-0550

F. Deduction: Reuse Existing William Sound Hearing Assist System
Qty Mfg. Part No. Description
FM Plus Large-area Dual FM and Wi-Fi assistive listening system with 4 FM
R37 receivers. Features coaxial cable and rack panel kit for professional
installation. System includes: (1) FM T55 transmitter, (4) PPA R37N receivers,
(4) EAR 022 surround earphones, (2) NKL 001 neckloops, (2) BAT KT6 two-
bay chargers and rechargeable batteries, (1) ANT 005 remote coaxial antenna,
-1 WilliamsAV FM 557 PRO (1) IDP 008 ADA wall plaque, (1) RPK 005 rack panel kit.

Misc. Labor Hours
Misc. Wire, Cables, Installation Hardware
Misc. System Tuning
Misc. Service Plan
Misc. Shipping

Total for Section F. -2,621.52

52
Sim Sound & Video Inc MN License # TS00927
1732 West 5th st. 507.453.0549
Winona, MN 55987 Fax: 507-453-0550

Signatures:
The above specifications, conditions, and prices are hereby accepted for this proposal dated City of Kenyon. You are authorized to do
the work as specified. Please indicate any of the Section(s), listed above that are acceptable to you. Sign and return all original pages
of this contract to Sim Sound & Video, Inc.

For City of Kenyon: Kenyon, MN

Signed:___________________________

Title:_________________________

Date:_______________ Sections:_____________

Preferred Equipment Color:
Camera___________ Speaker___________ Brackets________

P.O. No.: ______________

Note: The system design described by these specifications and the corresponding drawings remain the property of Sim Sound & Video, Inc. This system design
is proprietary information written expressly for the Owner. Neither the design itself, nor any duplication of the drawings or specifications, or any portion thereof,
may be utilized or distributed by anyone without the express written permission of Sim Sound & Video, Inc.

53
AGENDA ITEM NO. XI.E

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: February 13, 2024

SUBMITTED BY: Mark Vahlsing, Administration

ITEM TYPE: New Business

AGENDA SECTION: NEW BUSINESS

SUBJECT: Update Personnel Policy - Grievance Policy

SUGGESTED ACTION: After review of the existing grievance policy, staff would recommend
adopting the attached language below taken from the League of
Minnesota Cities model personnel policy. The model policy is more
comprehensive than the existing. MOTION NEEDED.

ATTACHMENTS:
Personnel Policy Grievance Policy 2-24.docx

54
Draft City of Kenyon GRIEVANCE PROCEDURE
Any dispute between an employee and the city rela?ve to the applica?on, meaning or interpreta?on of
these personnel policies will be se? led in the following manner:

Step 1: The employee must present the grievance in wri?ng, sta?ng the nature of the grievance, the date
at which the incident allegedly occurred, the facts on which it is based, the provision or provisions of the
personnel policies allegedly violated, and the remedy requested, to the proper supervisor within twenty-
one days a? er the alleged viola?on or dispute has occurred. The supervisor will respond to the
employee in wri?ng within seven calendar days.

Step 2: If the grievance has not been se? led in accordance with Step 1, it must be presented in wri?ng,
sta?ng the nature of the grievance, the date at which the incident allegedly occurred, the facts on which
it is based, the provision or provisions of the Personnel Policies allegedly violated, and the remedy
requested, by the employee to the city administrator within seven days a? er the supervisor’s response is
due. The city administrator or their designee will respond to the employee in wri?ng within seven
calendar days.

The decision of the city administrator is ﬁnal for all disputes with excep?on of those speciﬁc components
in a performance evalua?on subject to a challenge through the Minnesota Department of
Administra?on.

Waiver
If a grievance is not presented within the ?me limits set forth above, it will be considered “waived.” If a
grievance is not appealed to the next step in the speciﬁed ?me limit or any agreed extension thereof, it
will be considered se? led on the basis of the city’s last answer. If the city does not answer a grievance or
an appeal within the speciﬁed ?me limits, the employee may elect to treat the grievance as denied at
that step and immediately appeal the grievance to the next step. The ?me limit in each step may be
extended by mutual agreement of the city and the employee without prejudice to either party.

The following ac?ons are not grievable:

 While certain parts of a performance evalua?on, such as disputed facts reported to be
incomplete or inaccurate are challengeable, other performance evalua?on data, including
subjec?ve assessments, are not.
 Pay rates and increases or lack thereof; and
 Merit pay awards.

55
AGENDA ITEM NO. XI.F

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: February 13, 2024

SUBMITTED BY: Mark Vahlsing, Public Works

ITEM TYPE: New Business

AGENDA SECTION: NEW BUSINESS

SUBJECT: Review 2024 Pool Rates

SUGGESTED ACTION:
After meeting with pool manager Brandi Kyllo, these are the pool
rates we would recommend for the upcoming season. (The first rate
is the recommended and the second is what was charged in 2023).
The rates have also been reviewed by the Park Board.

Daily Fees $4.00 - $3.50

Evening Daily Fee $3.00 $2.50

Water aerobics $5.00 - $4.00 – (Also end discount if a pool pass was
purchased)

Preschool $20 - $15 - $20 (go to one rate for residents or non-
residents)

Season passes Resident Individual $55 - $40- Family $115.00 -
$95.00 (go to one rate for residents or non-residents for pool passes)

Non-resident $65 - $50 – Family $125 - $115.00

Swimming Lessons $45 - $28 resident/$40 non-resident (go to one
rate for residents or non-residents)

Private lessons last year $53 for 4 lessons. Raise to $20 per lesson.

Pool parties $55 -$75

56
For comparison, Wanamingo

Daily Fees $4.00

Evening N/A

Water aerobics $100 (in addition to the individual or family pass)

Season passes Resident or non-resident $65 individual $120 family

Pool Parties $75

MOTION NEEDED

ATTACHMENTS:
2024 Pool rate e-mail.pdf

57
58
AGENDA ITEM NO. XI.G

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: February 13, 2024

SUBMITTED BY: Mark Vahlsing, Finance

ITEM TYPE: New Business

AGENDA SECTION: NEW BUSINESS

SUBJECT: Approve Transfer of Park & Rec 5K Run Remaining Funds of
$4,594.59 as of January 31, 2024 to Park & Rec Depot Park Fund

SUGGESTED ACTION: Since the event is inactive. Staff is asking for Council approval to
move $4594 in remaining balance from the 5K to the Parks fund
designated for the Depot Park Building. MOTION NEEDED

ATTACHMENTS:

59
AGENDA ITEM NO. XI.H

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: February 13, 2024

SUBMITTED BY: Mark Vahlsing, Finance

ITEM TYPE: Agenda

AGENDA SECTION: NEW BUSINESS

SUBJECT: Approve Transfer of Park & Rec Carriage & Cutter Remaining
of $2,750.41 Funds as of January 31, 2024 to Park & Rec Depot
Park Fund

SUGGESTED ACTION: Since the event is inactive. Staff is asking for Council approval to
move $2750 in remaining balance from the 5K to the Parks fund
designated for the Depot Park Building. MOTION NEEDED

ATTACHMENTS:

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AGENDA ITEM NO. XI.I

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: February 13, 2024

SUBMITTED BY: Mark Vahlsing, Fire

ITEM TYPE: New Business

AGENDA SECTION: NEW BUSINESS

SUBJECT: Fire Relief Association Request for Approval of Raffle at Fire
Hall in 2024.

SUGGESTED ACTION: The Fire Relief Association is requesting Council approval to hold
their raffle in 2024 at the Fire Hall. Approval is needed for the site
(Fire Hall) to hold the raffle. MOTION NEEDED.

ATTACHMENTS:

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AGENDA ITEM NO. XI.J

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: February 13, 2024

SUBMITTED BY: Mark Vahlsing, Municipal Liquor

ITEM TYPE: New Business

AGENDA SECTION: NEW BUSINESS

SUBJECT: Muni Furnace Replacement Quotes

Action Plumbing and Heating $10,245
Mini-Split $10,115

Luikens Mechanical - Furnace and A.C. $13,600
Mini-Split $6995

Staff would recommend Council approval of the Action Plumbing
and Heating quote of $10,245 for the Heating and AC and

SUGGESTED ACTION: The Liquor Store Manager is requesting Council approval to replace
the HVAC and Mini Split Systems. Of the two quotes that were
received staff would recommend Council approval of the Action
Plumbing and Heating quote of $10,245 for the Heating and AC and
Luikens Quote of $6995 for the Mini-Split. There was $10,000
included in the 2023 budget for the Mini-Split and $10,000 in 2024
budget for the HVAC. Copies of the quotes are attached below.
MOTION NEEDED

ATTACHMENTS:
Luiken estimate.pdf
Action furnace-ac duct work bid Kenyon Liquor_HVAC.pdf
Action ductless mini-split bid Kenyon Liquor_HVAC.pdf

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ESTIMATE #82
SERVICE DATE Dec 14, 2023

Luiken's Mechanical LLC

(507) 789-6176
mbartel@cityofkenyon.com
(507) 332-7802
nate@luikensheatingmn.com

ESTIMATE

Carrier Comfort Series

See your financing options
Prequalify to find out how much you can borrow within minutes and pay as low as $286.34/mo*. Your credit
score will not be affected.

Services qty unit price amount

Carrier Comfort Series 1.0 $13,200.00 $13,200.00
120,000 BTU
5 TON AC

Furnace: 59SC2D120E24
AC: 24SCA460N003

92% eﬃcient two stage furnace w/ ECM blower motor. 15 SEER single stage AC

10 yr part warranty
2 yr labor warranty

**Price includes two days, labor, material, wiring, and crane for AC.

Services subtotal: $13,200.00

Luiken's Mechanical LLC 1 of 3
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Subtotal $13,200.00

Tax (MN DEPT OF RE
$0.00
6.875%)

Total $13,200.00

Carrier Performance Series Furnace & Comfort AC

See your financing options
Prequalify to find out how much you can borrow within minutes and pay as low as $295.02/mo*. Your credit
score will not be affected.

Services qty unit price amount

Carrier Performance Furnace & Comfort AC 1.0 $13,600.00 $13,600.00
120,000 BTU
5 TON AC

Furnace: 59TP6B120V24
AC: 24SCA460N003

96% eﬃcient two stage furnace with variable speed blower motor. 14/15 SEER single stage AC

10 yr part warranty
2 yr labor warranty
**price includes two days, labor, material, wiring, and crane for AC

Services subtotal: $13,600.00

Subtotal $13,600.00

Tax (MN DEPT OF RE
$0.00
6.875%)

Total $13,600.00

Carrier Mini Split

See your financing options

Luiken's Mechanical LLC 2 of 3
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Prequalify to find out how much you can borrow within minutes and pay as low as $225.38/mo*. Your credit
score will not be affected.

Services qty unit price amount

Carrier Mini Split 1.0 $6,995.00 $6,995.00
15-18 SEER heat pump mini split

**price includes all new line set and wiring, material, and labor.

Services subtotal: $6,995.00

Subtotal $6,995.00

Tax (MN DEPT OF RE
$0.00
6.875%)

Total $6,995.00

Luiken's Mechanical LLC 3 of 3
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AGENDA ITEM NO. XI.K

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: February 13, 2024

SUBMITTED BY: Mark Vahlsing, Fire

ITEM TYPE: New Business

AGENDA SECTION: NEW BUSINESS

SUBJECT: Fire Department 2024 Freightliner Chassis Quotes

SUGGESTED ACTION: Chief Wayne Ehrich will provide an update on the Fire Department 's
search for a new pumper. There is a truck chassis that could be
purchased from Heiman Equipment in Souix Falls, SD. The cost of
the chassis would be $107,000. It is an extra chassis that Heiman has
in stock. The chassis could be purchased first. Then the remainder
of the cost of the tanker ($144, 283) would be paid when the truck is
manufactured. Based on current scheduling the truck would reach
assembly until the 3rd or 4th quarter of 2025. Payment would need
to be made on the truck chassis. It would need to come from FD
capital fund. Charitable gambling funds could be applied to this
purchase in the later this year. This would depend on the available
proceeds.

A copy of the Heiman Quote and a second higher quote are attached
below. MOTION MAY BE NEEDED.

ATTACHMENTS:
DOC020924-001.pdf

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AGENDA ITEM NO.
XII.A

Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT

DATE: February 13, 2024

SUBMITTED BY: Mark Vahlsing, Administration

ITEM TYPE: Miscellaneous

AGENDA SECTION: F.Y.I. - Department Updates

SUBJECT: FYI

SUGGESTED ACTION: See department updates below.

ATTACHMENTS:
FYI 2-13-24.pdf

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