What happened
- Only three council members participated: Acting Mayor Mary Bailey, Lee Sjolander, and Molly Ryan (via Teams); Doug Henke and Kim Helgeson were absent.
- Masonic Lodge presented six fire suppression tools funded by the Kenyon Relief Association at $300 each instead of the normal $1,500.
- Tools went to Kenyon Fire Department (2), West Concord Police Department (1) and Kenyon Police Department (3).
- Approved Pay Request No. 8 to BCM Construction for $66,188.50 for work completed through August 30, 2024.
- Consent agenda approved payment of check numbers 76289 through 76462 and 5101E through 5127E.
- Council consensus to assess 30% of 2025 street project costs to property owners, following past practice.
- Adopted Resolution 2024-20 receiving the feasibility report and calling the improvement hearing, with the addition of the sidewalk on 5th Street.
- Adopted Resolution 2024-21 setting the 2025 preliminary budget and a maximum levy of 9.55%, certifiable to Goodhue County by end of September.
- Set the Truth in Taxation meeting for December 3 at 6:30 p.m.
- Adopted Resolution 2024-22 approving a five-year MnDOT cooperative snow removal agreement not exceeding $19,742.47 total.
- Meeting adjourned at 8:27 p.m.
What was asked 15 raised · 5 settled
Every question, assignment, pending figure and unsourced claim from this meeting, quoted from the record, each checked against the county, census, listing, bid and budget data we hold.
ENGINEERING Pearl Creek & Gates Avenue Utility Improvements Engineer Olinger stated that work this past month included final paving, full disconnection from the old Pearl Creek sewer main, fine grading and seeding. The contractor still needs to finish final testing of the pipelines but is waiting for parts to arrive.
Monthly engineering update on the Pearl Creek & Gates Avenue Utility Improvements.
The parts arrived and testing was submitted. By the November 12 2024 meeting the contractor had submitted final testing for the major infrastructure components and the lift station yard spaces had been watered and were recovering. The project reached closeout at the August 12 2025 meeting with Pay Application No. 12 and Change Order No. 2.
11.12.24 Council Packet And Agenda; 8.12.25 Council Packet & Agenda Updated · taken up again 2025-08-12
The preliminary maximum levy certification resolution must be submitted to Goodhue County by the end of September. The final levy must be adopted by the end of December.
Adoption of Resolution 2024-21 setting the 2025 preliminary budget and levy at a maximum of 9.55%.
At the meetingCouncil adopted Resolution 2024-21 with a maximum levy of 9.55%.
The 9.55 percent maximum held all the way to final adoption. The December 10 2024 packet records that the final levy and budget had to be adopted on or before December 30 2024 and that staff recommended keeping the final levy at 9.55 percent, which produced the certified 2025 levy of $1,400,000.
12.10.24 Council Packet and Agenda Updated; factbook taxes/levy.html · taken up again 2024-12-10
LEGAL Temporary Waiver of City Code for Downtown Kenyon Fall Festival Interim City Administrator Boyles stated that a Fall Festival is planned for Saturday, October 12 in the business area of Kenyon. No action is needed. This item was approved in the consent agenda.
Legal agenda item on a temporary waiver of city code for the Downtown Kenyon Fall Festival.
At the meetingBoyles stated no separate action was needed because the waiver was approved in the consent agenda.
The Fall Festival went ahead and has become an annual fixture. Council Member Helgeson encouraged attendance in the November 12 2024 record, and a year later congratulated city hall and the library on winning grand prize in the Fall Festival decorating contest. The consent agenda text stating the waiver terms is not in our holdings.
11.12.24 Council Packet And Agenda; 11-12-25 Council Packet · taken up again 2024-11-12
Pay Application #8 to BCM Construction Motion by Bailey second by Sjolander to approve pay request No. 8 to BCM Construction in the amount of $66,188.50 for work completed through August 30, 2024.
Pay Application #8 on the Pearl Creek & Gates Avenue Utility Improvements.
At the meetingApproved 3-0-0.
Pay Request No. 8 for $66,188.50 covering work through August 30 2024 was approved on a roll call vote of 3-0-0 with Bailey, Sjolander and Ryan all voting aye. Pay Application No. 10 followed on the October 2024 agenda and No. 11 on the December 2024 agenda. The signed application and engineer's certification are not in our holdings.
10-8-24 AGENDA
Resolution 2024-20: Receiving Feasibility Report and Calling on Improvement Motion by Sjolander seconded by Ryan to adopt Resolution 2024-20 with the addition of the sidewalk on 5th Street.
Next step in the 2025 Street and Utility Improvements process.
At the meetingResolution adopted with the 5th Street sidewalk addition.
The improvement hearing was held at the October 8 2024 regular council meeting after notices were published and mailed. The project then proceeded to bidding, with six bids received by the April 2 2025 deadline and Resolution 2025-12 declaring the cost to be assessed and calling the assessment hearing adopted 4-0-0 on May 13 2025.
10-8-24 AGENDA; 5-13-25 council packet updated · taken up again 2024-10-08
Roll Call Vote: Bailey- Aye, Sjolander – Aye, Ryan – Aye Motion carried 3-0-0. Motion by Bailey second by Ryan to set the Truth in Taxation meeting for December 3 at 6:30 p.m.
Required public meeting on the 2025 budget and levy.
At the meetingMotion carried 3-0-0.
The motion setting the December 3 2024 Truth in Taxation meeting at 6:30 pm carried 3-0-0, but the published notice is not in our holdings. The same pattern recurs in the city's practice, with the Truth in Taxation meeting for the 2027 budget set for December 1 2026 at 6:30 pm. The published newspaper notice would settle it.
10-8-24 AGENDA; 9-8-26 Council Packet
The final levy must be adopted by the end of December. The levy can be lowered between now and the end of the year, but it cannot be increased.
Explanation of the effect of adopting a preliminary maximum levy of 9.55%.
No statutory citation appears in our holdings, but the city has repeatedly demonstrated the downward half of the rule. The preliminary 2026 levy was set at a maximum 9.93 percent in September 2025 and certified at 9.18 percent, and the 2027 draft opened at 19.50 percent on July 14 2026, fell to 10.34 percent on August 6, and was certified at 9.26 percent. The Minnesota statute governing preliminary levy certification is what is missing.
10.14.25 Council Packet & Agenda; factbook taxes/levy.html
The consensus of the council was to follow past practices by assessing 30% of the project costs to the property owners.
Discussion after the feasibility report summary for the 2025 Street and Utility Improvements.
At the meetingCouncil reached consensus on the 30% assessment rate.
No written assessment policy or final assessment roll is in our archive. The project the 30% rate would apply to was awarded to Fitzgerald Excavating at $2,294,629.25 in July 2025, after all six bids in the May 2025 round were rejected on June 10 2025.
KENYON_BIDS.md
Resolution 2024-20: Receiving Feasibility Report and Calling on Improvement Motion by Sjolander seconded by Ryan to adopt Resolution 2024-20 with the addition of the sidewalk on 5th Street.
Motion to adopt Resolution 2024-20 receiving the feasibility report and calling for an improvement hearing.
At the meetingMotion carried; the feasibility report was later updated based on this feedback.
Resolution 2024-20 was adopted with the 5th Street sidewalk added, and notices for the improvement hearing were then published and mailed for the October 8 2024 regular meeting. The updated feasibility report and plan set showing the sidewalk is not in our holdings, so we cannot confirm the sidewalk survived into the final design.
10-8-24 AGENDA
The Kenyon Relief Association funded the purchases of six fire suppression tools that were presented to the Kenyon Fire Department (2), West Concord Police Department (1), and Kenyon Police Department (3).
Presentation of the donated fire suppression tools.
The distribution of two, one and three is recorded but no Kenyon Relief Association purchase record exists in our holdings. The Relief Association's role as a funder is well corroborated elsewhere, since it donated $10,000 to the fire truck fund in April 2025 and $3,000 to the fire department in August 2025. The association's purchase receipt would settle the six-device count.
The agenda heading names the West Concord Fire Department as a recipient while the body of the same minutes gives the device to the West Concord Police Department.
10-8-24 AGENDA; 4-8-25 council packet; 8.12.25 Council Packet & Agenda Updated
The agreement sets annual compensation and reimbursements to the city that will not exceed $19,742.47 total in the five-year agreement for snow removal assistance in the downtown area.
Adoption of Resolution 2024-22 approving a cooperative snow removal agreement with MNDOT.
At the meetingCouncil adopted Resolution 2024-22.
Resolution 2024-22 was adopted 3-0-0 on the stated cap of $19,742.47 across the five-year term, which averages $3,948.49 a year for downtown snow removal assistance. The signed MnDOT cooperative agreement with the year-by-year compensation schedule is not in our holdings.
10-8-24 AGENDA
Resolution 2024-20: Receiving Feasibility Report and Calling on Improvement Motion by Sjolander seconded by Ryan to adopt Resolution 2024-20 with the addition of the sidewalk on 5th Street. Roll Call Vote: Bailey- Aye, Sjolander – Aye, Ryan – Aye Motion carried 5-0-0.
Vote record for Resolution 2024-20 on the 2025 Street and Utility Improvements feasibility report.
The error is plain on the face of the record and was never corrected in our holdings. Three ayes are named, Bailey, Sjolander and Ryan, yet the result is printed as 5-0-0, while the BCM pay request approved in the same meeting on the same three-member roll call is correctly printed 3-0-0. Corrected minutes are what is missing.
The same set of minutes records identical three-member roll calls as 3-0-0 for the BCM pay request and 5-0-0 for Resolution 2024-20.
10-8-24 AGENDA
The Masonics are sponsoring a program, which receives a break from the manufacturer, so the cost was $300 instead of the normal $1,500 for each device.
Presentation of fire suppression tools to Kenyon Fire, West Concord Fire, and Kenyon Police.
We hold no manufacturer price list and no Masonic program agreement, so the $1,500 normal price cannot be checked. The claimed discount is 80 percent, which would put six devices at $1,800 against a $9,000 list value. The manufacturer's price list or the Grand Lodge program agreement would settle it.
would settle it: Manufacturer price list or the Masonic program agreement
PRESENTATIONS/PUBLIC HEARINGS/RECOGNITIONS/PROCLAMATIONS Masonic Lodge of Cannon Falls presentation to Kenyon Fire Department, West Concord Fire Department, and Kenyon Police Department Rick Vance, District Representative of the Grand Lodge of Freemasons of Minnesota, Clinton Christensen of the Grand Lodge, and Harris Haugen of the Cannon Falls Masonic Lodge explained that the Masonic Lodge's goal is to put a fire suppression tool in every police car in the state.
Explanation of the Masonic donation program.
We hold no Grand Lodge of Freemasons of Minnesota program documentation of any kind. The Grand Lodge's own program description or its statewide distribution records would settle whether every police car in the state is the goal.
would settle it: Grand Lodge program documentation
Resolution 2024-22: Approving a Cooperative Snow Removal Agreement with the Minnesota Department of Transportation Interim City Administrator Boyles stated that the city is required to approve a cooperative agreement every five years with MNDOT concerning snow removal.
Introduction of Resolution 2024-22.
No MnDOT policy or Minnesota statute setting a five-year renewal cycle for cooperative snow removal agreements appears in our holdings. The MnDOT cooperative agreement policy or the enabling statute would settle it.
would settle it: MNDOT policy or statute setting the five-year renewal requirement
Decisions 8 motions
Who did what
| Person | At this meeting |
|---|---|
| Mary Bailey Acting Mayor | Called the meeting to order, presided, and moved approval of the BCM pay request, Truth in Taxation date, snow removal resolution and adjournment |
| Lee Sjolander Council Member | Moved to approve the agenda and Resolution 2024-20; thanked First Responders and Wayne, Jeff and Randy |
| Molly Ryan Council Member | Attended via Teams; moved approval of the consent agenda and Resolution 2024-21 |
| Doug Henke Mayor/Council Member | Absent |
| Kim Helgeson Council Member | Absent |
| Frank Boyles Interim City Administrator | Reported the Fall Festival needed no separate action and explained the MnDOT cooperative snow removal agreement |
| Whitney Kyllo Finance Director | Presented the 2025 preliminary budget and levy and explained certification deadlines |
| Derek Olinger City Engineer (Bolton & Menk) | Reported on Pearl Creek & Gates Avenue progress and summarized the 2025 Street and Utility Improvements feasibility report |
| Holli Gudknecht Administrative Assistant / Deputy City Clerk | Recorded the minutes |
| Rick Vance District Representative, Grand Lodge of Freemasons of Minnesota | Explained the Masonic goal of placing a fire suppression tool in every police car in the state |
| Clinton Christensen Grand Lodge representative | Participated in the fire suppression tool presentation |
| Harris Haugen Cannon Falls Masonic Lodge | Presented the fire suppression tools to local departments |
| Wayne Ehrich Public Works Director | Attended the meeting; thanked by Council Member Sjolander |
| Jeff Sjoblom Police Chief | Attended the meeting; thanked by Council Member Sjolander |
| Shannon Boerne West Concord Police Chief | Attended the presentation of fire suppression tools |
| Scott Riggs City Attorney | Attended the meeting |
Organizations named: Masonic Lodge of Cannon Falls, Grand Lodge of Freemasons of Minnesota, Kenyon Fire Department, West Concord Fire Department, West Concord Police Department, Kenyon Police Department, Kenyon Relief Association, BCM Construction, Bolton & Menk, Inc., Minnesota Department of Transportation (MnDOT), Goodhue County, Kenyon Municipal Utilities (KMU), Kenyon EDA, Kenyon Planning Commission
Figures
| Amount | What |
|---|---|
| $66,188.50 | Pay Request No. 8 to BCM Construction for Pearl Creek & Gates Ave work completed through August 30, 2024 |
| $300 | Masonic-sponsored cost per fire suppression tool |
| $1,500 | Normal cost per fire suppression tool without the Masonic program discount |
| 9.55% | Maximum 2025 preliminary levy adopted under Resolution 2024-21 |
| $19,742.47 | Maximum total compensation and reimbursements to the city over the five-year MnDOT snow removal agreement |
| 30% | Share of 2025 street and utility project costs to be assessed to property owners |
Said at the meeting
The levy can be lowered between now and the end of the year, but it cannot be increased.
Finance Director Whitney Kyllo · minutes, verbatim
the city is required to approve a cooperative agreement every five years with MNDOT concerning snow removal.
Interim City Administrator Frank Boyles · minutes, verbatim
Council Member Sjolander thanked the First Responders for responding to his relative's gas leak.
Council Member Lee Sjolander · minutes, verbatim
The contractor still needs to finish final testing of the pipelines but is waiting for parts to arrive.
Engineer Derek Olinger · packet, verbatim
Resolutions and ordinances
- Receiving Feasibility Report and Calling on Improvement Motion by Sjolander seconded by Ryan to adopt Resolution 2024-20 with the addition ofRes. 2024-20
- Adopting the 2025 Preliminary Budget & Levy Finance Director Kyllo stated that the proposed budget and levy was reviewed at the Council workRes. 2024-21
- Approving a Cooperative Snow Removal Agreement with the Minnesota Department of Transportation Interim City Administrator Boyles stated thatRes. 2024-22
- Ordering Improvement and Preparation of Plans 2025 Street & Utility Improvements SUGGESTED ACTION: See attachments ATTACHMENTS: 01Res. 2024-24
- Approving_publication_of_Ordinance_No__106_by_title_and_summaryRes. 2024-25
- TRAXLER_rezoningOrd. 106
Agenda
Each item links to where it appears in the packet.
- I. CALL TO ORDER AND ROLL CALL
- II. CITIZEN COMMENTS
- III. ADOPT AGENDA
- III.A Agenda for Council Meeting 9/10/24
- IV. CONSENT AGENDA
- V. APPROVAL OF MINUTES and APPOINTMENTS
- V.A City Council Meeting Minutes of August 20, 2024
- VI. PRESENTATIONS/PUBLIC HEARINGS RECOGNITIONS/PROCLAMATIONS
- VI.A Masonic Lodge of Cannon Falls presentation to Kenyon Fire Department, West
- VII. ENGINEERING
- VII.A Pearl Creek & Gates Ave Utility Improvements
- VIII. LEGAL
- VIII.A Temporary Waiver of City Code for Downtown Kenyon Fall Festival
- IX. FINANCIAL
- IX.A Financials for 9-10-24 council meeting
- X. OLD BUSINESS
- XI. NEW BUSINESS
- XI.A Resolution 2024-21: Adopting the 2025 Preliminary Budget & Levy
- XI.B Resolution 2024-22: Approving a Cooperative Snow Removal Agreement with the
- XII. F.Y.I. - Department Updates
- XII.A FYI 9-10-24
- XIII. COUNCIL AND STAFF GENERAL COMMENTS
- XIV. ADJOURNMENT
- A. City Council Meeting Minutes of August 20, 2024
- B. City Council Work Session Meeting Minutes of August 29, 2024
- C. City Council Special Meeting Minutes of August 29, 2024
- D. Approve Hire of Part-time Municipal Liquor Store Employee Michaela Neuzil
- VI. PRESENTATIONS/PUBLIC HEARINGS
- A. Masonic Lodge of Cannon Falls presentation to Kenyon Fire Department, West
- A. Pearl Creek & Gates Avenue Utility Improvements
- A. Resolution 2024-21: Adopting the 2025 Preliminary Budget & Levy
- B. Resolution 2024-22: Approving a Cooperative Snow Removal Agreement with the
- XII. OTHER BUSINESS
- A. Schedule of Upcoming Meetings
- A. City Council Meeting Minutes of July 9, 2024
- B. City Council Work Session Meeting Minutes of July 30, 2024
- A. Revised Policy #7 – Employee Evaluation
- B. Approve Administrative Policy #34 – Purchasing
- C. Approve Administrative Policy #35 – Fixed Asset Record System
- D. Approve Classification and Compensation Plan for Kenyon
Full packet text (1139k characters)
The minutes
Official minutes as adopted, from 10-8-24 AGENDA; text extracted from the PDF.
Council Meeting was duly held in the City Council chambers at 7:00 p.m. on the 10th day of September 2024. The meeting was called to order by Acting Mayor Bailey.
- Present
- Acting Mayor Mary Bailey, Council Member Lee Sjolander Via Teams: Molly Ryan
- Absent
- Doug Henke, Kim Helgeson
- Also present
- Interim Administrator Frank Boyles, Administrative Assistant Holli Gudknecht, Finance Director Whitney Kyllo, Engineer Derek Olinger, Public Works Director Wayne Ehrich, City Attorney Scott Riggs, Officer Brian Homeier, Officer Dan England, Police Chief Jeff Sjoblom, Don Kirchmann, Kevin Anderson, Harris Haugen, Rick Vance, Clinton Christensen, Isaac Ramsey, West Concord Police Chief Shannon Boerne
The meeting opened with the Pledge of Allegiance.
Citizen Comment
Adopt Agenda
Motion by Lee seconded by Bailey to approve the agenda.
Roll Call Vote: Bailey- Aye, Sjolander – Aye, Ryan – Aye Motion carried 3-0-0.
Consent Agenda
Motion by Ryan seconded by Bailey to approve the Consent Agenda, which includes payment of check numbers 76289 through 76462; 5101E through 5127E.
Roll Call Vote: Bailey- Aye, Sjolander – Aye, Ryan – Aye Motion carried 3-0-0.
Presentations / Public Hearings / Recognitions / Proclamations
Masonic Lodge of Cannon Falls presentation to Kenyon Fire Department, West Concord Fire
Department, and Kenyon Police Department Rick Vance, District Representative of the Grand Lodge of Freemasons of Minnesota, Clinton Christensen of the Grand Lodge, and Harris Haugen of the Cannon Falls Masonic Lodge explained that the Masonic Lodge's goal is to put a fire suppression tool in every police car in the state. The Masonics are sponsoring a program, which receives a break from the manufacturer, so the cost was $300 instead of the normal $1,500 for each device. The Kenyon Relief Association funded the purchases of six fire suppression tools that were presented to the Kenyon Fire Department (2), West Concord Police Department (1), and Kenyon Police Department (3). This tool allows the first person on the scene of a fire to deploy the tool which suppresses the flames and lowers the temperature without water damage or removing the oxygen.
Engineering
Pearl Creek & Gates Avenue Utility Improvements
Engineer Olinger stated that work this past month included final paving, full disconnection from the old Pearl Creek sewer main, fine grading and seeding. The contractor still needs to finish final testing of the pipelines but is waiting for parts to arrive. Pay Application #8 to BCM Construction
Motion by Bailey second by Sjolander to approve pay request No. 8 to BCM Construction in the amount of $66,188.50 for work completed through August 30, 2024.
Roll Call Vote: Bailey- Aye, Sjolander – Aye, Ryan – Aye Motion carried 3-0-0.
2025 Street and Utility Improvements Review Feasibility Report Engineer Olinger summarized the feasibility report for the 2025 Street and Utility Report including the project need, existing conditions, proposed improvements, project costs, funding, and overall feasibility of 7 the project. The consensus of the council was to follow past practices by assessing 30% of the project costs to the property owners. Resolution 2024-20: Receiving Feasibility Report and Calling on Improvement
Motion by Sjolander seconded by Ryan to adopt Resolution 2024-20 with the addition of the sidewalk on 5th Street.
Roll Call Vote: Bailey- Aye, Sjolander – Aye, Ryan – Aye Motion carried 5-0-0.
Legal
Temporary Waiver of City Code for Downtown Kenyon Fall Festival
Interim City Administrator Boyles stated that a Fall Festival is planned for Saturday, October 12 in the business area of Kenyon. No action is needed. This item was approved in the consent agenda.
Old Business
New Business
Resolution 2024-21: Adopting the 2025 Preliminary Budget & Levy
Finance Director Kyllo stated that the proposed budget and levy was reviewed at the Council work session on August 29. The levy was set at a maximum of 9.55%. The preliminary maximum levy certification resolution must be submitted to Goodhue County by the end of September. The final levy must be adopted by the end of December. The levy can be lowered between now and the end of the year, but it cannot be increased.
Motion by Ryan second by Bailey to adopt Resolution 2024-21 adopting the 2025 preliminary budget and levy, which is a maximum of 9.55%.
Roll Call Vote: Bailey- Aye, Sjolander – Aye, Ryan – Aye Motion carried 3-0-0.
Motion by Bailey second by Ryan to set the Truth in Taxation meeting for December 3 at 6:30 p.m.
Roll Call Vote: Bailey- Aye, Sjolander – Aye, Ryan – Aye Motion carried 3-0-0.
Resolution 2024-22: Approving a Cooperative Snow Removal Agreement with the Minnesota
Department of Transportation Interim City Administrator Boyles stated that the city is required to approve a cooperative agreement every five years with MNDOT concerning snow removal. The agreement sets annual compensation and reimbursements to the city that will not exceed $19,742.47 total in the five-year agreement for snow removal assistance in the downtown area.
Motion by Bailey second by Sjolander to adopt Resolution 2024-22 approving a cooperative snow removal agreement with the MN Dept of Transportation.
Roll Call Vote: Bailey- Aye, Sjolander – Aye, Ryan – Aye Motion carried 3-0-0.
Schedule of Upcoming Meetings
KMU Meeting: Tuesday, September 17 @ 4 p.m. EDA Meeting: Friday, September 27 @ 8 a.m. Planning Commission Meeting: Tuesday, October 1 @ 6:00 p.m. City Council Meeting: Tuesday, October 8 @ 7 p.m.
Council And Staff General Comments
Council Member Sjolander thanked the First Responders for responding to his relative's gas leak. He thanked Wayne, Jeff, and Randy for all they do.
Motion by Bailey seconded by Ryan to adjourn the meeting at 8:27 pm.
Roll Call Vote: Bailey- Aye, Sjolander – Aye, Ryan – Aye Motion carried 3-0-0.
Holli Gudknecht, Administrative Assistant Mary Bailey, Acting Mayor
AGENDA ITEM NO. VI.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: October 8, 2024
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Engineering
Agenda Section: Presentations / Public Hearings
RECOGNITIONS/PROCLAMATIONS
SUBJECT: Improvement Hearing
2025 Street & Utility Improvements
SUGGESTED ACTION: See Attachments
Attachments:
01.1_RCA_2025 Street & Utility Improvements.pdf 01.2_2024-10-08 Improvement Hearing Presentation_Full Slides.pdf
REQUEST FOR COUNCIL ACTION
Agenda Item: Department: Requested Council Meeting Date: Submitted By: Engineering 10/8/2024 Derek Olinger
TITLE OF ISSUE: 2025 Street & Utility Improvements
BACKGROUND AND SUPPLEMENTAL INFORMATION: Pursuant to last month's review and discussion of the 2025 Street and Utility Improvement project feasibility report, notices have been published and mailed and a public hearing will occur during the regular council meeting.
A neighborhood meeting was held on at City Hall on 10/2/25. Five residents attended the meeting and a summary of the discussion will be provided.
Bolton & Menk will provide a short review of the project; after which time, the floor will be open to anyone who wishes to be heard.
SOURCE OF FUNDING: Future Project Financing
REQUESTED COUNCIL ACTION: Open and close the public hearing
Formal decisions regarding next steps on the project will occur later in the meeting.
Supporting Documents Attached:
Resolution Ordinance Contract Minutes OTHER
X
11 2025 Street & Utility Improvements Public Improvement Hearing
10/8/2024
Project Website • Previous Reports/Presentations • Maps • Project Updates
https://clients.bolton-menk.com/kenyonstreetandutility/
Project Area
Proposed Conditions: 8th Street Reconstruction • New pavement, rock base, curbs • Watermain, Sanitary Sewer, and Services • Alternate sidewalk (8th & Red Wing)
Proposed Conditions: Langford Ave
Reconstruction • Street • Water • Storm Sewer
Proposed Conditions: 2nd St
• Watermain replacement & upsizing • Pavement Patching
Proposed Conditions: 5th St (Alternate) Reconstruction • Street & Sidewalk • Water • Storm Sewer
Proposed Conditions: Forest St
Proposed Conditions: Pearl Creek, Pine & Spring St
Project Costs & Funding
• All costs are preliminary and will change before finalized • Project funded mostly through bond sale, repaid through Utility & Storm Sewer Revenues, Tax Levy, Special Assessments
Special Assessments Assessed Costs City Costs Street & Sidewalk 30% 50% 70% 50% Pavement Overlays 0% 100% Street width > 28' 0% 100% Heavy Duty Street Pavement 0% 100% Water/Sanitary Mains 0% 100% Water/Sanitary Services 100% 0% Storm Sewer 0% 100%
Surfaces Assess by "Frontage", Utility Services Assessed per Connection
Special Assessments Frontage Adjustments • Corner Lots (100% of front footage, 20% of side footage) • Non-Residential side footage assessed at 50% • Residential Min Frontage = 50', Max = 150' • Non-Resid. Min Frontage = 50', Max = 300' • Adjustments for "Odd Shaped" or "Rectangular" Lots based on area of lot • Several Others & Caveats, See Assessment policy
Special Assessments Example Assessment (36' wide street, both utilities, & walk:
Assessment Totals_(Approx)__
This Project Last Project2,3 • 50' wide Lot: $14,533 $14,080 • 100' wide Lot: $22,195 $23,734
2 2020 Red Wing Ave Reconstruction (adjusted for inflation) 3 Street Assessment Rate reduced in 2016 and 2020
Calculated Assessment for each property available for inspection
Special Assessments
Annual Payment Examples
Principal Amount 10 Yr Term 15 Yr Term 20 Yr Term $20,000.00 $2,527.58 $1,862.28 $1,537.52 $15,000.00 $1,895.68 $1,396.71 $1,153.14 $10,000.00 $1,263.79 $931.14 $768.76 $5,000.00 $631.89 $465.57 $384.38 Term TBD by council in Spring 2025 Most likely 15-20 year term
Special Assessments • Assessments vary, depending on specific combination of improvements. • Based on ESTIMATED project costs, costs will change • Rate amendments today would be tentative only • Final assessment rates not approved till next year (post bid)
Tentative Project Schedule • Review Feasibility Report/Call Imp. Hearing 9/10/2024 • Neighborhood Meeting #1 10/2/2024 • Improvement Hearing 10/8/2024 • Prepare Plans & Specifications Oct 2024 – March 2025 • Neighborhood Meeting #2 Jan/Feb 2025 • Approve Plans/Authorize Advertisement Mar 2025 • Advertise/Open Bids Mar/Apr 2025 • Neighborhood Meeting #3 Apr/May 2025 • Assessment Hearing & Approval, Award Project May 2025 • Start Construction May/June 2025 • Construction Completion Fall 2025/Spring 2026
Dates are subject to change
Summary & Next Steps • Public Hearing • Comments (Come to Podium, State name/Address) • Close Hearing (by council) • Consider comments (by council) • Later: • Consider/Discuss Comments • Resolution 2024-24: Ordering Improvement & Preparation of Plans
Thank You Derek Olinger, P.E. Questions? Kenyon City Engineer Derek.Olinger@bolton-menk.com 507-525-2685
AGENDA ITEM NO. VII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: October 8, 2024
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Engineering
Agenda Section: Engineering
SUBJECT: Resolution 2024-24: Ordering Improvement and Preparation of Plans
2025 Street & Utility Improvements
SUGGESTED ACTION: See attachments
Attachments:
01.1_RCA_2025 Street & Utility Improvements2.pdf 01.2_Resolution 2024-24_Ordering-Improvement-and-Prep-Plans.pdf 01.3_2025 Street-Util_Final Design Proposal_v1.pdf
REQUEST FOR COUNCIL ACTION
Agenda Item: Department: Requested Council Meeting Date: Submitted By: Engineering 10/8/2024 Derek Olinger
TITLE OF ISSUE: 2025 Street & Utility Improvements
BACKGROUND AND SUPPLEMENTAL INFORMATION: At this point in the meeting, the public hearing will have occurred and the council will consider whether or not to "Order the Improvement". Ordering the improvement means the following:
1) Council is notifying the public that the city intends to move forward with the project 2) Council is authorizing the city engineer to complete final design on the project
The final decision is described in resolution 2024-24. Bolton & Menk's proposal for final design is referenced in the resolution and is included in the packet. Costs associated with the engineering work are within budget with previous estimates. Collectively, the services proposed are intended to carry the project through the final assessment hearing and awarding a construction bid in spring 2025.
SOURCE OF FUNDING: Future Project Financing
REQUESTED COUNCIL ACTION: Motion approving Resolution 2024-24.
If any amendments to the project scope are requested, please state those with the motion.
Supporting Documents Attached:
Resolution Ordinance Contract Minutes OTHER
2024-24 Bolton & Menk Proposal
RESOLUTION 2024-24 CITY OF KENYON COUNTY OF GOODHUE STATE OF MINNESOTA
Resolution Ordering Improvement And Preparation Of Plans
2025 STREET & UTILITY IMPROVEMENTS
WHEREAS, a resolu on of the city council adopted the 10th day of September, 2024, fixed a date for a council hearing on the 2025 Street and U lity Improvements Project, as summarized below: Street/Area From To General Scope 2nd St Slee St Mantorville Rd Water Replacement Langford Ave Pine St Mogren Hill Full Reconstruc on Spring St 1st St 2nd St Sanitary lining & repairs Pine St Slee St Pearl Creek Sanitary lining & repairs Pearl Creek Main 2nd St Pearl Creek (north of 2nd St) Sanitary lining & repairs Forest St 3rd St 8th St Sanitary lining & repairs and pavement overlay 8th St Forest St Red Wing Ave Full Reconstruc on 5th St Bullis St Spring St Full Reconstruc on
WHEREAS, ten days' mailed no ce and two weeks' published no ce of the hearing was given, and the hearing was held thereon on the 8th day of October, 2024, at which all persons desiring to be heard were given an opportunity to be heard thereon,
Now Therefore, Be It Resolved By The City Council Of Kenyon, Minnesota:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the council resolution adopted 10 th day of September, 2024. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Bolton & Menk, Inc. is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Bolton & Menk's work scope and fee proposal for said work, titled "Proposal for Final Design Services and Bidding Services" and dated 10/4/2024, is hereby approved. 5. The city council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the City Council of the City of Kenyon on this 8 th, day of October, 2024.
ATTEST Douglas Henke, Mayor
________________ Holli Gudknecht, Deputy City Clerk
October 4th, 2024
Mayor & City Council City of Kenyon
RE: 2025 Street & Utility Improvements
Proposal for Final Design & Bidding Services BMI Project No 24X.139934.000
Mayor and Council:
This letter contains a proposed work scope, fee and schedule for the final design of the 2025 street and utility improvements. Pursuant to our preliminary design proposal dated 5/15/24, we have prepared a feasibility report for the project and we are currently in the process of finishing planning level public meetings. Other data collection including survey, sewer televising and geotechnical (soils) review is also complete.
As we understand, the council wishes to move forward with the improvements project as presented and amended during the 9/10/24 city council meeting. Based on feedback from this meeting, the feasibility report has been updated and is available for viewing on the project website (link below):
https://clients.bolton-menk.com/kenyonstreetandutility/documents/
The project scope is summarized in the table below:
Street/Area From To General Scope
2nd St Slee St Mantorville Rd Water Replacement Langford Ave Pine St Mogren Hill Full Reconstruction Spring St 1st St 2nd St Sanitary lining & repairs Pine St Slee St Pearl Creek Sanitary lining & repairs Pearl Creek Main 2nd St Pearl Creek (north of 2nd St) Sanitary lining & repairs Forest St 3rd St 8th St Sanitary lining & repairs and pavement overlay 8th St Forest St Red Wing Ave Full Reconstruction 5th St Bullis St Spring St Full Reconstruction
This proposal includes engineering services necessary to finalize the design, prepare construction plans and specifications, and bid the project.
1. Scope of Work
A. Project Management
Oversight of Design Activity and Budget Management Preparing, Coordinating, and Attending Public & Design Meetings Providing Progress Updates to City on a Regular Basis Coordinating utility design meetings with private utility owners
33 2025 Street & Utility Improvements October 3, 2024 Proposal for Final Design & Bidding Services Page 2
B. Final Design Engineering & Bidding
Final design engineering includes the preparation of project plans and specifications for use in bidding and construction. Deliverables and other specific tasks are listed below
Construction Plans, including but not limited to: Street Plans and Profiles Utility & Storm Sewer Plans and Profiles Sanitary Sewer Lining/Rehab Plans Stormwater Pollution Prevention Plan Details and applicable pavement sections Tabulations and Statement of Estimated Quantities Cross Sections Project Manual Contract/Bidding documents General and Supplemental Conditions Technical Specifications Permit Applications/Approvals & Utility Coordination MDH – Watermain Plan Review MnDOT Misc. work or utility permit Goodhue County Utility Permit DNR Water Crossing Permit Permit Applications will be prepared and billed through Bolton & Menk, unless specific invoices are sent to the City from applicable regulatory agencies. An approximate $3,000 allowance is included in the fees below for payment of permit/licensing fees Send notices to private and public utility providers. Hold design coordination meeting. Public Coordination & Assessments Hold (2) neighborhood meetings with project residents Prepare final assessment rolls, notices, and mailings Present project information at assessment hearing Bidding Posting bid documents to public bidding website Answer bidder questions, prepare addenda as necessary Attend bid opening Preparation of applicable resolutions and notices for advertisement and bid approval
This work scope does not include any construction engineering or other services following bid award. A separate proposal will be provided for that work prior to construction.
2. Fees A summary of the fees associated with the scope is provided below
Item Cost
Project Management $19,700 Final Design, Plan Prep, Project Manual $189,400 Permits and Utility Coordination $11,000 Assessment Process, Hearings, Meetings $17,900 Bidding $8,200 Total $246,200
34 2025 Street & Utility Improvements October 3, 2024 Proposal for Final Design & Bidding Services Page 3
The fees noted above are estimated, based on the scope noted above. A breakdown of these fees is attached. Costs will be billed on an hourly basis and any substantial changes from the total fees provided will be discussed with the city beforehand. The terms of the work performed under this proposal would be in accordance with the existing Agreement for Professional Services between the City of Kenyon and Bolton & Menk.
3. Schedule The following provides a tentative project schedule, based on 2023-24 Construction. Final Design Nov 2024 – Mar 2025 Plan Approval & Bidding April 2025 Final Assessments & Project Award May 2025
If our schedule allows, we will push for an earlier bid date. Collectively, the intent is to deliver a project for the 2025 construction season.
4. Assumptions The following assumptions have been made, relating to this proposal. A DNR Water crossing license for 2nd street watermain seems unlikely, but if required, will be completed as additional services It is likely that some minor grading work will extend into private property on portions of the project. We have assumed that this work can be accomplished without acquisition of formal temporary or private easements. No such easement work is included in this proposal. Construction ground disturbance will be less than 1 acre; therefore, No NPDES permit and stormwater pollution prevention plan will be required Improvements and grading is outside of the FEMA 1% Chance Flood Zone and no detailed flood modelling and Army Corps approvals for the work will be required.
We value our relationship with the City of Kenyon as your City Engineer and appreciate the opportunity to assist the City with this project. If there are any questions related to this proposal, please contact us.
Sincerely, Bolton & Menk, Inc.
Derek P. Olinger, P.E. City Engineer
Cc: Brian Malm, Principal Engineer (Bolton & Menk)
Attachments: Engineering Fee Breakdown
Project Area Figures
35 36 October 3, 2024 Page 4 10/4/2024 Project: 2025 Street & Utility Improvements Proj Engr Principal City Engr Des Engr Total Reimb Total AA Total Labor Engineer Hr Expense (Rounded) Phase: Final Design 2.1 Project Management 50 25 48 123 $ 19,662.00 $ - $19,700.00 2.2 Final Design, Plan Preparation, Project Manual 157 40 782 115 24 1118 $ 189,422.00 $ - $189,400.00 2.3 Permits & Utility Coordination 33 8 2 43 $ 8,017.00 $ 2,950.00 $11,000.00 2025 Street & Utility Improvements
2.4 Assessment Process, Hearings, Meetings 52 36 14 102 $ 17,854.00 $ - $17,900.00 2.5 Bidding 19 15 17 51 $ 8,248.00 $ - $8,200.00 Subtotal Hours 311 40 866 115 105 1437 $ 243,203.00 $ 2,950.00 $ 246,200.00 *Reimbursible Expense Breakdown (Included in Totals Above) Estimated Permit Fees $ 2,950.00 Proposal for Final Design & Bidding Services 2025 Street & Utility Improvements October 3, 2024 Proposal for Final Design & Bidding Services Page 5
AGENDA ITEM NO. VII.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: October 8, 2024
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Engineering
Agenda Section: Engineering
SUBJECT: Pay Application 9
Pearl Creek & Gates Ave Utility Improvements
SUGGESTED ACTION: See Attachments
Attachments:
02.1_RCA_Pearl Creek & Gates Ave Utility Improvements.pdf 02.2_Pearl Creek Pay App No. 9.pdf
REQUEST FOR COUNCIL ACTION
Agenda Item: Department: Requested Council Meeting Date: Submitted By: Engineering 10/03/2024 Derek Olinger
TITLE OF ISSUE: Pearl Creek & Gates Ave Utility Improvements
BACKGROUND AND SUPPLEMENTAL INFORMATION: The attached pay estimate includes work for restoration of the yard space around the new lift station, which was completed in late September.
The contract final completion date passed on September 27 th. To date, punch list work requiring attention includes several areas of turf restoration, final testing of the sewer main and some other minor items. BCM has been notified that further delays will result in liquidated damage deductions from the final payment.
SOURCE OF FUNDING: Project Financing
REQUESTED COUNCIL ACTION: Motion Approving Pay Application #9 to BCM Construction
Supporting Documents Attached:
Resolution Ordinance Contract Minutes OTHER
Pay App
Contractor's Application for Payment Owner: CITY OF KENYON Owner's Project No.: N/A Engineer: BOLTON & MENK Engineer's Project No.: 0H1.126462 Contractor: BCM CONSTRUCTION Agency's Project No.: N/A Project: 2023 PEARL CREEK SANITARY SEWER & GATES AVE UTILITY IMPROVEMENTS Contract: N/A Application No.: 9 Application Date: 10/8/2024 Application Period: From 8/31/2024 to 9/27/2024 1. Original Contract Price $ 1,241,494.22 2. Net change by Change Orders $ 14,800.00 3. Current Contract Price (Line 1 + Line 2) $ 1,256,294.22 4. Total Work completed and materials stored to date (Sum of Column G Lump Sum Total and Column J Unit Price Total) $ 1,231,905.52 5. Retainage a. 5% X $ 1,231,905.52 Work Completed $ 61,595.28 b. 5% X $ - Stored Materials $ - c. Total Retainage (Line 5.a + Line 5.b) $ 61,595.28 6. Amount eligible to date (Line 4 - Line 5.c) $ 1,170,310.24 7. Less previous payments $ 1,164,871.49 8. Amount due this application $ 5,438.75 Contractor's Certification The undersigned Contractor certifies, to the best of its knowledge, the following: (1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment; (2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and (3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective.
Contractor: BCM CONSTRUCTION
Signature: Date: Name: AARON MILLER Title: PROJECT MANAGER
Recommended by Engineer Approved by Owner
By: By: Name: DEREK OLINGER, PE Name: FRANK BOYLES Title: CITY ENGINEER Title: INTERIM CITY ADMINISTRATOR Date: Date:
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 40 Progress Estimate - Unit Price Work Contractor's Application for Payment Owner: CITY OF KENYON Owner's Project No.: N/A Engineer: BOLTON & MENK Engineer's Project No.: 0H1.126462 Contractor: BCM CONSTRUCTION Agency's Project No.: N/A Project: 2023 PEARL CREEK SANITARY SEWER & GATES AVE UTILITY IMPROVEMENTS Contract: N/A
Application No.: 9 Application Period: From 08/31/24 to 09/27/24 Application Date: 10/08/24
A B C D E F F1 F2 G H I J K L Contract Information Previous Estimate Work Completed Work Completed and % of Estimated Value of Work Materials Stored Value of Difference fron Bid Value of Bid Item Quantity Completed to Date Materials Currently to Date Item Estimate Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J) No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($) Original Contract 1 MOBILIZATION 1.00 LS 55,000.00 55,000.00 1.00 55,000.00 1.00 55,000.00 55,000.00 100% - 2 CLEARING AND GRUBBING 1.00 LS 13,125.00 13,125.00 1.00 13,125.00 1.00 13,125.00 13,125.00 100% - 3 REMOVE RIPRAP (P) 75.00 CY 21.00 1,575.00 75.00 1,575.00 75.00 1,575.00 1,575.00 100% - 4 SITE GRADING 1.00 LS 30,000.00 30,000.00 1.00 30,000.00 1.00 30,000.00 30,000.00 100% - 5 GEOGRID TYPE 1 1,130.00 SY 1.75 1,977.50 955.00 1,671.25 955.00 1,671.25 1,671.25 85% 306.25 6 AGGREGATE SURFACING CLASS 2 630.00 TON 25.00 15,750.00 630.00 15,750.00 630.00 15,750.00 15,750.00 100% - 7 PAVEMENT/CURB/DRIVEWAY PATCHING 1.00 LS 26,500.00 26,500.00 1.00 26,500.00 1.00 26,500.00 26,500.00 100% - 8 6" CONCRETE DRIVEWAY (REINFORCED) 160.00 SY 114.00 18,240.00 160.00 18,240.00 160.00 18,240.00 18,240.00 100% - 9 BOLLARD 4.00 EA 252.00 1,008.00 - - - - - 1,008.00 10 TRAFFIC CONTROL 1.00 LS 4,500.00 4,500.00 1.00 4,500.00 1.00 4,500.00 4,500.00 100% - 11 EROSION & SEDIMENTATION CONTROL 1.00 LS 12,000.00 12,000.00 0.85 10,200.00 0.85 10,200.00 10,200.00 85% 1,800.00 12 STABILIZE & REESTABLISH TURF 1.00 LS 15,000.00 15,000.00 0.90 13,500.00 0.90 13,500.00 13,500.00 90% 1,500.00 13 EXPLORATORY EXCAVATION 10.00 HOUR 400.00 4,000.00 3.00 1,200.00 3.00 1,200.00 1,200.00 30% 2,800.00 14 CONSTRUCTION ALLOWANCE 35,000.00 UNIT 1.00 35,000.00 23,074.20 23,074.20 28,799.20 28,799.20 28,799.20 82% 6,200.80 15 HWY 60 MH & PIPE DISCONNECTIONS 1.00 LS 8,000.00 8,000.00 1.00 8,000.00 1.00 8,000.00 8,000.00 100% - 16 REMOVE MANHOLE (SANITARY) 3.00 EACH 1,500.00 4,500.00 3.00 4,500.00 3.00 4,500.00 4,500.00 100% - 17 EXCAVATION - ROCK 180.00 CY 84.00 15,120.00 103.00 8,652.00 103.00 8,652.00 8,652.00 57% 6,468.00 18 DEWATERING 1.00 LS 20,000.00 20,000.00 1.00 20,000.00 1.00 20,000.00 20,000.00 100% - 19 CONNECT TO EXISTING SANITARY SEWER MAIN 2.00 EACH 875.00 1,750.00 3.00 2,625.00 3.00 2,625.00 2,625.00 150% (875.00) 20 CONNECT TO EXISTING SANITARY SEWER SERVICE 2.00 EACH 600.00 1,200.00 1.00 600.00 1.00 600.00 600.00 50% 600.00 21 6" PVC PIPE DRAIN CLEANOUT 3.00 EACH 400.00 1,200.00 3.00 1,200.00 3.00 1,200.00 1,200.00 100% - 22 8" PVC PIPE SEWER (CREEK CROSSING) 157.00 LF 1,400.00 219,800.00 157.00 219,800.00 157.00 219,800.00 219,800.00 100% - 23 8" PVC PIPE SEWER 280.00 LF 90.00 25,200.00 283.00 25,470.00 283.00 25,470.00 25,470.00 101% (270.00) 24 6" PVC SANITARY SERVICE PIPE 304.00 LF 102.00 31,008.00 299.00 30,498.00 299.00 30,498.00 30,498.00 98% 510.00 25 4" FORCE MAIN PIPE 1,274.00 LF 37.00 47,138.00 1,279.00 47,323.00 1,279.00 47,323.00 47,323.00 100% (185.00) 26 4" INSULATION 25.00 SY 65.00 1,625.00 - - - - - 1,625.00 27 CONST DRAINAGE STRUCTURE DES 4007 (MH A) 1.00 EACH 7,000.00 7,000.00 1.00 7,000.00 1.00 7,000.00 7,000.00 100% - 28 CONST DRAINAGE STRUCTURE (MH B - AIR/VAC RELEASE) 1.00 EACH 5,500.00 5,500.00 1.00 5,500.00 1.00 5,500.00 5,500.00 100% - 29 CONST DRAINAGE STRUCTURE DES 4007 (MH C) 1.00 EACH 8,200.00 8,200.00 1.00 8,200.00 1.00 8,200.00 8,200.00 100% - 30 CONST DRAINAGE STRUCTURE DES 4007 (MH D) 1.00 EACH 8,000.00 8,000.00 1.00 8,000.00 1.00 8,000.00 8,000.00 100% - 31 REPLACE & ADJUST CASTING 1.00 EACH 1,350.00 1,350.00 1.00 1,350.00 1.00 1,350.00 1,350.00 100% - 32 CONSTRUCT 8" INSIDE DROP (MH C) 1.00 EACH 4,500.00 4,500.00 1.00 4,500.00 1.00 4,500.00 4,500.00 100% - 33 CONSTRUCT 8" INSIDE DROP (MH D) 1.00 EACH 4,500.00 4,500.00 1.00 4,500.00 1.00 4,500.00 4,500.00 100% - 34 SANITARY SEWER TRACER SYSTEM 1.00 LS 3,000.00 3,000.00 0.50 1,500.00 0.50 1,500.00 1,500.00 50% 1,500.00 35 LIFT STATION & VALVE VAULT 1.00 LS 235,090.22 235,090.22 1.00 235,090.22 1.00 235,090.22 235,090.22 100% - 36 ELECTRICAL (POWER EXTEN, BACKUP GEN, CONTROL, LIGHT, CONCRETE PADS) 1.00 LS 200,000.00 200,000.00 0.98 196,000.00 0.98 196,000.00 196,000.00 98% 4,000.00 37 GAS SERVICE ALLOWANCE 8,000.00 UNIT 1.00 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 100% - 38 DISCONNECT EXISTING WATER MAIN 1.00 EACH 500.00 500.00 1.00 500.00 1.00 500.00 500.00 100% - 39 CONNECT TO EXISTING WATER MAIN 5.00 EACH 1,000.00 5,000.00 5.00 5,000.00 5.00 5,000.00 5,000.00 100% - 40 HYDRANT (9' BURY) 1.00 EACH 6,500.00 6,500.00 1.00 6,500.00 1.00 6,500.00 6,500.00 100% - 41 4" GATE VALVE AND BOX 1.00 EACH 2,000.00 2,000.00 1.00 2,000.00 1.00 2,000.00 2,000.00 100% - 42 6" GATE VALVE AND BOX 2.00 EACH 2,250.00 4,500.00 2.00 4,500.00 2.00 4,500.00 4,500.00 100% - 43 8" GATE VALVE AND BOX 1.00 EACH 3,000.00 3,000.00 1.00 3,000.00 1.00 3,000.00 3,000.00 100% - 44 4" WATERMAIN 16.00 LF 100.00 1,600.00 16.00 1,600.00 16.00 1,600.00 1,600.00 100% -
EJCDC C-620 Contractor's Application for Payment
Unit Price (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 1 of 2 41 Progress Estimate - Unit Price Work Contractor's Application for Payment Owner: CITY OF KENYON Owner's Project No.: N/A Engineer: BOLTON & MENK Engineer's Project No.: 0H1.126462 Contractor: BCM CONSTRUCTION Agency's Project No.: N/A Project: 2023 PEARL CREEK SANITARY SEWER & GATES AVE UTILITY IMPROVEMENTS Contract: N/A
Application No.: 9 Application Period: From 08/31/24 to 09/27/24 Application Date: 10/08/24
A B C D E F F1 F2 G H I J K L Contract Information Previous Estimate Work Completed Work Completed and % of Estimated Value of Work Materials Stored Value of Difference fron Bid Value of Bid Item Quantity Completed to Date Materials Currently to Date Item Estimate Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J) No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($) 45 6" WATERMAIN 20.00 LF 100.00 2,000.00 27.00 2,700.00 27.00 2,700.00 2,700.00 135% (700.00) 46 8" WATERMAIN 615.00 LF 70.00 43,050.00 641.00 44,870.00 641.00 44,870.00 44,870.00 104% (1,820.00) 47 WATERMAIN FITTINGS 654.00 LB 13.25 8,665.50 593.00 7,857.25 593.00 7,857.25 7,857.25 91% 808.25 48 WATERMAIN TRACER SYSTEM 1.00 LS 2,500.00 2,500.00 1.00 2,500.00 1.00 2,500.00 2,500.00 100% - 49 6" NON-METALLIC CONDUIT 650.00 LF 57.00 37,050.00 636.00 36,252.00 636.00 36,252.00 36,252.00 98% 798.00 50 ELECTRICAL VAULT MANHOLE 1.00 EACH 10,500.00 10,500.00 1.00 10,500.00 1.00 10,500.00 10,500.00 100% - 1.01 PAVING MOBILIZATION 1.00 LS 1,800.00 1,800.00 1.00 1,800.00 1.00 1,800.00 1,800.00 100% - 1.02 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) (SINGLE 3" LIFT) 156.00 TON 112.00 17,472.00 171.05 19,157.60 171.05 19,157.60 19,157.60 110% (1,685.60) - - - - - - - Original Contract Totals $ 1,241,494.22 $ 1,211,380.52 98% $ 1,217,105.52 $ - $ 1,217,105.52 98% $ 24,388.70
Change Orders
CO1-1 HAUL & DISPOSE CONCRETE RUBBLE 400.00 C Y 22.00 8,800.00 400.00 8,800.00 400.00 8,800.00 8,800.00 100% - CO1-2 IMPORT FILL (REPLACING RUBBLE REMOVAL) 400.00 C Y 15.00 6,000.00 400.00 6,000.00 400.00 6,000.00 6,000.00 100% - - - - - Change Order Totals $ 14,800.00 $ 14,800.00 100% $ 14,800.00 $ - $ 14,800.00 100% $ -
Original Contract and Change Orders
Project Totals $ 1,256,294.22 $ 1,226,180.52 98% $ 1,231,905.52 $ - $ 1,231,905.52 98% $ 24,388.70
EJCDC C-620 Contractor's Application for Payment
Unit Price (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 2 of 2 42 AGENDA ITEM NO. VIII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: October 8, 2024
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Legal
Agenda Section: Legal
SUBJECT: Rezoning Request – Jeffrey and Ann Traxler
Ordinance 106: Rezoning a Parcel of Land Owned by Jeffrey and
Ann Traxler
from I-1 (General Industrial) to G-2 (General Commercial)
Suggested Action:
Jeff and Ann Traxler are requesting approval to rezone a parcel they own from I-1 (General Industrial) to C-2 (General Commercial). They are planning to move their NAPA business to this site. The Planning Commission held a public hearing on October 1, 2024. No public comment was received at the hearing. The Planning Commission recommended approval of the rezoning to the City Council at the October 1 meeting.
Requested Action: MOTION NEEDED TO ADOPT ORDINANCE 106
Motion Needed If Ordinance Is Adopted To:
APPROVE RESOLUTION 2024-25: Approving Publication of
Ordinance 106 by Title and Summary
Attachments:
Ordinance 106 TRAXLER_rezoning.doc
Resolution 2024-25 Approving_publication_of_Ordinance_No__106_by_title_and_summary.doc
ORDINANCE 106, THIRD SERIES
An Ordinance Of The City Of Kenyon Rezoning Aparcel Of Land
OWNED BY JEFFREY AND ANN TRAXLER FROM I-1 (GENERAL INDUSTRIAL) TO
C-2 (GENERAL COMMERCIAL)
WHEREAS, the City of Kenyon has zoning ordinances and zoning a map with their purpose being as outlined in Chapter 5 of the Kenyon City Code governing zoning, which may be amended pursuant to the authority and procedures outlined in Section 560.05 of the Kenyon City Code; and
WHEREAS, Jeffrey and Ann Traxler (the "Applicant") are the fee owners of the property located at 502 Huseth St. in the City of Kenyon, Goodhue County, Minnesota, with a legal description as follows: That part of the Northwest Quarter of the Northwest Quarter of Section 9, Township I 09 North. Range 18 West, Goodhue County, Minnesota. described as follows: Commencing at the northwest corner of said Northwest Quarter of the Northwest Quarter: thence North 89 degrees 38 minutes 06 seconds East (assumed bearing). along the north line of said Northwest Quarter of the Northwest Quarter, a distance of 1059.00 feet; thence South 00 degrees 34 minutes 08 seconds West 522.38 feet to an intersection with a line 10.00 feet southeasterly of, measured at a right angle to and parallel with the southerly line of the former Chicago. Milwaukee. St. Paul and Pacific Railroad and the point of beginning of the land to be described: thence continuing South 00 degrees 34 minutes 08 seconds West 125.69 feet; thence South 89 degrees 25 minutes 52 seconds East 274.33 feet to the east line of said Northwest Quarter of the Northwest Quarter; thence North 00 degrees 14 minutes 47 seconds East, along said east line, a distance of 338.27 feet to an intersection with the northerly line of said former Chicago, Milwaukee, St. Paul and Pacific Railroad; thence southwesterly along said northerly line to the west line of the East 364.40 feet of said Northwest Quarter of the Northwest Quarter: thence South 00 degrees 14 minutes 47 seconds West, along said west line of the East 364.40 feet, a distance of 117.35 feet to said line 10.00 feet southeasterly of, measured at a right angle to and parallel with the southerly line of the former Chicago, Milwaukee, St. Paul and Paci tic Railroad; thence North 69 degrees 51 minutes 52 seconds East, along said parallel line, a distance of 96.85 feet to the point of beginning. Containing 2.08 acres, more or less. SUBJECT TO a 20.00 foot easement for public access and utility purposes over, under and across part of the Northwest Quarter of the Northwest Quarter of Section 9, Township 1 0 9 North, Range 18 West, Goodhue County, Minnesota, the centerline of which is described as follows: Commencing at the northwest corner of said Northwest Quarter of the Northwest Quarter; thence North 89 degrees 38 minutes 06 seconds East (assumed bearing), along the north line of said Northwest Quarter of the Northwest Quarter. a distance of 1059.00 feet; thence South 00 degrees 34 minutes 08 seconds West 508.18 feet: thence South 70 degrees 41 minutes 02 seconds West 96.47 feet to the west line of the East 364.40 feet of said Northwest Quarter of the Northwest Quarter and the point of beginning of the centerline to be described; thence North 70 degrees 41 minutes 02 seconds East 325.48 feet: thence North 74 degrees 32 minutes l2 seconds East 59.95 feet to the east line of said Northwest Quarter of the Northwest Quarter, said centerline there terminating. The sidelines of said easement shall be lengthened or shortened to terminate on said west line of the East 364.40 feet and on said east line of the Northwest Quarter of the Northwest Quarter. ALSO SUBJECT TO a public road easement and all other easements and restrictions of record. if any. (hereinafter, the "Property", with PID #66.680.0460); and
WHEREAS, the Applicant has requested that the Property be rezoned from I-1 (General Industrial) to C-2 (General Commercial); and
WHEREAS, the procedures outlined in Section 560.05 of the City Code pertaining to amendments to the zoning ordinance have been fully satisfied, including public hearing conducted by the Planning Commission on October 1, 2024; and
WHEREAS, no public comments were received as to the Applicant's rezoning request; and
1 44 WHEREAS, the Planning Commission made the following findings: a. That the zoning ordinance revision changing the Property's zoning district will not be injurious to the use and enjoyment of other property in the immediate vicinity for purposes already permitted, nor substantially diminish or impair property values of neighboring property, nor otherwise be inconsistent with the objectives and policies of the City's Comprehensive Plan, upon the modification of the Plan consistent with this policy change; b. There is a demonstrated need for the zoning amendment recommended by the Planning Commission; and
WHEREAS, a recommendation by the Planning Commission to rezone the Property was submitted to the City Council pursuant to Planning Commission Resolution 2021-01; and
WHEREAS, the Planning Commission recommended that the City enact an ordinance pursuant to Kenyon City Code Section 560.05 that rezones the rezoned from I-1 (General Industrial) to C-2 (General Commercial) and amends the zoning use district map for the City; and
WHEREAS, the public hearing and notice requirements of Minnesota Statutes Section 462.357, subd. 3 has been fulfilled and satisfied by the Planning Commission and the City.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Kenyon,
Minnesota, ordains:
1. The above set-forth preamble and recitals are incorporated into and made a part of this ordinance and constitute the findings of the Planning Commission concerning this matter.
2. The requirements as set forth in City Code Section 560.05 for the requested rezoning have been satisfied.
3. The Planning Commission recommends that the Applicant's request for rezoning from I-1(General Industrial) to C-2 (General Commercial) be granted by the Kenyon City Council.
4. The Planning Commission recommends that the Kenyon City Council adopt a rezoning ordinance, which accomplishes the recommendation set forth above by the Kenyon Planning Commission.
This ordinance shall take effect and be in full force from and after its passage and publication.
Passed by the City Council of the City of Kenyon, Minnesota this 8th day of October, 2024.
__________________________________ Douglas Henke, Mayor ATTEST: ________________________ Holli Gudknecht, Deputy City Clerk
2 45 RESOLUTION NO. 2024-25
City Of Kenyon
COUNTY OF GOODHUE
STATE OF MINNESOTA
A Resolution Approving Publication Of
ORDINANCE NO. 106 BY TITLE AND SUMMARY
WHEREAS, on October 8, 2024, the City Council of the City of Kenyon adopted Ordinance No. 106 entitled "AN ORDINANCE OF THE CITY OF KENYON REZONING A PARCEL OF LAND OWNED BY JEFFREY AND ANN TRAXLER FROM I-1 (GENERAL INDUSTRIAL) TO C-2 (GENERAL COMMERCIAL)"; and
WHEREAS, the ordinance is approximately two pages in length; and
WHEREAS, Minnesota Statutes, section 412.191, subd. 4 allows publication by title and summary in the case of lengthy ordinances; and
WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinance.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of
Kenyon that the following summary is hereby approved for official publication:
Summary Publication
ORDINANCE NO. 106
AN ORDINANCE OF THE CITY OF KENYON REZONING A PARCEL OF LAND OWNED BY JEFFREY AND ANN TRAXLER AND FROM I-1 (GENERAL INDUSTRIAL) TO C-2 (GENERAL COMMERCIAL)
On October 1, 2024, the City Council of the City of Kenyon adopted Ordinance No. 106, the
title of which is stated above. The Ordinance applies to a parcel with PID #66.680.0460 within the City of Kenyon. The Ordinance sets forth the rezoning of this parcel according to the procedures outlined in Section 560.05 of the City Code pertaining to amendments to the zoning ordinance including a public hearing conducted by the Planning Commission on October 1, 2024. The full text of Ordinance No. 106 is available for inspection at Kenyon City Hall during regular business hours.
NOW, THEREFORE, IT IS HEREBY FURTHER RESOLVED by the City Council of the City of Kenyon that the Deputy City Clerk is directed to publish the above summary in lieu of publication of the entire ordinance, and is further directed to post a copy of the entire text of the ordinance at the Kenyon Library and on the bulletin board at Kenyon City Hall for a period of not less than 30 days. In addition, a printed copy of the ordinance is available for inspection by any person during regular office hours at Kenyon City Hall.
1 46 Adopted by the Kenyon City Council on this 8th day of October, 2024.
____________________________________ Douglas Henke Mayor ATTEST:
___________________________________________ Holli Gudknecht Deputy City Clerk
2 47 AGENDA ITEM NO. IX.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: October 8, 2024
SUBMITTED BY: Holli Gudknecht, Finance
ITEM TYPE: Financial
Agenda Section: Financial
SUBJECT: September Financials
Suggested Action:
Attachments:
CITY OF KENYON Expense Summary.pdf
CITY OF KENYON Revenue Summary.pdf
48 10/04/24 3:53 PM CITY OF KENYON Page 1 CITY OF KENYON Expense Summary
SEPTEMBER 2024 %YTD Account Last Dim Descr 2024 Amt YTD Amt 2024 Budget Budget 2023 Amt
101 GENERAL FUND
41000 GENERAL GOVERNMENT E 101-41000-609 LOAN PRINCIPAL-INTERFUND K $0.00 $0.00 $0.00 0.00% $1.00 41000 GENERAL GOVERNMENT $0.00 $0.00 $0.00 0.00% $1.00
41110 CITY COUNCIL E 101-41110-101 SALARIES - REGULAR $0.00 $9,527.16 $11,660.00 81.71% $12,545.00 E 101-41110-122 FICA - EMPLOYER SHARE $0.00 $537.95 $920.00 58.47% $889.78 E 101-41110-142 UNEMPLOYMENT COMPENSATI $0.00 $29.70 $0.00 0.00% $0.00 E 101-41110-150 INSURANCE - WORKERS COMP $4.31 $37.74 $50.00 75.48% $107.72 E 101-41110-311 CONFERENCE & TRAINING $0.00 $0.00 $350.00 0.00% $134.30 E 101-41110-331 TRAVEL EXPENSE $0.00 $0.00 $200.00 0.00% $0.00 E 101-41110-430 MISCELLANEOUS $0.00 $78.42 $0.00 0.00% $10.00 E 101-41110-433 DUES AND SUBSCRIPTIONS $0.00 $4,215.38 $100.00 4215.38% $7,658.74 41110 CITY COUNCIL $4.31 $14,426.35 $13,280.00 108.63% $21,345.54
41310 CITY ADMINISTRATION E 101-41310-100 SALARIES - PART TIME $1,358.00 $3,885.12 $17,214.75 22.57% $18,118.78 E 101-41310-101 SALARIES - REGULAR $6,200.62 $140,968.17 $177,702.00 79.33% $183,046.60 E 101-41310-102 SALARIES - OVERTIME $2,064.47 $11,814.18 $0.00 0.00% $9,631.93 E 101-41310-121 PERA - EMPLOYER SHARE $680.16 $11,678.02 $14,621.00 79.87% $16,012.25 E 101-41310-122 FICA - EMPLOYER SHARE $641.17 $11,734.68 $14,910.00 78.70% $5,459.73 E 101-41310-130 INSURANCE - MED/DENT/LIFE/ $3,088.10 $39,566.16 $89,645.00 44.14% $88,151.95 E 101-41310-131 EMPLOYER H.S.A.EXPENSE $0.00 $1,237.50 $0.00 0.00% $0.00 E 101-41310-142 UNEMPLOYMENT COMPENSATI $0.00 $63.55 $0.00 0.00% $0.00 E 101-41310-150 INSURANCE - WORKERS COMP $74.12 $649.93 $870.00 74.70% $1,900.00 E 101-41310-311 CONFERENCE & TRAINING $0.00 $0.00 $1,500.00 0.00% $676.29 E 101-41310-324 OUTSIDE SERVICES $7,530.00 $34,335.71 $0.00 0.00% $21,815.03 E 101-41310-331 TRAVEL EXPENSE $0.00 $281.40 $1,500.00 18.76% $511.98 E 101-41310-342 TRAINING FEES $0.00 -$100.00 $0.00 0.00% $0.00 E 101-41310-360 INSURANCE - PROPERTY/LIABIL $96.88 $848.05 $960.00 88.34% $1,565.67 E 101-41310-430 MISCELLANEOUS $0.00 $33.75 $0.00 0.00% $120.52 E 101-41310-433 DUES AND SUBSCRIPTIONS -$100.00 $563.00 $1,100.00 51.18% $2,956.18 41310 CITY ADMINISTRATION $21,633.52 $257,559.22 $320,022.75 80.48% $349,966.91
41410 ELECTIONS E 101-41410-103 ELECTION JUDGE PAY $0.00 $0.00 $2,500.00 0.00% $0.00 E 101-41410-331 TRAVEL EXPENSE $85.76 $85.76 $0.00 0.00% $941.25
49 10/04/24 3:53 PM Page 2 SEPTEMBER 2024 %YTD Account Last Dim Descr 2024 Amt YTD Amt 2024 Budget Budget 2023 Amt E 101-41410-430 MISCELLANEOUS $107.88 $191.57 $0.00 0.00% $480.00 41410 ELECTIONS $193.64 $277.33 $2,500.00 11.09% $1,421.25
41530 AUDITING E 101-41530-301 AUDITING $0.00 $14,757.50 $15,000.00 98.38% $43,557.17 41530 AUDITING $0.00 $14,757.50 $15,000.00 98.38% $43,557.17
41610 CITY ATTORNEY E 101-41610-304 LEGAL $0.00 $60,676.56 $25,000.00 242.71% $48,390.03 41610 CITY ATTORNEY $0.00 $60,676.56 $25,000.00 242.71% $48,390.03
41700 CITY ENGINEER E 101-41700-303 ENGINEERING $945.00 $11,305.00 $10,000.00 113.05% $14,400.00 41700 CITY ENGINEER $945.00 $11,305.00 $10,000.00 113.05% $14,400.00
41940 GENERAL GOVERNMENT E 101-41940-116 SALARIES -WEBSITE ADMIN $0.00 $3,346.11 $7,036.05 47.56% $6,750.91 E 101-41940-121 PERA - EMPLOYER SHARE $0.00 $209.41 $528.00 39.66% $528.88 E 101-41940-122 FICA - EMPLOYER SHARE $0.00 $241.25 $537.00 44.93% $130.55 E 101-41940-130 INSURANCE - MED/DENT/LIFE/ $957.22 $2,991.98 $3,783.00 79.09% $3,650.97 E 101-41940-131 EMPLOYER H.S.A.EXPENSE $3,187.50 $8,100.06 $0.00 0.00% $1,218.75 E 101-41940-150 INSURANCE - WORKERS COMP $2.76 $24.21 $40.00 60.53% $70.39 E 101-41940-200 OFFICE SUPPLIES $118.54 $1,841.76 $2,800.00 65.78% $2,001.07 E 101-41940-210 OPERATING SUPPLIES & EXPEN $3,328.01 $6,299.42 $10,000.00 62.99% $4,747.00 E 101-41940-302 SAFETY CLASS/DRUG & ALCOH $0.00 $3,163.16 $4,700.00 67.30% $6,350.63 E 101-41940-308 OUTSIDE JANITORIAL SERVICE $1,346.83 $13,071.47 $15,690.00 83.31% $17,202.73 E 101-41940-309 COMPUTER SUPPORT $1,461.93 $8,159.12 $2,500.00 326.36% $6,494.00 E 101-41940-321 UTILITIES-PHONE/INTERNET/C $716.49 $8,175.30 $9,700.00 84.28% $10,976.62 E 101-41940-324 OUTSIDE SERVICES $689.06 $1,367.38 $0.00 0.00% $0.00 E 101-41940-335 MISC BANK CHARGES $0.00 $45.00 $200.00 22.50% $95.00 E 101-41940-339 PAY PAL FEES $26.19 $111.35 $50.00 222.70% $118.62 E 101-41940-340 ADVERTISING $118.30 $2,051.05 $3,500.00 58.60% $1,628.34 E 101-41940-360 INSURANCE - PROPERTY/LIABIL $908.91 $7,955.91 $7,000.00 113.66% $13,729.92 E 101-41940-381 UTILITIES-ELECTRIC & WATER $363.80 $2,383.40 $3,665.00 65.03% $3,359.79 E 101-41940-383 UTILITIES-NATURAL GAS $46.94 $1,041.24 $1,580.00 65.90% $3,107.00 E 101-41940-384 UTILITIES-REFUSE/RECYCLING $0.00 $340.45 $455.00 74.82% $559.58 E 101-41940-385 UTILITIES-SEWER CHARGES $166.95 $1,402.28 $1,120.00 125.20% $1,159.37 E 101-41940-400 REPAIRS AND MAINT $193.41 $6,531.60 $3,500.00 186.62% $4,268.44 E 101-41940-430 MISCELLANEOUS $191.80 $2,549.99 $7,000.00 36.43% $2,680.81 E 101-41940-433 DUES AND SUBSCRIPTIONS $401.46 $5,161.38 $7,000.00 73.73% $12,624.01 E 101-41940-490 DONATIONS $0.00 $2,000.00 $2,000.00 100.00% $2,000.00
50 10/04/24 3:53 PM Page 3 SEPTEMBER 2024 %YTD Account Last Dim Descr 2024 Amt YTD Amt 2024 Budget Budget 2023 Amt E 101-41940-501 CAPITAL OUTLAY $2,007.39 $2,007.39 $8,500.00 23.62% $7,893.00 E 101-41940-609 LOAN PRINCIPAL-INTERFUND K $0.00 $53,000.00 $8,000.00 662.50% $0.00 E 101-41940-610 LOAN INTEREST - INTERFUND $0.00 $1,478.00 $4,000.00 36.95% $0.00 E 101-41940-725 TRANSFER TO GENERAL FUND $0.00 -$300,000.00 $0.00 0.00% $0.00 41940 GENERAL GOVERNMENT $16,233.49 -$154,950.33 $114,884.05 -134.88% $113,346.38
42100 LAW ENFORCEMENT E 101-42100-100 SALARIES - PART TIME $301.40 $17,683.76 $19,000.00 93.07% $11,928.17 E 101-42100-101 SALARIES - REGULAR $21,725.62 $203,880.50 $239,294.05 85.20% $234,294.99 E 101-42100-102 SALARIES - OVERTIME $1,805.21 $21,393.30 $31,000.00 69.01% $24,446.02 E 101-42100-106 SALARIES - TRAINING $0.00 $0.00 $0.00 0.00% $997.86 E 101-42100-112 SALARIES - ADMIN $0.00 $0.00 $0.00 0.00% $19,708.44 E 101-42100-117 LAWENF.SAL./SP PROG/GRANT $0.00 $1,119.80 $0.00 0.00% $0.00 E 101-42100-121 PERA - EMPLOYER SHARE $4,218.30 $41,102.24 $49,195.00 83.55% $50,611.00 E 101-42100-122 FICA - EMPLOYER SHARE $2,174.93 $9,422.85 $5,754.00 163.76% $1,801.52 E 101-42100-130 INSURANCE - MED/DENT/LIFE/ $2,468.79 $17,776.94 $24,323.00 73.09% $27,716.86 E 101-42100-131 EMPLOYER H.S.A.EXPENSE $1,237.50 $5,100.02 $0.00 0.00% $1,218.76 E 101-42100-142 UNEMPLOYMENT COMPENSATI $0.00 $144.29 $0.00 0.00% $0.00 E 101-42100-150 INSURANCE - WORKERS COMP $1,405.05 $12,319.60 $10,060.00 122.46% $20,824.94 E 101-42100-210 OPERATING SUPPLIES & EXPEN $1,045.57 $12,110.75 $7,500.00 161.48% $23,036.61 E 101-42100-211 CLEANING SUPPLIES $0.00 $245.24 $0.00 0.00% $0.00 E 101-42100-212 MOTOR FUELS, LUBES, ADDITIV $1,140.26 $9,134.50 $6,500.00 140.53% $11,728.00 E 101-42100-213 FIREARM AND AMMO PURCHAS $0.00 $749.30 $0.00 0.00% $1,612.89 E 101-42100-222 TIRES $584.00 $584.00 $1,500.00 38.93% $266.78 E 101-42100-304 LEGAL $1,400.00 $14,505.00 $13,800.00 105.11% $13,284.94 E 101-42100-307 CONTRACT SERVICES $2,333.28 $6,101.26 $3,600.00 169.48% $8,600.22 E 101-42100-311 CONFERENCE & TRAINING $385.92 $4,682.15 $3,000.00 156.07% $2,747.72 E 101-42100-321 UTILITIES-PHONE/INTERNET/C $1,128.02 $5,468.99 $4,220.00 129.60% $6,540.48 E 101-42100-331 TRAVEL EXPENSE $14.00 $51.52 $500.00 10.30% $0.00 E 101-42100-339 PAY PAL FEES $0.00 $10.54 $0.00 0.00% $15.54 E 101-42100-340 ADVERTISING $366.87 $545.87 $750.00 72.78% $2,184.35 E 101-42100-360 INSURANCE - PROPERTY/LIABIL $1,838.34 $16,091.39 $15,470.00 104.02% $29,017.36 E 101-42100-381 UTILITIES-ELECTRIC & WATER $280.77 $1,890.79 $1,000.00 189.08% $2,224.37 E 101-42100-383 UTILITIES-NATURAL GAS $0.00 $2,982.81 $1,500.00 198.85% $1,221.44 E 101-42100-384 UTILITIES-REFUSE/RECYCLING $0.00 $265.52 $400.00 66.38% $432.07 E 101-42100-385 UTILITIES-SEWER CHARGES $0.00 $0.00 $300.00 0.00% $189.69 E 101-42100-400 REPAIRS AND MAINT $674.82 $5,062.54 $4,000.00 126.56% $5,945.04 E 101-42100-418 UNIFORMS $271.34 $2,543.50 $2,400.00 105.98% $6,607.70 E 101-42100-429 PERMITS AND LICENSES $0.00 $91.94 $1,200.00 7.66% $0.00 E 101-42100-430 MISCELLANEOUS $111.83 $1,710.66 $1,000.00 171.07% $3,523.94 E 101-42100-433 DUES AND SUBSCRIPTIONS $34.24 $3,476.08 $3,300.00 105.34% $2,926.57
51 10/04/24 3:53 PM Page 4 SEPTEMBER 2024 %YTD Account Last Dim Descr 2024 Amt YTD Amt 2024 Budget Budget 2023 Amt E 101-42100-501 CAPITAL OUTLAY $7,736.37 $58,091.37 $48,500.00 119.78% $6,796.94 E 101-42100-740 TRANSFER TO CAPITAL FUND $0.00 $4,832.40 $9,000.00 53.69% $9,000.00 42100 LAW ENFORCEMENT $54,682.43 $481,171.42 $508,066.05 94.71% $531,451.21
43100 STREETS E 101-43100-101 SALARIES - REGULAR $9,307.15 $83,096.04 $105,495.60 78.77% $96,742.47 E 101-43100-102 SALARIES - OVERTIME $0.00 $2,126.15 $8,925.00 23.82% $12,670.37 E 101-43100-121 PERA - EMPLOYER SHARE $698.04 $6,216.65 $7,964.25 78.06% $8,521.12 E 101-43100-122 FICA - EMPLOYER SHARE $1,087.41 $6,725.40 $8,785.00 76.56% $2,337.96 E 101-43100-130 INSURANCE - MED/DENT/LIFE/ $3,422.93 $25,827.86 $41,082.00 62.87% $35,760.50 E 101-43100-131 EMPLOYER H.S.A.EXPENSE $0.00 $1,500.01 $0.00 0.00% $1,078.12 E 101-43100-142 UNEMPLOYMENT COMPENSATI $0.00 $41.90 $0.00 0.00% $0.00 E 101-43100-150 INSURANCE - WORKERS COMP $531.78 $4,662.75 $6,825.00 68.32% $13,756.76 E 101-43100-151 INSURANCE - WORK COMP DED $0.00 $0.00 $0.00 0.00% $1,000.00 E 101-43100-210 OPERATING SUPPLIES & EXPEN $149.99 $2,974.71 $10,000.00 29.75% $10,429.00 E 101-43100-212 MOTOR FUELS, LUBES, ADDITIV $600.11 $4,452.14 $12,000.00 37.10% $11,919.00 E 101-43100-224 STREET MAINTENANCE $0.00 $12,647.41 $80,000.00 15.81% $78,457.78 E 101-43100-225 BOULEVARD of ROSES $0.00 $375.17 $2,000.00 18.76% $1,521.76 E 101-43100-311 CONFERENCE & TRAINING $0.00 $0.00 $500.00 0.00% $0.00 E 101-43100-321 UTILITIES-PHONE/INTERNET/C $247.42 $1,087.00 $1,255.00 86.61% $1,530.00 E 101-43100-360 INSURANCE - PROPERTY/LIABIL $644.60 $5,642.36 $7,526.00 74.97% $9,405.55 E 101-43100-381 UTILITIES-ELECTRIC & WATER $171.19 $1,412.37 $1,625.00 86.92% $2,190.09 E 101-43100-383 UTILITIES-NATURAL GAS $47.94 $2,053.08 $4,500.00 45.62% $4,229.52 E 101-43100-384 UTILITIES-REFUSE/RECYCLING $0.00 $340.43 $555.00 61.34% $553.97 E 101-43100-385 UTILITIES-SEWER CHARGES $131.67 $1,148.11 $1,600.00 71.76% $1,610.17 E 101-43100-400 REPAIRS AND MAINT $0.00 $12,854.17 $14,000.00 91.82% $20,113.72 E 101-43100-414 OSHA/SAFETY CLOTH. & EQUIP $29.99 $200.26 $700.00 28.61% $535.77 E 101-43100-418 UNIFORMS $33.80 $271.78 $500.00 54.36% $740.57 E 101-43100-430 MISCELLANEOUS $0.00 $0.00 $450.00 0.00% $52.50 E 101-43100-501 CAPITAL OUTLAY $0.00 $0.00 $0.00 0.00% $8,650.00 E 101-43100-505 GIS Operation and Maintenance $0.00 $2,239.25 $0.00 0.00% $0.00 E 101-43100-606 CAPITAL LEASE PRINCIPAL $0.00 $0.00 $13,652.00 0.00% $148,637.87 E 101-43100-619 CAPITAL LEASE INTEREST $0.00 $0.00 $1,385.00 0.00% $8,370.52 E 101-43100-740 TRANSFER TO CAPITAL FUND $0.00 $0.00 $45,000.00 0.00% $45,000.00 43100 STREETS $17,104.02 $177,895.00 $376,324.85 47.27% $525,815.09
43160 STREET LIGHTING E 101-43160-387 UTILITIES-STR. LIGHTS - ALLEY $2,094.91 $18,934.13 $23,420.00 80.85% $26,247.72 E 101-43160-388 UTILITIES-STR. LIGHTS-MAIN/G $266.41 $2,460.97 $3,790.00 64.93% $3,646.04 43160 STREET LIGHTING $2,361.32 $21,395.10 $27,210.00 78.63% $29,893.76
52 10/04/24 3:53 PM Page 5 SEPTEMBER 2024 %YTD Account Last Dim Descr 2024 Amt YTD Amt 2024 Budget Budget 2023 Amt
43250 RECYCLING E 101-43250-386 RECYCLING $3,865.00 $30,900.00 $0.00 0.00% $46,360.00 43250 RECYCLING $3,865.00 $30,900.00 $0.00 0.00% $46,360.00
45124 SWIMMING POOL E 101-45124-100 SALARIES - PART TIME $1,547.69 $51,075.78 $38,818.50 131.58% $44,766.95 E 101-45124-101 SALARIES - REGULAR $450.99 $1,942.11 $1,606.50 120.89% $3,717.04 E 101-45124-102 SALARIES - OVERTIME $0.00 $0.00 $1,606.50 0.00% $1,525.04 E 101-45124-121 PERA - EMPLOYER SHARE $33.82 $772.41 $270.00 286.08% $377.11 E 101-45124-122 FICA - EMPLOYER SHARE $112.38 $3,992.40 $3,133.00 127.43% $3,815.07 E 101-45124-130 INSURANCE - MED/DENT/LIFE/ $162.19 $1,222.03 $645.00 189.46% $1,736.69 E 101-45124-150 INSURANCE - WORKERS COMP $161.00 $1,411.69 $1,780.00 79.31% $3,982.06 E 101-45124-210 OPERATING SUPPLIES & EXPEN $1,359.34 $2,731.20 $2,500.00 109.25% $2,829.18 E 101-45124-216 CHEMICALS $0.00 $6,660.29 $5,000.00 133.21% $4,490.01 E 101-45124-250 MERCHANDISE FOR RESALE $172.50 $2,614.51 $2,500.00 104.58% $3,516.28 E 101-45124-311 CONFERENCE & TRAINING $0.00 $0.00 $1,200.00 0.00% $1,536.06 E 101-45124-321 UTILITIES-PHONE/INTERNET/C $120.39 $957.05 $755.00 126.76% $1,195.30 E 101-45124-331 TRAVEL EXPENSE $0.00 $0.00 $0.00 0.00% $122.20 E 101-45124-339 PAY PAL FEES $0.00 $178.19 $0.00 0.00% $3.87 E 101-45124-340 ADVERTISING $0.00 $0.00 $180.00 0.00% $73.50 E 101-45124-360 INSURANCE - PROPERTY/LIABIL $233.50 $2,043.82 $3,450.00 59.24% $3,671.45 E 101-45124-381 UTILITIES-ELECTRIC & WATER $812.37 $6,609.35 $5,480.00 120.61% $5,101.88 E 101-45124-383 UTILITIES-NATURAL GAS $776.80 $5,187.24 $5,500.00 94.31% $4,943.94 E 101-45124-384 UTILITIES-REFUSE/RECYCLING $0.00 $80.00 $100.00 80.00% $0.00 E 101-45124-385 UTILITIES-SEWER CHARGES $698.80 $5,713.65 $3,910.00 146.13% $4,189.74 E 101-45124-400 REPAIRS AND MAINT $0.00 $13,495.22 $5,000.00 269.90% $1,024.82 E 101-45124-418 UNIFORMS $0.00 $935.00 $850.00 110.00% $815.27 E 101-45124-429 PERMITS AND LICENSES $0.00 $0.00 $900.00 0.00% $1,740.00 E 101-45124-430 MISCELLANEOUS $0.00 $0.00 $300.00 0.00% $169.13 E 101-45124-501 CAPITAL OUTLAY $0.00 $0.00 $0.00 0.00% $6,361.50 E 101-45124-740 TRANSFER TO CAPITAL FUND $0.00 $0.00 $35,000.00 0.00% $35,000.00 45124 SWIMMING POOL $6,641.77 $107,621.94 $120,484.50 89.32% $136,704.09
45200 PARKS E 101-45200-101 SALARIES - REGULAR $2,485.61 $22,744.64 $26,225.25 86.73% $27,683.51 E 101-45200-102 SALARIES - OVERTIME $0.00 $436.96 $1,606.50 27.20% $1,243.13 E 101-45200-121 PERA - EMPLOYER SHARE $186.42 $1,794.65 $1,885.00 95.21% $2,225.22 E 101-45200-122 FICA - EMPLOYER SHARE $240.41 $1,793.35 $2,030.00 88.34% $542.86 E 101-45200-130 INSURANCE - MED/DENT/LIFE/ $1,061.84 $7,820.91 $10,332.00 75.70% $10,542.00 E 101-45200-142 UNEMPLOYMENT COMPENSATI $0.00 $22.56 $0.00 0.00% $0.00
53 10/04/24 3:53 PM Page 6 SEPTEMBER 2024 %YTD Account Last Dim Descr 2024 Amt YTD Amt 2024 Budget Budget 2023 Amt E 101-45200-150 INSURANCE - WORKERS COMP $77.40 $678.61 $760.00 89.29% $1,825.04 E 101-45200-210 OPERATING SUPPLIES & EXPEN $125.88 $2,132.88 $2,000.00 106.64% $2,225.92 E 101-45200-212 MOTOR FUELS, LUBES, ADDITIV $336.70 $1,362.75 $1,200.00 113.56% $941.53 E 101-45200-360 INSURANCE - PROPERTY/LIABIL $751.23 $6,575.71 $4,738.00 138.79% $9,019.04 E 101-45200-381 UTILITIES-ELECTRIC & WATER $41.07 $232.53 $1,260.00 18.45% $1,294.00 E 101-45200-383 UTILITIES-NATURAL GAS $40.37 $350.12 $1,050.00 33.34% $709.18 E 101-45200-385 UTILITIES-SEWER CHARGES $18.96 $160.93 $160.00 100.58% $269.11 E 101-45200-400 REPAIRS AND MAINT