Packet text, August 12, 2025
Machine-extracted text of the packet PDF, searchable with your browser's find. Page images, tables and scanned FYI pages may be garbled; the PDF is authoritative.
- 8.12.25 Council Packet Agenda Updated packet · 308k chars
Highlighted passages are the agenda items linked from the meeting page.
AGENDA
CITY COUNCIL REGULAR SESSION
August 12, 2025
7:00 PM
I. CALL TO ORDER AND ROLL CALL
II. CITIZEN COMMENTS
III. ADOPT AGENDA
III.A Adopt the Agenda for August 12, 2025
Summary Report
8-12-25 Agenda Council Meeting.docx
IV. CONSENT AGENDA
**All items listed with asterisks (**) are considered routine and non-controversial by the
Council and will be approved by one motion. There will be not separate discussion of these
items unless a Council member, City staff or citizen so requests, in which case the item will be
removed from the Consent Agenda and considered in its normal sequence on the agenda.
IV.A Approve the Consent Agenda Items Including:
1. Tobacco License – Dollar General
2. Resolution 2025-14: Accepting Kenyon Fire Relief Association Donations to the City of
Kenyon
3. Payment of checks
4. Approval of Minutes
Summary Report
Tobacco License-Dollar General.pdf
Resolution 2025-14 Accepting_Kenyon_Fire_Association_Donations.docx
V. APPROVAL OF MINUTES and APPOINTMENTS
V.A Approval of Minutes:
City Council Meeting Minutes of July 8, 2025
City Council Special Meeting of July 16, 2025
Summary Report
7-8-25 Minutes.doc
7-16-25 City Council Special Mtg.doc
VI. PRESENTATIONS/PUBLIC HEARINGS
RECOGNITIONS/PROCLAMATIONS
VII. ADMINISTRATOR UPDATE
1
VII.A Update on Finance Officer
Summary Report
VII.B 2026 Budget Progress
Summary Report
Kenyon 2026 Budget Calendar.xlsx
VIII. ENGINEERING
VIII.A Project Update - 2025 Street & Utility Improvements
Summary Report
01.1_RCA_Project Update-2025 Street & Utility.pdf
VIII.B Pearl Creek & Gates Ave Utility Improvements - Closeout
Summary Report
02.1_RCA_Pearl Creek Sewer Closeout.pdf
02.2_Pearl Creek Sewer_ Pay App No. 12_Change Order 2.pdf
VIII.C Local Road Improvement Program - Grant Application
Summary Report
03.1_RCA_6th Street LRIP Grant.pdf
03.2_2023 Grant Application Material.pdf
IX. LEGAL
X. FINANCIAL
X.A Financial Reports and Checks for July
Summary Report
CHECKS.pdf
JULY 2025 EXPENSES.pdf
JULY 2025 REVENUE.pdf
XI. OLD BUSINESS
XII. NEW BUSINESS
XII.A Repairs to Front of City Offices
Summary Report
Estimate_1894_from_LM_Construction_Company.pdf
XII.B High Mercury Results – FYI Wayne Ehrich
Summary Report
XII.C Abdo Contract
Summary Report
Accounting Services Proposal (1).pdf
XIII. F.Y.I. - Department Updates
XIII.A FYI for August 12, 2025
Summary Report
2
FYI 8-12-25.pdf
XIV. COUNCIL AND STAFF GENERAL COMMENTS
XV. ADJOURNMENT
3
AGENDA ITEM NO. III.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: August 12, 2025
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Agenda
AGENDA SECTION: ADOPT AGENDA
SUBJECT: Adopt the Agenda for August 12, 2025
SUGGESTED ACTION: MOTION NEEDED
ATTACHMENTS:
8-12-25 Agenda Council Meeting.docx
4
AGENDA
CITY COUNCIL MEETING
August 12, 2025
Recite Pledge of Allegiance
7:00 I. CALL TO ORDER AND ROLL CALL
II. CITIZEN COMMENTS
III. ADOPT AGENDA
IV. CONSENT AGENDA
** All items listed with asterisks (**) are considered routine and non-controversial by the Council and will
be approved by one motion. There will be no separate discussion of these items unless a Council member,
City staff or citizen so requests, in which case the item will be removed from the Consent Agenda and
considered in its normal sequence on the agenda.
A. Tobacco License – Dollar General
B. Resolution 2025-14: Accepting Kenyon Fire Relief Association Donations to the City of
Kenyon
V. **APPROVAL OF MINUTES and APPOINTMENTS
A. City Council Meeting Minutes of July 8, 2025
B. City Council Special Meeting of July 16, 2025
`
VI. PRESENTATIONS/PUBLIC HEARINGS RECOGNITIONS/PROCLAMATIONS
VII. ADMINISTRATOR UPDATE
A. Update on Finance Officer Position
B. 2026 Budget Progress
C. Approval to Hire Full-time Office Staff
VIII. ENGINEERING
A. Project Update - 2025 Street and Utility Improvements
B. Pearl Creek & Gates Ave Utility Improvements – Closeout
1. Pearl Creek Sewer Pay Application #12-Change Order #2
C. Local Road Improvement Program – Grant Application
IX. LEGAL
X. FINANCIAL
**A. July 2025 Treasurer’s Report
**B. Payment of Claims
XI. OLD BUSINESS
XII. NEW BUSINESS
A. Repairs to Front of City Offices
B. High Mercury Results – FYI Wayne Ehrich
C. Abdo Contract
5
XIII. OTHER BUSINESS
A. Schedule of Upcoming Meetings
1. KMU Meeting: Thursday, August 21st @ 11:00 a.m.
2. EDA Meeting: Tuesday, August 26th @ 8 a.m.
3. City Council Meeting: Tuesday, September 9th @ 7 p.m.
XIV. COUNCIL AND STAFF GENERAL COMMENTS
XV. ADJOURNMENT
6
AGENDA ITEM NO. IV.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: August 12, 2025
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Miscellaneous
AGENDA SECTION: CONSENT AGENDA
SUBJECT: Approve the Consent Agenda Items Including:
1. Tobacco License – Dollar General
2. Resolution 2025-14: Accepting Kenyon Fire Relief Association
Donations to the City of Kenyon
3. Payment of checks
4. Approval of Minutes
SUGGESTED ACTION: MOTION NEEDED
ATTACHMENTS:
Tobacco License-Dollar General.pdf
Resolution 2025-14 Accepting_Kenyon_Fire_Association_Donations.docx
7
8
RESOLUTION NO. 2025-14
CITY OF KENYON
COUNTY OF GOODHUE
STATE OF MINNESOTA
RESOLUTION ACCEPTING KENYON FIRE RELIEF ASSOCIATION
DONATIONS TO THE CITY OF KENYON
WHEREAS, the City of Kenyon (“City”) has established the Kenyon Fire Department (“Fire
Department”) that is responsible for fire and life safety responses in the City; and
WHEREAS, the Kenyon Fire Relief Association recognizes the Fire Department’s commitment
to serving the City and would like to make a monetary donation to the Fire Department; and
WHEREAS, the Kenyon Fire Relief Association has offered to contribute the cash amounts set
forth below to the City:
Name of Donor Amount Use of Donation
Kenyon Fire Relief Association $6,000 Rose Fest
Kenyon Fire Relief Association $500 Rose Fest Tractor Pull
TOTAL DONATIONS $6,500
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF KENYON,
MINNESOTA, AS FOLLOWS:
1. The recitals stated above are hereby incorporated into this Resolution as if restated herein.
2. The Kenyon City Council accepts the donation for the Kenyon Fire Department and City
of Kenyon in the amount of $3,000 from the Kenyon Fire Relief Association to be used as listed above.
3. The donations contemplated in this Resolution are hereby accepted pursuant to Minnesota
Statutes, section 465.03.
4. City staff is hereby directed to issue receipts to the Kenyon Fire Relief Association
acknowledging the City’s receipt of the donor’s donations and to take all necessary actions contemplated
by this Resolution.
Adopted by the City Council of the City of Kenyon on August 12th, 2025.
Approved:
Donald Kirchmann
Attest:
Scott Lehner, City Administrator
9
1
AGENDA ITEM NO. V.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: August 12, 2025
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: **Minutes and Appointments
AGENDA SECTION: APPROVAL OF MINUTES and APPOINTMENTS
SUBJECT: Approval of Minutes:
City Council Meeting Minutes of July 8, 2025
City Council Special Meeting of July 16, 2025
SUGGESTED ACTION: Minutes are approved as part of the Consent Agenda
ATTACHMENTS:
7-8-25 Minutes.doc
7-16-25 City Council Special Mtg.doc
10
Pursuant to due call and notice thereof, a City Council Meeting was duly held in the City Council chambers
at 7:00 p.m. on the 8th day of July 2025. The meeting was called to order by Mayor Donald Kirchmann.
The following members were present: Mayor Donald Kirchmann, Council Members Lee Sjolander and
Elana Brunner
Via Zoom: Kim Helgeson
Absent: Mary Bailey
Also, present: City Administrator Scott Lehner, Administrative Assistant Holli Gudknecht, Engineer Derek
Olinger, City Attorney Scott Riggs, Officer Brian Homeier, Police Chief Jeff Sjoblom, Officer Armani
Tucker, John Lee, Josh Johnson, Jed Johnson, Officer Dan England, Wayne & Donna Lexvold, Deb & Stuart
Kohn, Sara Tucker, Tom & Ann Dee Larkin
The meeting opened with the Pledge of Allegiance.
CITIZEN COMMENT
ADOPT AGENDA
Motion by Brunner seconded by Sjolander to approve the agenda.
Roll Call Vote: Kirchmann – Aye, Sjolander- Aye, Helgeson - Aye, Brunner – Aye
Motion carried 4-0-0.
CONSENT AGENDA
Motion by Kirchmann second by Brunner to approve the Consent Agenda, which includes:
Approve Rose Fest Events: Street Dance Permit – Municipal Liquor Store, Parade Route, Street
Closures, Car Show, KW Athletic Booster Club 5K Run/Walk
Resolution 2025-21: Approve Rescinding of Resignation in the City of Kenyon
Resolution 2025-20: Approving the Performance Evaluation and Wage Increase for the City
Administrator for the City of Kenyon
Financials and Payment of check numbers, 77217 through 77307; 5762E through 5857E
Minutes of June 10, 2025 and June 30, 2025
Appointment Kenyon Fire Department Volunteer Blake Hilke
Roll Call Vote: Kirchmann – Aye, Sjolander – Aye, Helgeson - Aye, Brunner – Aye
Motion carried 4-0-0.
PRESENTATIONS/PUBLIC HEARINGS/RECOGNITIONS/PROLAMATIONS
Continued Assessment Hearing - 2025 Street & Utility Improvements
Motion by Sjolander seconded by Brunner to open the public hearing at 7:04 pm.
Roll Call Vote: Kirchmann – Aye, Sjolander- Aye, Helgeson - Aye, Brunner – Aye
Motion carried 4-0-0.
Engineer Olinger stated that this Public Hearing was a continuation of the June 10, 2025 public
hearing. No public comments were received.
Motion by Sjolander seconded by Brunner to close the public hearing at 7:06 pm.
Roll Call Vote: Kirchmann – Aye, Sjolander – Aye, Helgeson - Aye, Brunner – Aye
Motion carried 4-0-0.
Oath of Office for Kenyon Police Officer Armani Tucker
Mayor Kirchmann recited the oath of office for Officer Armani Tucker. Administrator Lehner welcomed
Armani to the department.
ADMINISTRATOR UPDATE
Update on Interim Finance Director
11
Administrator Lehner stated that Sue Dodds has been helping part time in the finance office. Abdo is helping
with the payroll. The personnel committee will meet next week to review the Finance Director job
description so the position can get posted.
Abdo Service Proposal to City of Kenyon
Administrator Lehner has been working with Abdo to determine what finance services we could contract
with them in the interim period. He would like to have more information on the services and costs for the
special council meeting on July 16.
ENGINEERING
2025 Street and Utility Improvements – Bid Acceptance
Engineer Olinger stated that the project was advertised last month with four bids received. He
recommended awarding the contract to the low bidder, Fitzgerald Excavating of Goodhue, MN to
include the three alternates.
Resolution 2025-19: Accepting Bid 2025 Street & Utility Improvements
Motion by Bailey seconded by Helgeson to adopt Resolution 2025-19 accepting the bid from Fitzgerald
Excavating with the addition of alternates 1, 2, and 3.
Roll Call Vote: Kirchmann – Aye, Sjolander – Aye, Helgeson - Aye, Brunner – Aye
Motion carried 4-0-0.
Assessment Adoption – 2025 Street & Utility Improvements
Engineer Olinger stated that the assessment roll was updated with the most current bid pricing. The
proposal has an assessment term of 15 years with a 5.25% interest rate with partial or full prepayments
allowed through November 15, 2025 without penalty.
Resolution 2025-15: Adopting Assessment 2025 Street & Utility Improvements
Motion by Sjolander seconded by Helgeson to adopt Resolution 2025-15.
Roll Call Vote: Kirchmann – Aye, Sjolander – Aye, Helgeson - Aye, Brunner – Aye
Motion carried 4-0-0.
Construction Engineering Agreement – 2025 Street & Utility Improvement
Engineer Olinger reviewed the scope and fees for the construction engineering and surveying services
through the end of this project in 2026. These costs were included in the overall project budget.
Motion by Brunner seconded by Sjolander to approve Bolton & Menk’s scope and fee for construction
engineering.
Roll Call Vote: Kirchmann – Aye, Sjolander – Aye, Helgeson - Aye, Brunner – Aye
Motion carried 4-0-0.
LEGAL
FINANCIAL
OLD BUSINESS
NEW BUSINESS
Abdo Payroll Contract
Administrator Lehner explained Abdo’s payroll contract. Abdo will be assisting with payroll processing
until a finance director is hired.
Motion by Sjolander seconded by Brunner to approve using Abdo for purposes of doing payroll until a
finance director is hired.
Roll Call Vote: Kirchmann – Aye, Sjolander – Aye, Helgeson - Aye, Brunner – Aye
12
Motion carried 4-0-0.
Schedule for Upcoming Meetings
KMU Meeting: Tuesday, July 15th @ 2:00 p.m.
EDA Meeting: Tuesday, July 22nd @ 8 a.m.
City Council Meeting: Tuesday, August 12th @ 7 p.m.
COUNCIL AND STAFF GENERAL COMMENTS
Administrator Lehner thanked all the council members for their support. He thanked council members for
joining meetings remotely while on vacation and thanked Engineer Olinger for helping with the audio at the
meeting.
Council member Sjolander stated that staff have been out working hard to keep the city looking nice. Staff is
greatly appreciated.
Council member Brunner appreciated our pool staff and stated our staff are awesome.
Council member Helgeson thanked everyone for their hard work.
Mayor Kirchmann commented on keeping up the great meetings.
Motion by Kirchmann seconded by Brunner to adjourn the meeting at 7:39 p.m.
Roll Call Vote: Kirchmann – Aye, Sjolander – Aye, Helgeson - Aye, Brunner – Aye
Motion carried 4-0-0.
Holli Gudknecht, Deputy City Clerk Donald Kirchmann, Mayor
13
Pursuant to due call and notice thereof, a Special City Council meeting was duly held in the City Council
chambers at 5:00 p.m. on the 16th day of July 2025. The following were present: Mayor Don Kirchmann,
Council members, Elana Brunner, Kim Helgeson, and Mary Bailey.
Absent: Lee Sjolander
Also, present: City Administrator Scott Lehner, Administrative Assistant Holli Gudknecht, George Eilertson
of Northland Securities, Engineer Derek Olinger
Mayor Kirchmann called the special meeting to order at 5:06 pm.
George Eilertson, Northland Securities – Review Bond Sale Results
George Eilertson summarized the bond process to fund the 2025 street utility improvement project. It
was noted that the City received a “A+” rating. Plus the insurance was purchased for $6,300 which gave
us a higher box rating and a lower interest rate. Eilertson reviewed the results of the 2025A G.O. Bond
sale. As part of the bond sale, Standard and Poors reviewed the City financial standing and confirmed
the A+ rating. The bonds sold at a 4.44% interest rate and a 20-year term.
Resolution 2025-22 Awarding the Sale of General Obligation Bonds Series 2025A
Motion by Helgeson seconded by Bailey to adopt Resolution 2025-22 Awarding the Sale of General
Obligation Bonds Series 2025A. Motion carried 4-0-0.
Abdo Proposal for Accounting Services
Administrator Lehner reviewed the scope of services and the cost for Abdo to assist the city with the budget
process, consolidation of the KMU and City accounts, and other general accounting tasks until the finance
position is filled.
Motion by Kirchmann seconded by Helgeson to approve the contract with Abdo for contracted services.
Motion carried 4-0-0.
Motion by Helgeson second by Bailey to adjourn the special Council meeting at 5:34 pm.
Motion Carried 5-0-0
Holli Gudknecht, Deputy City Clerk Donald Kirchmann, Mayor
14
AGENDA ITEM NO.
VII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: August 12, 2025
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Miscellaneous
AGENDA SECTION: ADMINISTRATOR UPDATE
SUBJECT: Update on Finance Officer
SUGGESTED ACTION: Administrator Lehner will give an update
ATTACHMENTS:
15
AGENDA ITEM NO.
VII.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: August 12, 2025
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: ADMINISTRATOR UPDATE
SUBJECT: 2026 Budget Progress
SUGGESTED ACTION: Administrator Lehner will give an update
Motion to assign a date for the Council Workshop Preliminary
Budget and Tax Levy. Pick Monday, August 25 or Tuesday, August
26.
ATTACHMENTS:
Kenyon 2026 Budget Calendar.xlsx
16
Kenyon
2026 Budget Action Item
August 25 or 26 City Council Workshop: Preliminary Budget and Tax Levy and CIP
September 9 City Council Meeting: Adoption of Preliminary Tax Levy and Budget
September 30 City Administrator to certify preliminary budget, tax levy, and public hearing date to County
October 14 City Council Workshop: Final budget (IF NEEDED)
November 11 City Council Workshop: Final Budget and Tax Levy
December 2 6:30 - City Council Meeting: Public Input Meeting
December 9 City Council Meeting: Adoption of Final Tax Levy and Budget
December 30 City Clerk to certify final budget and tax levy to County
17
18
AGENDA ITEM NO.
VIII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: August 12, 2025
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Engineering
AGENDA SECTION: ENGINEERING
SUBJECT: Project Update - 2025 Street & Utility Improvements
SUGGESTED ACTION: See attachment
ATTACHMENTS:
01.1_RCA_Project Update-2025 Street & Utility.pdf
19
REQUEST FOR COUNCIL ACTION
Agenda Item: Department: Requested Council Meeting Date: Submitted By:
Engineering 8/12/2025 Derek Olinger
TITLE OF ISSUE: 2025 Street & Utility Improvements
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Assessments:
Following approval of assessments last month, all property owners were notified again, providing
their updated/reduced assessment amount.
Construction Contract
Fitzgerald has been submitting various contract documents over this past month. Some additional
documents are still needed before the city can sign and issue a notice to proceed.
Construction Schedule
We anticipate that Fitzgerald will want to start a few streets yet this year; however a detailed schedule
has not been provided as of the date of this notice.
A preconstruction meeting is scheduled for Friday, August 8 th. Information from this meeting will be
shared during the upcoming council meeting.
SOURCE OF FUNDING: Future Project Financing
REQUESTED COUNCIL ACTION:
None – Information Only
SUPPORTING DOCUMENTS ATTACHED:
Resolution Ordinance Contract Minutes OTHER
20
AGENDA ITEM NO.
VIII.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: August 12, 2025
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Engineering
AGENDA SECTION: ENGINEERING
SUBJECT: Pearl Creek & Gates Ave Utility Improvements - Closeout
SUGGESTED ACTION: See Attachments
ATTACHMENTS:
02.1_RCA_Pearl Creek Sewer Closeout.pdf
02.2_Pearl Creek Sewer_ Pay App No. 12_Change Order 2.pdf
21
REQUEST FOR COUNCIL ACTION
Agenda Item: Department: Requested Council Meeting Date: Submitted By:
Engineering 8/12/2025 Derek Olinger
TITLE OF ISSUE: Pearl Creek and Gates Ave Utility Improvements Closeout
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Over this past summer, we’ve kept this project open while grass has established in the Barrett yard
and some other final stabilization occurred.
We feel that BCM fulfilled their contractual obligations in July of this year, therefore the project is
ready for final payment and closeout. To do this, we are recommending the approval of the attached
Change Order #2 and Final Pay Estimate #12.
The Change order is an administrative step to adjust the contract value to the total amount due to
the contractor. This change has no effect on the actual payments made by the city. The change order
also adjusts the substantial and final completion dates for the project to the actual dates completed
by the contractor, effectively removing liquidated damage payments by the contractor. Although there
were delays at the end of the project, we do not feel assessment of liquidated damages would be
appropriate. The project went very smoothly and efficiently, and it would be difficult to show adequate
evidence of actual damages caused by the delays.
The final payment releases retainage withholding on the project and also provides some payment for
some additional ground stabilization required this summer.
SOURCE OF FUNDING: Project Financing
REQUESTED COUNCIL ACTION:
Approval of Pay Estimate 12 and Change Order 2, with final payment contingent upon submittal of
contractor closeout documentation.
SUPPORTING DOCUMENTS ATTACHED:
Resolution Ordinance Contract Minutes OTHER
22
August 8th, 2025
Aaron Miller
BCM Construction
15760 Acorn Trail
Faribault, MN 55021
RE: 2023 Pearl Creek Sanitary Sewer & Gates Ave Utility Improvements
City of Kenyon, MN
Project No.: 0H1.126462
Mr. Miller:
We have attached Contractor’s Pay Estimate No. 12 in the amount of $36,840.56, which is the final
payment for the project. Please review the quantities and amounts shown to be assured of complete
satisfaction.
This submittal also include Change Order 2. This change order adjusts the final contract amount to the
total amount due for work completed through the unit price contract.
If everything is in order, please process through DocuSign as soon as possible. In order to process final
payment for this project, please send the following documents:
Any available as built information from your field crew.
Consent of Surety for Final Payment (AIA Form G707) from your bonding company.
Copies of Form IC-134, certifying withholding of income tax, for you and all of your
subcontractors. These forms may be obtained from the Minnesota Department of Revenue.
In Accordance with 00800 SC 6.01 of the project manual, furnish a warranty bond issued in the
form of EJCDC® C 612, Warranty Bond (2018). The warranty bond must be in a bond amount of
10 percent of the final Contract Price. The warranty bond period will extend to a date 2 years
after Substantial Completion of the Work. Contractor shall deliver the fully executed warranty
bond to Owner prior to final payment, and in any event no later than 11 months after Substantial
Completion.
o Blank bond form will be sent under separate cover – need minimum 3 signed hard copies.
o Completed bond must be accompanied by power of attorney, surety acknowledgment and
corporate acknowledgement for BMI - need minimum 3 signed hard copies.
o Bond Amount ($1,243,307) x 10% = $124,330)
o Substantial Completion Date 10/12/2024, Coverage Date 10/12/2026 (2 years)
Sincerely,
Bolton & Menk, Inc.
Derek Olinger, PE
Kenyon City Engineer
Enclosures
H:\KENYON_CI_MN\0H1126462\1_Corres\C_To Others\Pay App Letters\126462 Pay App No. 12_8-8-2025.docx
23
CHANGE ORDER NO.: 2
Owner: City of Kenyon Owner’s Project No.: N/A
Engineer: Bolton & Menk Engineer’s Project No.: 0H1.126462
Contractor: BCM Construction Inc. Contractor’s Project No.: N/A
Project: Pearl Creek Sanitary Sewer & Gates Ave Utility Improvements
Contract Name: N/A
Date Issued: August 12, 2025 Effective Date of Change Order: July 9, 2025
The Contract is modified as follows upon execution of this Change Order:
Description:
The following changes bring contract time requirements in line with actual completion dates, effectively
eliminating any liquidated damages due. The second item adjusts the contract amount to reflect the
final amount due to the contractor.
In an effort to define completion expectations, the provisions described below are added to the contract
(deleted text crossed out, new text in bold italics):
Project Manual Revisions
1. Modify the following to Section 00 52 00 – Agreement Forms, Article 4.04, as follows:
A. The work will be substantially completed on or before August 2, 2024 October 12, 2024, and
completed and ready for final payment in accordance with Paragraph 15.06 of Section 00 72 00
“General Conditions” of this Project Manual on or before September 27th, 2024 July 9th, 2025.
2. Add the following to Section 00 52 00 – Agreement Forms, Schedule of Unit Prices:
A. Item CO2-1: Since this is a unit price contract, a final contract price adjustment is necessary to
bring the contract amount in line with the total payment due, as determined from bid unit
prices and final quantities for the completed project. The difference in price is a result of final
quantity differences from the original/bid estimate. Differences between the bid and actual
quantities may be viewed in the final pay estimate. The change in contract price is for contract
administrative purposes only and no change in actual payment will result from the modification.
Item Item Approx Unit Unit Price Amount
No. Quantity
C02-1 Final Contract Price Adjustment 1 Lump Sum $(12,987.20) $(12,987.20)
Effective Change $(12,987.20)
Attachments:
None
-The remainder of this page was intentionally left blank. See next page –
This document is a MODIFED version of EJCDC® C‑941, Copyright© 2018 by NSPE, ACEC, and ASCE. All rights reserved.
City of Kenyon - 0H1.126462 CHANGE ORDER 2
April 2023 PAGE 00 63 63-1
24
Change in Contract Price Change in Contract Times
Original Contract Price: Original Contract Times:
Substantial Completion: Aug 2, 2024
$ 1,241,494.22 Ready for final payment: Sept 27, 2024
[Increase] from previously approved Change Order No. 1: Previously approved Change Order No.1:
Substantial Completion: No Change
$ 14,800.00 Ready for final payment: No Change
Contract Price prior to this Change Order: Contract Times prior to this Change Order:
Substantial Completion: Aug 2, 2024
$ 1,256,294.22 Ready for final payment: Sept 27, 2024
This Change Order [Decrease]: This Change Order:
Substantial Completion: Oct 12, 2024
$ (12,987.20) Ready for final payment: July 9, 2025
Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:
Substantial Completion: Oct 12, 2024
$ 1,243,307.02 Ready for final payment: July 9, 2025
Recommended by Engineer (if required) Accepted by Contractor
By:
Title:
Date:
Authorized by Owner
By:
Title:
Date:
This document is a MODIFED version of EJCDC® C‑941, Copyright© 2018 by NSPE, ACEC, and ASCE. All rights reserved.
City of Kenyon - 0H1.126462 CHANGE ORDER 2
April 2023 PAGE 00 63 63-2
25
Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.: N/A
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.126462
Contractor: BCM CONSTRUCTION Agency's Project No.: N/A
Project: 2023 PEARL CREEK SANITARY SEWER & GATES AVE UTILITY IMPROVEMENTS
Contract: N/A
Application No.: 12 FINAL Application Date: 8/12/2025
Application Period: From 12/4/2025 to 7/9/2025
1. Original Contract Price $ 1,228,507.02
2. Net change by Change Orders $ 1,812.80
3. Current Contract Price (Line 1 + Line 2) $ 1,230,319.82
4. Total Work completed and materials stored to date
(Sum of Column G Lump Sum Total and Column J Unit Price Total) $ 1,243,307.02
5. Retainage
a. X $ 1,243,307.02 $ -
b. X $ - Stored Materials $ -
c. Total Retainage (Line 5.a + Line 5.b) $ -
6. Amount other payments (or deductions) - see "Other Payment Summary" $ -
7. Amount eligible to date (Line 4 - Line 5.c) $ 1,243,307.02
8. Less previous payments $ 1,206,466.46
9. Amount due this application $ 36,840.56
Contractor's Certification
The undersigned Contractor certifies, to the best of its knowledge, the following:
(1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on
account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for
Payment;
(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for
Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as
are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and
(3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective; and
(4) The provisions of M. S. 290.92 have been complied with and that all claims against me by reason of the Contract have been
paid or satisfactorily secured.
Contractor: BCM CONSTRUCTION
Signature: Date:
Name: AARON MILLER Title: PROJECT MANAGER
Recommended by Engineer Approved by Owner
By: By:
Name: DEREK OLINGER, PE Name: SCOTT LEHNER
Title: CITY ENGINEER Title: CITY ADMINISTRATOR
Date: Date:
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 26
Progress Estimate - Unit Price Work Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.: N/A
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.126462
Contractor: BCM CONSTRUCTION Agency's Project No.: N/A
Project: 2023 PEARL CREEK SANITARY SEWER & GATES AVE UTILITY IMPROVEMENTS
Contract: N/A
Application No.: 12 Application Period: From 12/04/25 to 07/09/25 Application Date: 08/12/25
A B C D E F F1 F2 G H I J K L
Contract Information Previous Estimate Work Completed Work
Completed and % of
Estimated Value of Work Materials Value of Difference fron Bid
Value of Bid Item Quantity Completed to Date Materials Currently Stored to Date Item Estimate
Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J)
No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($)
Original Contract
1 MOBILIZATION 1.00 LS 55,000.00 55,000.00 1.00 55,000.00 1.00 55,000.00 55,000.00 100% -
2 CLEARING AND GRUBBING 1.00 LS 13,125.00 13,125.00 1.00 13,125.00 1.00 13,125.00 13,125.00 100% -
3 REMOVE RIPRAP (P) 75.00 CY 21.00 1,575.00 75.00 1,575.00 75.00 1,575.00 1,575.00 100% -
4 SITE GRADING 1.00 LS 30,000.00 30,000.00 1.00 30,000.00 1.00 30,000.00 30,000.00 100% -
5 GEOGRID TYPE 1 1,130.00 SY 1.75 1,977.50 955.00 1,671.25 955.00 1,671.25 1,671.25 85% 306.25
6 AGGREGATE SURFACING CLASS 2 630.00 TON 25.00 15,750.00 630.00 15,750.00 630.00 15,750.00 15,750.00 100% -
7 PAVEMENT/CURB/DRIVEWAY PATCHING 1.00 LS 26,500.00 26,500.00 1.00 26,500.00 1.00 26,500.00 26,500.00 100% -
8 6" CONCRETE DRIVEWAY (REINFORCED) 160.00 SY 114.00 18,240.00 160.00 18,240.00 160.00 18,240.00 18,240.00 100% -
9 BOLLARD 4.00 EA 252.00 1,008.00 - - - - - 1,008.00
10 TRAFFIC CONTROL 1.00 LS 4,500.00 4,500.00 1.00 4,500.00 1.00 4,500.00 4,500.00 100% -
11 EROSION & SEDIMENTATION CONTROL 1.00 LS 12,000.00 12,000.00 1.00 12,000.00 1.00 12,000.00 12,000.00 100% -
12 STABILIZE & REESTABLISH TURF 1.00 LS 15,000.00 15,000.00 1.00 15,000.00 1.00 15,000.00 15,000.00 100% -
13 EXPLORATORY EXCAVATION 10.00 HOUR 400.00 4,000.00 3.00 1,200.00 3.00 1,200.00 1,200.00 30% 2,800.00
14 CONSTRUCTION ALLOWANCE 35,000.00 UNIT 1.00 35,000.00 28,799.20 28,799.20 31,400.70 31,400.70 31,400.70 90% 3,599.30
15 HWY 60 MH & PIPE DISCONNECTIONS 1.00 LS 8,000.00 8,000.00 1.00 8,000.00 1.00 8,000.00 8,000.00 100% -
16 REMOVE MANHOLE (SANITARY) 3.00 EACH 1,500.00 4,500.00 3.00 4,500.00 3.00 4,500.00 4,500.00 100% -
17 EXCAVATION - ROCK 180.00 CY 84.00 15,120.00 103.00 8,652.00 103.00 8,652.00 8,652.00 57% 6,468.00
18 DEWATERING 1.00 LS 20,000.00 20,000.00 1.00 20,000.00 1.00 20,000.00 20,000.00 100% -
19 CONNECT TO EXISTING SANITARY SEWER MAIN 2.00 EACH 875.00 1,750.00 3.00 2,625.00 3.00 2,625.00 2,625.00 150% (875.00)
20 CONNECT TO EXISTING SANITARY SEWER SERVICE 2.00 EACH 600.00 1,200.00 1.00 600.00 1.00 600.00 600.00 50% 600.00
21 6" PVC PIPE DRAIN CLEANOUT 3.00 EACH 400.00 1,200.00 3.00 1,200.00 3.00 1,200.00 1,200.00 100% -
22 8" PVC PIPE SEWER (CREEK CROSSING) 157.00 LF 1,400.00 219,800.00 157.00 219,800.00 157.00 219,800.00 219,800.00 100% -
23 8" PVC PIPE SEWER 280.00 LF 90.00 25,200.00 283.00 25,470.00 283.00 25,470.00 25,470.00 101% (270.00)
24 6" PVC SANITARY SERVICE PIPE 304.00 LF 102.00 31,008.00 299.00 30,498.00 299.00 30,498.00 30,498.00 98% 510.00
25 4" FORCE MAIN PIPE 1,274.00 LF 37.00 47,138.00 1,279.00 47,323.00 1,279.00 47,323.00 47,323.00 100% (185.00)
26 4" INSULATION 25.00 SY 65.00 1,625.00 - - - - - 1,625.00
27 CONST DRAINAGE STRUCTURE DES 4007 (MH A) 1.00 EACH 7,000.00 7,000.00 1.00 7,000.00 1.00 7,000.00 7,000.00 100% -
28 CONST DRAINAGE STRUCTURE (MH B - AIR/VAC RELEASE) 1.00 EACH 5,500.00 5,500.00 1.00 5,500.00 1.00 5,500.00 5,500.00 100% -
29 CONST DRAINAGE STRUCTURE DES 4007 (MH C) 1.00 EACH 8,200.00 8,200.00 1.00 8,200.00 1.00 8,200.00 8,200.00 100% -
30 CONST DRAINAGE STRUCTURE DES 4007 (MH D) 1.00 EACH 8,000.00 8,000.00 1.00 8,000.00 1.00 8,000.00 8,000.00 100% -
31 REPLACE & ADJUST CASTING 1.00 EACH 1,350.00 1,350.00 1.00 1,350.00 1.00 1,350.00 1,350.00 100% -
32 CONSTRUCT 8" INSIDE DROP (MH C) 1.00 EACH 4,500.00 4,500.00 1.00 4,500.00 1.00 4,500.00 4,500.00 100% -
33 CONSTRUCT 8" INSIDE DROP (MH D) 1.00 EACH 4,500.00 4,500.00 1.00 4,500.00 1.00 4,500.00 4,500.00 100% -
34 SANITARY SEWER TRACER SYSTEM 1.00 LS 3,000.00 3,000.00 1.00 3,000.00 1.00 3,000.00 3,000.00 100% -
35 LIFT STATION & VALVE VAULT 1.00 LS 235,090.22 235,090.22 1.00 235,090.22 1.00 235,090.22 235,090.22 100% -
36 ELECTRICAL (POWER EXTEN, BACKUP GEN, CONTROL, LIGHT, CONCRETE PADS) 1.00 LS 200,000.00 200,000.00 1.00 200,000.00 1.00 200,000.00 200,000.00 100% -
37 GAS SERVICE ALLOWANCE 8,000.00 UNIT 1.00 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 100% -
38 DISCONNECT EXISTING WATER MAIN 1.00 EACH 500.00 500.00 1.00 500.00 1.00 500.00 500.00 100% -
39 CONNECT TO EXISTING WATER MAIN 5.00 EACH 1,000.00 5,000.00 5.00 5,000.00 5.00 5,000.00 5,000.00 100% -
40 HYDRANT (9' BURY) 1.00 EACH 6,500.00 6,500.00 1.00 6,500.00 1.00 6,500.00 6,500.00 100% -
41 4" GATE VALVE AND BOX 1.00 EACH 2,000.00 2,000.00 1.00 2,000.00 1.00 2,000.00 2,000.00 100% -
42 6" GATE VALVE AND BOX 2.00 EACH 2,250.00 4,500.00 2.00 4,500.00 2.00 4,500.00 4,500.00 100% -
43 8" GATE VALVE AND BOX 1.00 EACH 3,000.00 3,000.00 1.00 3,000.00 1.00 3,000.00 3,000.00 100% -
44 4" WATERMAIN 16.00 LF 100.00 1,600.00 16.00 1,600.00 16.00 1,600.00 1,600.00 100% -
45 6" WATERMAIN 20.00 LF 100.00 2,000.00 27.00 2,700.00 27.00 2,700.00 2,700.00 135% (700.00)
46 8" WATERMAIN 615.00 LF 70.00 43,050.00 641.00 44,870.00 641.00 44,870.00 44,870.00 104% (1,820.00)
47 WATERMAIN FITTINGS 654.00 LB 13.25 8,665.50 593.00 7,857.25 593.00 7,857.25 7,857.25 91% 808.25
48 WATERMAIN TRACER SYSTEM 1.00 LS 2,500.00 2,500.00 1.00 2,500.00 1.00 2,500.00 2,500.00 100% -
49 6" NON-METALLIC CONDUIT 650.00 LF 57.00 37,050.00 636.00 36,252.00 636.00 36,252.00 36,252.00 98% 798.00
50 ELECTRICAL VAULT MANHOLE 1.00 EACH 10,500.00 10,500.00 1.00 10,500.00 1.00 10,500.00 10,500.00 100% -
1.01 PAVING MOBILIZATION 1.00 LS 1,800.00 1,800.00 1.00 1,800.00 1.00 1,800.00 1,800.00 100% -
1.02 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) (SINGLE 3" LIFT) 156.00 TON 112.00 17,472.00 171.05 19,157.60 171.05 19,157.60 19,157.60 110% (1,685.60)
- - - - - - -
Original Contract Totals $ 1,228,507.02 $ 1,225,905.52 100% $ 1,228,507.02 $ - $ 1,228,507.02 100% $ -
EJCDC C-620 Contractor's Application for Payment
Unit Price 1 of 2
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 27
Progress Estimate - Unit Price Work Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.: N/A
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.126462
Contractor: BCM CONSTRUCTION Agency's Project No.: N/A
Project: 2023 PEARL CREEK SANITARY SEWER & GATES AVE UTILITY IMPROVEMENTS
Contract: N/A
Application No.: 12 Application Period: From 12/04/25 to 07/09/25 Application Date: 08/12/25
A B C D E F F1 F2 G H I J K L
Contract Information Previous Estimate Work Completed Work
Completed and % of
Estimated Value of Work Materials Value of Difference fron Bid
Value of Bid Item Quantity Completed to Date Materials Currently Stored to Date Item Estimate
Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J)
No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($)
Change Orders
CO1-1 HAUL & DISPOSE CONCRETE RUBBLE 400.00 C Y 22.00 8,800.00 400.00 8,800.00 400.00 8,800.00 8,800.00 100% -
CO1-2 IMPORT FILL (REPLACING RUBBLE REMOVAL) 400.00 C Y 15.00 6,000.00 400.00 6,000.00 400.00 6,000.00 6,000.00 100% -
C02-1 FINAL CONTRACT PRICE ADJUSTMENT 1.00 L S (12,987.20) (12,987.20) - - (12,987.20)
Change Order Totals $ 1,812.80 $ 14,800.00 816% $ 14,800.00 $ - $ 14,800.00 816% $ (12,987.20)
Original Contract and Change Orders
Project Totals $ 1,230,319.82 $ 1,240,705.52 101% $ 1,243,307.02 $ - $ 1,243,307.02 101% $ (12,987.20)
EJCDC C-620 Contractor's Application for Payment
Unit Price (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 2 of 2
28
AGENDA ITEM NO.
VIII.C
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: August 12, 2025
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Engineering
AGENDA SECTION: ENGINEERING
SUBJECT: Local Road Improvement Program - Grant Application
SUGGESTED ACTION: See Attachments
ATTACHMENTS:
03.1_RCA_6th Street LRIP Grant.pdf
03.2_2023 Grant Application Material.pdf
29
REQUEST FOR COUNCIL ACTION
Agenda Item: Department: Requested Council Meeting Date: Submitted By:
Engineering 8/12/2025 Derek Olinger
TITLE OF ISSUE: Local Road Improvement Program – Grant Application
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The reconstruction of 6th Street near the school site has been on the Capital Improvement plan for
many years and is currently scheduled for completion in 2028.
This project is not affordable without grant. The Local Road Improvement Program (LRIP) is typically
funded every two years and offers grants for surface improvements. The reconstruction of 6 th street
fits with the program goals and eligibility requirements.
This is a very competitive grant and the city was not awarded after applying in 2023. It is not
uncommon for cities to apply multiple time. We recommend applying again because this is one of
very few grant programs to fund this type of work.
Bolton & Menk can prepare and submit the application. Work would consist of updating cost
estimates, the application form and supporting information. We will also work with CEDA to gather
letters of support. We will complete this work as an extension of our general engineering services at
reduced rates, not to exceed $1,500.
SOURCE OF FUNDING: -
REQUESTED COUNCIL ACTION:
Motion directing Bolton & Menk to prepare an application for the 2025 LRIP grant.
SUPPORTING DOCUMENTS ATTACHED:
Resolution Ordinance Contract Minutes OTHER
30
Local Road Improvement Program Project Location
City of Kenyon, Minnesota November 2023
Map Document: \\arcserver1\GIS\KENYON_CI_MN\_Basemap\ESRI\Pro\2023\LRIP_Application\LRIP_Application.aprx | Project Location | Username: brita.dawson | Date Saved: 11/28/2023 2:24 PM
PINE ST
WASHINGTON ST
PARK LN
LANGFORD AVE
1ST ST
STATE ST
SPRING ST SLEE ST
2ND ST
?
A
@60
GUNDERSON BLVD
Downtown
X
W
V
G
12 2ND ST
3RD ST LAWN
?
A
@
56
WASHINGTON ST
STATE ST
ST
BULLIS ST
HUSETH ST
4TH ST HOME ST
Kenyon
4TH ST
Township 5TH ST
5TH ST
Project
RED WING AVE
5TH ST 5TH
CENTEN N IA
Location
FOREST ST
ST
K-W School Site
DR CENTENNIAL D R
L
6TH ST
BULLIS ST
SPRING ST TRAILER CT
COUNTY 13 BLVD
Local Collector Streets
K-W Athletic Fields
City of
G
V
W
X
12 Truck & Bus Routes
WASHINGTON
7TH ST
STATE ST
Kenyon
Legend ST
I
! 8TH ST 8TH ST
Project Location
SOUTHVIEW ESTATES
Parcels
Municipal Boundaries
K-W Athletic Fields
e R es
id en
tia
l
9TH ST
W
G
V
X
13
tur
Fu
0 600
Feet
Source: Goodhue County, MnDOT
31
LRIP Application - 6th Street Improvements Project Exhibit
City of Kenyon, MN November 2023 R
l
>> l
l
l l
l
Project Terminus
BULLIS ST
l l
l
l l l Connect to City
l Sidewalk network
l l
l
T
5TH S l
l
5TH ST
l
l
l >> >>
l >>
l >>
l
l
l >> >>
>l
NEW 5' WALK
Project Terminus l
>> >>
>l Connect to 5th St
TO TRUNK HIGHWAY 60
Residential Area >>
l
>> >> >> >> >> >> >> >> >> D
>> >>
> l >> >>
>> >> >>
l l l l l l
5TH ST
l
>> >> l l l l l l
NEW 5' WALK
D >>
>>
> l >>
D
>>
>>
>>
l
>> >> SCHOOL PARKING LOT >> l
> >>
>> >>
SCHOOL PARKING LOT
>>
l l
>> >> >>
> >>
>> >> S
>>
>> D
l l
>> >> >>
>
D
>
>>
l >> l
D
>>
>
> >>
NEW 5' WALK
>>
l >>
l
S D
SPRING ST
>
>>
>> >> >>
> l l
D
>
l >>
>>
l
> >>
>> >
l
>> l
H:\KENYON_CI_MN\0H1129547\CAD\C3D\6th Street\FIGR-129547-6th Street LRIP Exhibit.dwg 11/8/2023 10:24:48 AM
>
>> KENYON - WANAMINGO >>
HIGH SCHOOL - MIDDLE SCHOOL
CSAH 12
>> >
l l
> >> D >> >> D
l l Storm Sewer Extension to
>> reduce icing issues
NEW 5' WALK
SCHOOL PARKING LOT
l
> >> >>
EARLY CHILDHOOD
l l D
>> CENTER TYPICAL SECTION: 6TH ST & >
>> SPRING ST (36') l
l >>
>
>>
TYPICAL SECTION: 6TH ST (36') l >> 10' TRAVEL LANE (x2)
10' TRAVEL LANE (x2) On-Site Parent Drop-Off >> Eliminate Bus Zone
8' PARKING LANE (x2)
l
Accommodate Ped X-ing >>>
8' PARKING LANE (x2) l l
> >
NEW 5' WALK D >> >> >> >> >> D
>> >>
l
>> >> D
>> 10' WALK REPLACEMENT 10' WALK REPLACEMENT
>> 5' WALK REPLACEMENT
BUS LOADING PARENT PICKUP/DROPOFF
l
BUS LOADING
0+00 l 1+00 l l l l l l l l l l l l l l l l l l l l l l l l l l l l l
>
l
> > >>
2+00 3+00 4+00 5+00 6+00 7+00 8+00 9+00 l l l l l l l l l l l l l
>> > > > > > > > > > > > > >> > > >
10+00
> >>
11+00
>>
12+00 13+00
> 14+00
> > 15+00
> > 16+00
> > 17+00
>> >> > > >> >> > >
1
>
> >> >> >> > > >> >> 6TH ST
l S > > > l
>>
l l
> >
>> NEW 5'
WALK CROSSWALK
Event DESIGNATED CROSSWALK IMPROVEMENT
l
ATHLETIC FIELDS W/ PUSH-BUTTON RRFB TYPICAL SECTION: 6TH ST (46') CROSSWALK
BULLIS ST
Entrance
>
Project Terminus
10' TRAVEL LANE (x2)
SPRING ST
IMPROVEMENT
l > >
Project Terminus 6th St/Spring St
PAVED TRAIL TO ATHLETIC FIELDS
l
8' PARKING LANE (x1)
l
l
8' BUS BUFFER ZONE (x1)
7TH >ST
6th St/CSAH 12 l
10' BUS TURNOUT (x1) l > l
>
l
LEGEND > l
l > >l
l PROPOSED ROADWAY
PROPOSED C&G l
>
PAVED PARKING LANE
l
l R
l > >
PROPOSED SIDEWALK / DRIVEWAY
BUS BUFFER ZONE
l
> l l
>
PROPOSED STORM SEWER
>
>>
S
> PROPOSED SANITARY SEWER 0 60 120 l
HORZ. l
l
l PROPOSED WATER MAIN S
l
> >
SCALE FEET l
>
l
32
>
l
l
Photo Location
No Sidewalk CSAH 12 School
S t
6th
CSAH 12 Boulevard
(Looking North)
Photo Courtesy: Google Street View 2023
33
Photo Location
School
Football Field
No Sidewalk from CSAH 12
Extensive repairs for
deteriorating pavement
West End 6th Street
(looking east)
Photo Courtesy: Google Street View 2023
34
Photo Location
7th St
School Parking Non-Compliant Ped Ramp
Entrance
Missing Ped Ramp
Recent Pavement Patching
from deterioration
6th/7th Street Intersection
(looking east)
Photo Courtesy: Google Street View 2023
35
Photo Location
School
6th
Str
ee
t Excessive Pavement and
Storm Structure Deterioration
6th Street (between 7th & Bullis) - Bus Turnout
(looking west)
Photo Courtesy: Google Street View 2023
36
Photo Location
Missing Ped Ramp
School
Crossing Excessively Wide
Bullis Street
Unused Bus Turnout Width - to
eliminate to shorten crossing &
increase visibility
Excessive Pavement and
Storm Structure Deterioration
6th & Bullis St Intersection
(looking west)
Photo Courtesy Google Street
View 2023
37
Photo Location
Missing Ped Ramp
& crossing School
Spring Street
Excessive Pavement and
Storm Structure Deterioration
Non-Compliant Ramps
Improper Grading & no storm
sewer inlets causes Ice Buildup
6th & Spring St Intersection
(looking West)
Photo Courtesy Google Street
View 2023
38
Photo Location
Missing Sidewalk up
to 5th St
Exist Storm
School Sewer
tre
et
Flo
w Sp
rin
gS
Extend Storm Sewer Pipe
Into Intersection
Spring St Boulevard (from 6th St intersection)
(looking North)
Photo Courtesy Google Street
View 2023
39
PRELIMINARY ENGINEER'S ESTIMATE
6TH STREET IMPROVEMENTS
LOCAL ROAD IMPROVEMENT PROGRAM
CITY OF KENYON, MN
November 2023
ITEM
NO. ITEM QTY UNIT UNIT PRICE TOTAL
STREET AND SITE (ELIGIBLE)
1 MOBILIZATION 1 LS $191,200.00 $ 191,200.00
2 TRAFFIC CONTROL 1 LS $25,300.00 $ 25,300.00
3 SAWING PAVEMENT (FULL DEPTH) 450 LF $6.70 $ 3,015.00
4 REMOVE CURB & GUTTER 3,900 LF $3.40 $ 13,260.00
5 REMOVE DRIVEWAY PAVEMENT 370 SY $9.00 $ 3,330.00
6 REMOVE CONCRETE SIDEWALK 1,200 SY $9.00 $ 10,800.00
7 COMMON EXCAVATION (INCLUDING BITUMINOUS REMOVAL) 6,800 CY $20.00 $ 136,000.00
8 SUBGRADE EXCAVATION 310 CY $22.00 $ 6,820.00
9 STABILIZING AGGREGATE 310 CY $38.00 $ 11,780.00
10 SELECT GRANULAR BORROW (8") 2,100 CY $32.00 $ 67,200.00
11 AGGREGATE BASE CLASS 5 (12") 3,100 CY $39.00 $ 120,900.00
12 BITUMINOUS PAVEMENT (5") 2,300 TON $125.00 $ 287,500.00
13 DRIVEWAY PAVEMENT 370 SY $98.00 $ 36,260.00
14 B624 CONCRETE CURB & GUTTER 3,800 LF $26.00 $ 98,800.00
15 B624 CONCRETE CURB & GUTTER (KNOCK-DOWN) 800 LF $30.00 $ 24,000.00
16 6" PERF SUBGRADE DRAIN 3,800 LF $23.00 $ 87,400.00
17 4"-6" CONCRETE WALK 15,500 SF $10.00 $ 155,000.00
18 TRUNCATED DOMES 250 SF $67.00 $ 16,750.00
19 TOPSOIL & TURF RESTORATION 5,300 SY $20.00 $ 106,000.00
20 EROSION & SEDIMENT CONTROL 1 LS $35,000.00 $ 35,000.00
21 RRFB FLASHER SYSTEM 1 LS $30,000.00 $ 30,000.00
22 STRIPING 3,800 LF $2.20 $ 8,360.00
SUBTOTAL: $ 1,474,675.00
STREET & SITE - CONT. (ELIGIBLE)
23 SIDEWALK EXTENSION (CSAH 12) 3,250 SF $11.00 $ 35,750.00
24 SIDEWALK EXTENSION (SPRING ST) 3,250 SF $11.00 $ 35,750.00
26 CURB & GUTTER REMOVE & REPLACE 45 LF $56.00 $ 2,520.00
25 TRUNCATED DOMES 30 SF $67.00 $ 2,010.00
25 TOPSOIL & TURF RESTORATION 800 SY $20.00 $ 16,000.00
SUBTOTAL: $ 92,030.00
STORM SEWER (ELIGIBLE)
26 REMOVE STORM PIPE, ALL SIZES 430 EA $11.00 $ 4,730.00
27 REMOVE STORM MANHOLE 2 LF $550.00 $ 1,100.00
28 REMOVE CATCH BASIN 10 LF $550.00 $ 5,500.00
29 CONNECT TO EXISTING STORM 5 EA $1,500.00 $ 7,500.00
30 CONSTRUCT DRAINAGE MANHOLE 36 LF $1,300.00 $ 46,800.00
31 CONSTRUCT DRAINAGE INLET, 2x3 68 LF $700.00 $ 47,600.00
32 STORM SEWER CASTING ASSEMBLY 23 EA $1,600.00 $ 36,800.00
33 12" - 15" PIPE SEWER 430 LF $80.00 $ 34,400.00
34 18" - 24" PIPE SEWER 1150 EA $110.00 $ 126,500.00
SUBTOTAL: $ 310,930.00
ELIGIBLE COST SUMMARY CONSTRUCTION SUBTOTAL: $1,877,635.00
CONSTRUCTION CONTINGENCIES (10%): $187,800.00
ESTIMATED TOTAL ELIGIBLE COST: $2,065,435.00
* ENGINEERING / ADMIN COST INELIGIBLE (PROVIDED BELOW)
Page 1 of 2 40
PRELIMINARY ENGINEER'S ESTIMATE
6TH STREET IMPROVEMENTS
LOCAL ROAD IMPROVEMENT PROGRAM
CITY OF KENYON, MN
November 2023
ITEM
NO. ITEM QTY UNIT UNIT PRICE TOTAL
SANITARY SEWER (INELIGIBLE)
35 REMOVE SANITARY SEWER PIPE, ALL SIZES 2,030 LF $4.00 $ 8,120.00
36 REMOVE SANITARY MANHOLE 9 EA $675.00 $ 6,075.00
37 8" SEWER PIPE (PVC) 1,950 LF $80.00 $ 156,000.00
38 CONNECT TO EXISTING SANITARY SEWER 7 EA $1,400.00 $ 9,800.00
39 6" PVC SANITARY SERVICE PIPE 500 LF $73.00 $ 36,500.00
40 8"x6" PVC WYE 13 EA $600.00 $ 7,800.00
41 CONSTRUCT SANITARY MANHOLE (48") 80 LF $815.00 $ 65,200.00
42 SANITARY SEWER CASTING ASSEMBLY 10 EA $1,600.00 $ 16,000.00
43 TRACER WIRE SYSTEM (SANITARY) 1 LS $9,000.00 $ 9,000.00
SUBTOTAL: $ 314,495.00
WATERMAIN (INELIGIBLE)
44 REMOVE WATERMAIN PIPE, ALL SIZES 2,260 LF $9.00 $ 20,340.00
45 REMOVE HYDRANT 3 EA $550.00 $ 1,650.00
46 REMOVE GATE VALVE & BOX 7 EA $300.00 $ 2,100.00
47 TEMPORARY WATER SERVICE 1 LS $20,000.00 $ 20,000.00
48 CONNECT TO EXISTING WATER MAIN 7 EA $1,350.00 $ 9,450.00
49 8" WATERMAIN PIPE 2,100 LF $92.00 $ 193,200.00
50 6" WATERMAIN PIPE 170 LF $80.00 $ 13,600.00
51 HYDRANT 4 EA $6,750.00 $ 27,000.00
52 8" GATE VALVE & BOX 9 EA $4,500.00 $ 40,500.00
53 6" GATE VALVE & BOX 4 EA $2,900.00 $ 11,600.00
54 1" WATER SERVICE PIPE 640 LF $70.00 $ 44,800.00
55 1" CURB STOP & BOX 13 EA $675.00 $ 8,775.00
56 1" CORPORATION STOP W/ SADDLE 13 EA $450.00 $ 5,850.00
57 TRACER WIRE SYSTEM 1 LS $9,000.00 $ 9,000.00
58 WATERMAIN FITTINGS 850 LB $20.00 $ 17,000.00
SUBTOTAL: $ 404,525.00
INELIGIBLE COST SUMMARY CONSTRUCTION SUBTOTAL: $ 719,020.00
CONSTRUCTION CONTINGENCIES (10%): $ 143,800.00
ESTIMATED CONSTRUCTION COST: $ 862,820.00
ESTIMATED ENGINEERNG & ADMIN (CITY UTILITIES): $ 233,000.00
ESTIMATED ENGINEERNG & ADMIN (STREET & DRAINAGE): $ 557,700.00
ESTIMATED TOTAL INELIGIBLE COST: $ 1,653,520.00
PROJECT FUNDING SUMMARY
LRIP SHARE LOCAL SHARE TOTAL
ELIGIBLE CONSTRUCTION COSTS (STREET & DRAINAGE): $1,500,000.00 $565,435.00 $ 2,065,435.00
INELIGIBLE CONSTUCTION COSTS (CITY UTILITIES, ENGINEERING, & ADMIN): $0.00 $1,653,520.00 $ 1,653,520.00
TOTALS: $1,500,000.00 $2,218,955.00 $ 3,718,955.00
Page 2 of 2
41
Form Name: Local Road Improvement Program: 2023 Solicitation Application
Submission Time: December 5, 2023 3:13 pm
Browser: Chrome 119.0.0.0 / Windows
IP Address: 65.141.17.74
Unique ID: 1171228902
Location:
Local Road Improvement Program: 2023 Solicitation Application
A: Applicant Information
Name Mark Vahlsing
Phone (507) 789-6415
Email mvahlsing@cityofkenyon.com
Agency type Non-State Aid City (Population < 5,000)
Agency name City of Kenyon
Address 709 Second Street
Kenyon, MN 55946
As a grant applicant, are you Yes, I am a non-state city or township
representing a non-state aid city or
township? If yes, it is required to have a
county sponsor.
Sponsoring County (required if Goodhue
applicant is non-state aid city or
township)
Sponsoring County Engineer name Jess Greenwood
(required if applicant is non-state aid
city or township)
B: Project Location
MnDOT District District 6
County Goodhue
City Kenyon
Name/Designation of Road 6th Street
Type of Road Local Street
Functional Classification of Road Local
Average Daily Traffic (ADT) Count 1000 Estimated
Year of ADT Data Collection 2023
42
Road Authority Type (agency who owns Non-State Aid City (Population < 5,000)
and has jurisdiction of the road)
Road Authority Name City of Kenyon
Project Termini - From CSAH 12
Project Termini - To Spring Street
Beginning Point - Latitude 44.26703762060025
Beginning Point - Longitude -92.99547615929886
General Environment (the general Urban
environment that represents the
majority of the project)
C: Project Description
Type of Project Reconstruction
Select the LRIP Account requested for Routes of Regional Significance
funding
43
Provide a description of the proposed The 6th Street Reconstruction project is located near the southwest corner
project. This should include a of Kenyon. The route provides direct and primary access to the
description of operational and general Kenyon-Wanamingo High School, Middle School, Early Childhood Center
safety benefits of the project and a and other associated facilities. This route is also one of the major local
description of the expected useful life of streets throughout town which feeds CSAH 12 and other state highways. A
improvements. Projects seeking full reconstruction of 6th Street is proposed between CSAH 12 and Spring
funding from the Rural Road Safety Street. In addition, sidewalk extensions within the CSAH 12 and Spring
Account will need to provide a more Street rights of way, adjacent to the school site, are also included to fill
detailed description of safety issues gaps in the sidewalk network.
and benefits under the Rural Road
Safety Account considerations and The project will include the full excavation and replacement of all paved
eligibility section. surfaces, storm sewer and city utilities. Pavement throughout 6th Street is
in poor condition and the city has been required to perform extensive
patching and other surface repairs to keep the street operational over the
past years. Complete pavement replacement with a new urban section will
address these needs for a long-term service life of 50+ years.
The current bus turnout bus turnout area adjacent to 6th street functions
well, but similar to the street, paved surfaces need to be replaced. A
reconfiguration of the turnout area is also warranted to provide safer
pedestrian crossing at 6th Street and Bullis Street. Reconfiguration of the
turnout area near Bullis Street will provide a shorter and more visible
crossing location.
Daily sports practices and events at the athletic fields south of 6th Street
generate heavy pedestrian traffic at the 7th Street intersection. Since the
east-west traffic is not stop controlled, increased visibility for pedestrians at
this location is a priority. To achieve this, the project will include the
installation of an RRFB flasher system. All other crossings will be properly
signed, marked, and fitted with ADA compliant surfaces.
44
Provide a description of any The condition of the existing street pavement is the primary deficiency.
transportation deficiencies the Replacement of surfaces with a long-term, 10-ton pavement structure will
proposed project will eliminate. Pictures restore vehicular needs of the corridor. Reconstruction will also provide an
can be helpful in demonstrating opportunity for the city to extend its storm sewer system into the Spring
transportation deficiencies. This should Street intersection. A lack of proper drainage in this intersection causes
include a description of operational and regular icing and an undesirable combination of slippery conditions for
general safety benefits of the project. pedestrians crossing the road and vehicles approaching the stop-controlled
intersection. Regrading and additional drainage inlets will address this
deficiency.
Gaps in the city's sidewalk system exist in the area around the school and
adjacent areas. As illustrated in the attached figures, the extension of
sidewalks on the west end of 6th Street and within the CSAH 12
right-of-way, will fill a gap between the school and residential areas on the
far western half of town. A similar gap exists within Spring Street. This walk
extension will connect the school area to a strong network of existing walks
within the central part of Kenyon. Since the school site is the highest
generator of pedestrian traffic within the City, filling these gaps addresses a
significant multimodal deficiency.
Both the Bullis Street and 7th street intersections lack a proper pedestrian
crosswalk. At Bullis St, pedestrians must cross an excessively wide street
which is difficult to see; this is unacceptable. Reconfiguration of the bus
turnout and the addition of ADA compliant ramps at this location will
centralize actual crossing location used by pedestrians, shorten the
crossing distance, and increase visibility. A reduced street width should
also provide a calming effect for vehicular traffic. The proposed
modifications at the 7th St intersection will include the installation of
pedestrian ramps (which are currently missing), as well as increased
visibility through the installation of a flasher system.
Projects constructed with this grant Yes - project will have a service life of 10 or more years
funding must have an expected service
life of 10 years minimum. The applicant
affirms to the best of their current
knowledge and belief that this
requirement will be met.
D: LRIP Account Considerations and Eligibility
D2: Routes of Regional Significance Account Considerations and Eligibility
45
For Routes of Regional Significance Part of an economic development plan
projects, which of the following criteria Part of a 10-ton route network
does your project meet (select all that Connect to regional tourist destination
apply)? Project limits provide a direct connection to the regional system, trunk
highway, or a county road
Describe the number of persons and The school district, representing residents of Kenyon, Wanamingo and
potential multiple local and tribal multiple townships in the surrounding area will be most directly impacted by
agencies that will be positively the project. Enrollment and staff at the Kenyon site, adjacent to the project,
impacted by the project and how they is over 700. The primary student pick up and drop off points for parents and
will benefit. busses is either accessed or directly provided by 6th Street.
The school also hosts many events and tournaments throughout the year
at it's Kenyon auditorium, gyms, football field and track facilities, adjacent to
6th street. These events alone can bring in thousands of additional student
athletes, coaches, families and other supporters in a single day. 6th Street
provides direct access to the school facilities for these events, in addition to
normal school functions.
Average daily traffic within 6th street is estimated at approximately 1,000
vehicles per day.
Describe the project contribution to the Kenyon's downtown benefits from the school functions as a crucial source
local, regional, state, or Tribal economy, of their economy. School visitors rely on this route to later access these
and economic development or businesses which include various small restaurants, service businesses
redevelopment efforts. and retail establishments in the town center. The city realizes that the
school and its visitors provide a significant contribution to the local
economy; therefore, the proposed improvements will not only increase the
usability, accessibility and overall attractiveness of the 6th Street area, but
will also shed a positive light on the entire district and community.
As the City's housing and new building lot stock is narrowing, the city's
economic development plan calls for future housing development locations
on the south end of town, as illustrated in the attached figures. In the past
15 years the city has invested significant resources to extend utilities into
this area. Once developed, 6th Street will serve as the primary entrance to
the community from those traveling into town from the south along CSAH
12 or from the west along TH 60.
Based on the condition of the existing road and shortage of off-street
pedestrian routes, a timely reconstruction project is warranted. Although
the city has this project listed in its current capital improvement plan, the full
extent of improvements necessary will not be possible without
supplemental funding. Furthermore, the funding from this program will also
help offset cost responsibilities for the school district.
46
E: Project Readiness and Ability to Maintain
Estimated Construction Year 2025
Are there railroad impacts (RR crossing No RR xings or tracks within 600'
or RR tracks within 600’ of the project)?
What is the status of the engineering Design in progress
and design work on the project?
Engineering Design Layout has been prepared and reviewed with City Council and the School.
Continued preliminary design will progress through spring 2024.
Has this project been selected for No
federal funding?
Is Right of Way acquisition required? ROW acquisition yet to begin
RR impacts - Copy - Copy Some minor temporary easements are anticipated on school property for
sidewalk. No significant timing issues are anticipated as the school district
is a close partner and supporter of the improvements.
Describe the local agency’s or Tribal The city has an aggressive street maintenance program. The city will
agency’s ability to adequately provide maintain new facilities as it does with any other street in Kenyon. Daily
for the safe operation and maintenance operational responsibilities for walks (for activities such as snow clearing)
of the facility upon completion. will remain the same between the school and city. All other responsibilities
will belong to the city.
F: Multimodal/Complete Streets
47
Identify infrastructure improvements for The CSAH 12 sidewalk extension will remove these users from a road with
non-motorized, multi-modal, and/or 1500+ vehicles per day and above-average speeds for a local road. This
transit users on this project and how improvement will not only make this route safer, but more comfortable. This
they align with elements of Complete may increase multimodal forms of transportation within the corridor.
Streets. (Adoption of a Complete Streets
policy is not required for grant The Spring Street extension will fill the last remaining gap between the
eligibility). school's facility, the southwestern portion of Kenyon and the extensive
network of sidewalk that exists within the central portion of Kenyon. This
extension will connect the schools destination point with the majority of
Kenyon residences, as well as the downtown central business district.
As with many small towns, the school's bus service serves as the largest
form of transit and is a vital part of the transportation network.
Reconstruction of the bus turnout area will ensure that the heavier, larger
bus traffic entering the congested portions of 6th Street can load and
unload while separated from 6th Street travel lanes.
The replacement, improvement and addition of other pedestrian facilities
will include proper markings, signage and flashers for crosswalks,
accessible ramps and landings, and other improvements to provide a
higher level of connectively for not only the school, but the entire
community.
G: Estimated Project Construction Cost (only include construction costs)
LRIP Request 1500000
Local City Funds 2218955
Total Project Cost 3718955
Are funds from all sources committed? Yes
H. Attachments
At least one project location map with https://www.formstack.com/admin/download/file/15601105865
routes and project termini labeled
Engineer’s Estimate/scoping level cost https://www.formstack.com/admin/download/file/15601105866
estimate with an itemized breakdown
Project schedule https://www.formstack.com/admin/download/file/15601105867
48
For non-tribal applicants, local agency https://www.formstack.com/admin/download/file/15601105868
resolution approving project and
pledging support to fund engineering,
right of way, inspection, and other
non-LRIP eligible costs, as well as
LRIP-eligible items in excess of the
LRIP grant amount.
Resolution of support from sponsoring https://www.formstack.com/admin/download/file/15601105869
county agreeing to be sponsor and
agreeing to perform sponsor tasks as
identified in section “Project Selection”
in the solicitation guide (required for
applications by townships and cities
under 5,000 population).
Letters of concurrence or support. (If https://www.formstack.com/admin/download/file/15601105870
you have multiple letters, please merge
them into one file and upload here).
Conflict of Interest Disclosure
Having had the opportunity to review Determined that no potential organization conflict of interest exists
the above Organizational Conflict of
Interest Checklist, the applicant hereby
indicates that it has, to the best of its
knowledge and belief:
49
AGENDA ITEM NO. X.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: August 12, 2025
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: **Financial
AGENDA SECTION: FINANCIAL
SUBJECT: Financial Reports and Checks for July
SUGGESTED ACTION: Approved as part of the Consent Agenda
ATTACHMENTS:
CHECKS.pdf
JULY 2025 EXPENSES.pdf
JULY 2025 REVENUE.pdf
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
AGENDA ITEM NO.
XII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: August 12, 2025
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Repairs to Front of City Offices
SUGGESTED ACTION: MOTION MAY BE NEEDED
ATTACHMENTS:
Estimate_1894_from_LM_Construction_Company.pdf
90
L&M Construction Company
Estimate
1156 Mantorville Rd
Kenyon, MN 55946 US
lmconstruction89@gmail.com
greg.lmconstruction@gmail.com
ADDRESS
Kenyon City Hall
City of Kenyon
709 2nd Street
Kenyon, MN 55946
ESTIMATE # DATE
1894 07/29/2025
DATE DESCRIPTION AMOUNT
Sales Remove all siding and fascia from brick up to 13,675.00
gable
Fix rotten framing and install tyvek
Install new lp white siding for white par
Install new steel fascia and drip ledge
Install new Edco steel siding on gable
Labor and materials included
Thank you for giving us the opportunity to TOTAL
give you an estimate. Estimates are $13,675.00
effective for 30 days. Please let us know if
you want to proceed with the estimate.
Accepted By Accepted Date
91
AGENDA ITEM NO.
XII.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: August 12, 2025
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: High Mercury Results – FYI Wayne Ehrich
SUGGESTED ACTION:
ATTACHMENTS:
92
AGENDA ITEM NO.
XII.C
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: August 12, 2025
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Abdo Contract
SUGGESTED ACTION:
ATTACHMENTS:
Accounting Services Proposal (1).pdf
93
SERVICE PROPOSAL FOR
City of Kenyon
709 Second Street, Kenyon, Minnesota 55946
Proposed by
Jean McGann, CPA
Partner | Abdo
August 12, 2025 jean.mcgann@abdofs.com
P 952.715.3059
abdosolutions.com | Mankato, MN - Edina, MN - Scottsdale, AZ
94
Scott Lehner, City Administrator
City of Kenyon
709 Second Street
Kenyon, Minnesota 55946
August 12, 2025
Dear Scott,
Thank you for the opportunity to submit this proposal to the City of Kenyon, Minnesota (the City), for accounting and human
resource services. Based on our past experience with cities of comparable size and complexity, we believe our structured
contract with defined outcomes offered through Abdo Financial Solutions (Abdo FS), will provide the City with excellent
financial services.
We are confident our solution will offer the City advanced insights, provide public finance guidance, and serve as an
experienced partner to assist the City in audit preparation. Our proposal is based on the needs of the City as laid out in the
request for proposal and the experiences we have had working with other cities. This proposal outlines the scope of services
we believe will address the needs of the City.
The term of this contract shall be from September 1, 2025 - December 31, 2026.
An Abdo FS representative will perform responsibilities remotely as noted on the Scope of Services page and will be in City
offices as necessary.
The investment required for our services is indicated on the value page, and this quote remains valid for thirty (30) days.
Please note that Abdo FS is not independent of the City as defined by auditing standards generally accepted in the United
States of America.
Abdo FS acknowledges the City has retained an independent registered municipal advisor (IRMA) to assist and advise the City
in evaluating information relating to the issuance of municipal securities and/or municipal financial products. Abdo FS
acknowledges the City will rely on advice from their IRMA. Abdo FS will have no recourse against the City or its IRMA,
regarding action or inaction relating to evaluating, commenting on, or responding to financial projects or information received
under this Agreement. Abdo FS acknowledges it is not the registered independent municipal advisor retained by the Municipal
Entity Client.
1 95
Cover Letter Continued
Abdo FS would like to thank the City for the opportunity to propose on these services. We look forward to exceeding
your expectations and continuing our long-term, mutually beneficial relationship.
Sincerely,
Abdo Financial Solutions
Jean McGann, CPA
Partner | Abdo
2 96
The current state
WHAT WE HEARD
We understand the challenges you face as an organization with ever-changing regulations, financial standards,
staffing changes, and council vision. Through our conversations, we understand these challenges to include:
• Challenge 1 – The City currently has a vacancy in the Finance Director role and would like to outsource this
role to ensure the City is in compliance with regulations and day to day operations are current.
• Challenge 2 – The consolidation of the Municipal Utilities and City accounts is underway and needs to be
completed. This will serve to simplify and streamline operations and it is critical that all compliance and
transactional aspects of this be completed.
• Challenge 3 – Internal controls are of upmost importance and the City is looking to strengthen these controls.
CONSIDERATIONS AS YOU MOVE FORWARD
Given these challenges you’re facing, we know that it can become overwhelming to grasp all the factors at play. Our
team wants to ensure you have a pulse on all of these factors as you begin your search for solutions. Have you
considered the following:
• Consideration 1: Abdo Financial Solutions will work collaboratively with you and your team to work through
operations, budget, compliance, and internal controls to ensure the City is in compliance with regulations.
• Consideration 2: Ensuring day to day operations run smoothly is an area we work with on with a multitude of
cities. The first step is ensure your cash and investments are reconciled to your general ledger and a review of
2025 transactions are completed.
3 97
The path forward
WHAT'S YOUR VISION?
Let's build it together. With knowledge and care, Abdo lights your path forward—illuminating opportunity and fueling
your confidence to navigate the future. What do you envision for your future? We believe it could look something like
this:
• Council and staff have a clear understanding of the financial statements
• Cash and investments are reconciled on a monthly basis
• A clear and concise monthly close process is implemented
EXPERTISE FOR YOUR CHALLENGES
In the government space, your organization faces unique
challenges that require a specific understanding of
government regulations and operations. Our team not
only has experience working with governmental entities,
but many came directly from city administration and
finance offices, giving them a unique understanding of
the challenges you face.
Meet
Jessi
Jessi Sturtz
Manager
She has over ten years of experience working with local The Abdo Difference
governments in accounting, as well as ten years of
experience in the bank industry. She has over 10 years At Abdo, we believe in the importance of relationships.
of experience working with Banyon, and 3 years This core value is the foundation of our approach to
working with BS&A. She currently works with clients delivering the best experience and outcomes for our
ranging from 1,000 - 25,000 in population in a variety of clients. It’s inherent in our people and the way we work.
different financial roles such as budgeting, audit We know that for our clients to be successful, it takes
preparation, monthly cash reconciliation, processing more than having experience and credentials – we take
accounts payable, and quarterly financial reporting. In the time to listen to their unique motivations, goals, and
the past year, she has gained county experience in the challenges. We truly care about their journey and where
auditor/treasurer department. In addition, Jessi has co- their path leads.
presented at the Municipal Clerks and Finance Officers
of Minnesota Institute on Fund Accounting and LEARN MORE ON OUR WEBSITE
Budgeting, and co presented at the Minnesota
Association of School Business Officials on Unclaimed
Property.
4 98
Your Team
At Abdo, we believe that trust is a vital component in the success of our partnership. That trust requires an
understanding of your needs and confidence in the expertise of your engagement team. That’s why we’ve curated a
team with relevant experience and first-hand knowledge of the challenges you face. Many of our advisors have worked
in government finance offices for decades, cultivating the same experiences you currently face. This depth of
understanding can lead to a comprehensive view of your challenges, potential cost reductions, and a quicker road to
results.
KEY CONTACTS
Key team members are briefly profiled below, with additional staff providing support as needed throughout
theengagement.
FS TEAM MEMBERS
JEAN MCGANN, CPA
Partner
jean.mcgann@abdofs.com
P 952.715.3059
With over 12 years of experience at Abdo, Jean's wealth of experience has equipped her with invaluable
skills in coaching and mentoring, accounting and financial management, process evaluations, and long-
term planning. Jean's acumen extends beyond finance and auditing; she is adept at identifying and
implementing cost containment processes, policy development, and internal control evaluation.
JULIE MCMACKINS
Senior Manager
julie.mcmackins@abdofs.com
P 952.715.3062
Prior to joining Abdo FS, she spent nine years working for the City of Plymouth in Accounting roles,
including Accountant, Supervising Accountant and Interim Finance Manager. In these roles, Julie was
involved in a wide variety of finance responsibilities. Julie also has four years of experience in
accounting and auditing roles. She currently works with clients in a variety of financial roles such as
budgeting, annual and quarterly financial reporting, utility rate studies, long-term planning, and audit
preparation.
KARRI THORSTEN
Manager
karri.thorsten@abdofs.com
P 952.939.3214
Karri has 25+ years of finance experience with governments and nonprofit organizations. She also has
additional experience monitoring budgets, revenues and expenditure trends. Karri has extensive
experience working at various levels of government including auditor for the State Auditor's office,
County Auditor-Treasurer, School Finance Director, and accountant for a local city and non-profit.
JESSI STURZ
Manager
jessi.sturtz@abdofs.com
P 507.304.6888
She has over 10 years of experience working with Banyon, and 3 years working with BS&A. She currently
works with clients ranging from 1,000 - 25,000 in population in a variety of different financial roles such
as budgeting, audit preparation, monthly cash reconciliation, processing accounts payable, and quarterly
financial reporting. In the past year, she has gained county experience in the auditor/treasurer
department.
5 99
DAVID MUELLER
Senior Associate
david.mueller@abdofs.com
P 952.715.3076
David joined Abdo in 2023 as a member of the Financial Solutions team. Prior to joining Abdo, David
spent 7 years working in various roles for Scott County. His most recent experience was as a Taxation
Supervisor.
MACIE STEVERMER
Associate
macie.stevermer@abdofs.com
P 507.304.6822
Macie joined the Firm as an Associate on the Firm's Financial Solutions team, after completing an
internship in 2023. Her work includes monthly bank reconciliations, quarterly reporting and audit
preparation for a variety of clients.
HR TEAM MEMBERS
BRENNA RAMY, SHRM-CP, PHR
Senior Manager
brenna.ramy@abdosolutions.com
P 952.449.6216
Brenna has over 20 years of Human Resources experience in the industries of hospitality, retail,
multifamily housing, and consulting. She has worked in a variety of organizations in size ranging from
less than 20 to over 300,000 employees. Brenna believes in finding practical solutions to HR needs and
determining where the best place to spend time is.
MICHAEL MOONEY, SPHR, SHRM-CP
Manager
michael.mooney@abdosolutions.com
P 952.715.3043
Michael joined the Firm in 2022. He brings over 5 years of experience working closely with business
leaders, managers, and employees in a wide variety of HR Functions. He is passionate about utilizing HR
technology and data to support growing businesses.
6 100
Government Experience
You can have confidence in our years of experience performing consulting services, the quality of the accounting
services we offer and our understanding of the unique challenges our clients face in the government space. Since 1963,
we’ve served cities just like yours. With an unwavering commitment to streamlining processes, training staff, and finding
technology-based solutions, we proudly offer excellence in governmental consulting and auditing. Out of our 250-strong,
talented staff, over 60 team members are 100% focused on government clients, which include over 100 cities and other
governmental entities. By serving cities across Minnesota, we have become experts in the nuances of how to best
support your city. Our expertise affords you a consulting experience that is painless. We do this by communicating up
front, coming fully prepared, and being available throughout the year to support you.
PROCESS
Our methods are centered around incorporating technology to deliver unparalleled solutions for government
organizations. In addition to our consulting experience, our firm expertly performs outsourcing for governments giving
us a wealth of experience in a consulting role. We don’t believe in a one-size-fits-all mentality. So together, we’ll focus on
the needs that are relevant to your city and provide the right services to meet them with a customized methodology
based on your needs. We’re focused on developing creative, customized solutions to help your city mitigate costs and
boost efficiency.
FOCUS
Through continuous training and growth opportunities, we’ve established an environment with a focus on serving
government entities. We spend more than 100 hours training and onboarding to ensure success for our clients. We truly
hope that you partner with us to light the path forward for your organization.
OUR QUALIFICATIONS
• GFOA and MnGFOA Association members
• Government operations training
• Consulting services for over 100 cities
• We’ve assisted many municipalities in preparing for the GFOA’s Certificate of Achievement for Excellence awards in
financial reporting
7 101
Government Experience Continued
OUR FINANCIAL MANAGEMENT AND CONSULTING SERVICES INCLUDE:
• Budget process development • Internal control evaluation
• Capital improvement planning • Long-term strategic planning
• Cash flow analysis • Payroll processing
• Cost containment processes • Policy development
• Debt management plans • Process flows and efficiencies
• ERP system consulting • Project management
• Federal and State relations/grant consulting • Quarterly and monthly reporting to management
• Finance Director services • Reconciliations
• Financial management plans • Software implementation
• Financial reporting and analysis • Training
• Fleet: Operations and replacement rate analysis • Utility/fee analysis
• Interim accounting and financial services • Year-end audit preparation and financial
statement preparation
8 102
Outsourced Finance Director
Building relationships to become a valuable extension of your city is what our Financial Solutions team will be
ardently focused on when we work with you. When you employ our team, you gain a fresh perspective on a broad
range of topics — you’ll have one point of contact but a whole team of people bringing you value. With that said,
we’ve had the opportunity to partner with over 100 clients in the Midwest. Among the support we provide,
Outsourced Finance Director Services are a primary focus of our team. We offer this service for a broad range of
cities with populations ranging from 800 — 75,000 in size.
Acting as outsourced finance directors and controllers requires a broad ranges of skills and experience. We bring a
unique set of skills and experience as former government auditors, finance directors and controllers. Through this
lens, we implement processes and procedures to improve your city's daily operations. Our experience translates to
insights that streamline the audit and budget process and internal controls, consequently reducing audit findings
and improving efficiencies. Ultimately, this will save your city time and money.
PROCESS
When you select our team, our process is made simple — for you and for your employees. First, we meet with your
city administration to understand the challenges you face. We then analyze your financial statements, review
budgets, and connect with your auditors to understand your financial position from their perspective. This gives us a
holistic view to formulate a plan and propose how we can best support you.
Once our proposal is accepted, we’ll work with key stakeholders to understand cash flow, investments, and begin
fulfilling proposal initiatives. Together, we’ll identify priorities and begin implementation.
QUALIFICATIONS
Out of 35 members in our Financial Solutions group, 60% of their work is focused on outsourced Finance Director
services. The majority of our team members have worked in government organizations and public accounting,
bringing you a fresh perspective backed by relevant experience. We’re confident that Abdo FS has the right expertise,
team support, and recommendations to help your city grow. We look forward to supporting you and your team
SEE A SAMPLE REPORT
See a sample of our
quarterly financial reports.
9 103
Value
At Abdo FS, we are dedicated to assisting our clients in achieving their financial goals
through comprehensive and personalized financial services. Our team of experienced
professionals provide expert guidance in public finance.
Our fees range from $190 - $510 per hour based upon the experience and level of the
individuals to be assigned to perform your work. Fees are also based on the assumption
and limitations outlined in the Scope of Services. Below are the fees for our services.
SERVICES FROM SEPTEMBER 1, 2025 - MONTHLY FEE
DECEMBER 31, 2026
Finance Director Services $7,675
Human Resources Services $2,500 - $4,500
2025 Review of January - July: Estimated one- time fee
$15,000*
*Fee is dependent on the challenges we encounter when
reviewing January - July financial records and the time
needed to adjust, correct, and reconcile the accounts. We
will communicate with the City Administration when we
reach 80% of the $15,000 and advise if additional time is
needed or if we will be able to resolve within the estimate.
* Hourly rates are subject to change on September 1st each year
This quote is valid for thirty (30) days.
Initial invoice will be sent within 10 days of the execution of this agreement. Monthly
installment fees will be invoiced throughout the remainder of this contract.
In an effort to reduce environmental impact, you will receive printable, downloadable PDFs
of your report. To receive one (1) paper report, you will be charged $150 for a set-up fee.
Additional paper copies will be charged at the rate of $50 per report.
10
10104
Scope of Services
ABDO FS CONTRACT TASK
Cash and Investment Monitoring
Code and post bank transactions
Reconcile cash and investments
Review monthly to ensure timely and accurately balanced to general ledger
Reconcile undeposited funds
Verify bank has proper amount of collateral pledged to City's account
Credit Card Reconciliations
Code and post credit card transactions
Reconcile credit card statements
Accounts Payable
Review coding of invoices done by department heads
Reconcile A/P subledger to general ledger
Prepare recap for City Council approval at Council meetings
Prepare and file year-end 1099 returns
Annual Reporting
Complete Financial Reporting Form to the Office of the State Auditor
Property Tax Levy Report to the Minnesota Department of Revenue
File TNT Form with the Minnesota Department of Revenue
11 105
Scope of Services Continued
ABDO FS CONTRACT TASK
Audit Preparation
Prepare workpapers and gather support for the annual audit of the financial statements
Prepare the Management Discussion and Analysis for the audit report
Annual Budget Preparation
Preliminary meeting with City management on budget objectives and strategy
Prepare a City management's recommended property tax levy along with a general outline of the City budgeted fund including any
potential budget funding gaps. This will include the all funds summary and preparation of all budget documents.
Assist in presenting preliminary budget to Council prior to the board
Assist in presenting preliminary budget to Council prior to the deadline of September 31
Assist in presenting the final budget to Council prior to the deadline of December 28
Assist in presenting the final budget to board prior to the deadline of December 28
Assist with the certification of the final of the tax levy to the County
Utility Billing
Post Utility Billing and Payments to General Ledger
Review bill register summary
Projects Reconciliation
Update and reconcile work in process balances
Update and reconcile deferred revenue balances
12 106
Scope of Services Continued
ABDO FS CONTRACT TASK
Customer Billings
Prepare invoices
Match and post cash receipts
Print customer statements
Reconcile A/R subledger to general ledger
Miscellaneous Tasks
Provide oversight in recording/accounting for transactions
Attend Council meeting virtually for quarterly reports
Attend quarterly calls virtually to review financial reports and current financial position
Update Council, Administrator, and Staff of new accounting standards
Monitor compliance for assigned activities
Prepare Sales Tax reports
13 107
DESCRIPTION OF OUTSOURCED HR SUBSCRIPTION SERVICE
Flex HR Hours : Responsive access for management or supervisors for your ongoing and/or unexpected day-to-day HR needs. Support may
range from coaching and conversations to "boots on the ground" time to help you execute your HR priorities. Common areas of as-needed
support include: employee file audits, job description updates, employee disciplinary actions, leave of absence management, worker's
compensation claim management and audit reporting, annual OSHA reporting, new policy development, and benefits and ACA administration
support.
Annual Compliance Updates: Every year we provide updates for your new hire packets, our full suite of HR forms and templates, and labor law
posters based on state and federal compliance. This is not only to ensure your HR processes and systems are up-to-date and effective in
managing your talent, but also to ensure full compliance with all relevant laws and regulations. With our expertise, we'll help to mitigate risks and
ensure your onboarding processes meet all legal requirements and industry standards. Up to 3 employee worked-in States included.
Comprehensive HR Assessment with Annual Review: Understanding where you’re at today is the first step in designing an HR infrastructure to
take you where you’re headed tomorrow. With Leadership collaboration, Abdo starts with a comprehensive assessment of your current HR
practices and needs. We focus on ensuring best practices as well as State and Federal compliance to lead the development of a comprehensive,
efficient, compliant, and employee-friendly HR workflow. Abdo will produce an evaluation report that outlines your current practice, quantifies the
degree of risk involved, and provides an ordered list of suggestions for mitigating these risks. Up to 3 employee worked-in States included.
Employee Handbook Development and/or Annual Review: Our team will work with you to develop a compliant, thoughtful and effective
handbook for your employees. Outcomes include policies that are clear and can be consistently applied so that managers and employees know
what to expect. Already have a handbook? Our team will conduct a thorough annual review of your current handbook to assure compliance and
identify any potential risks. Up to 3 employee worked-in States included.
Leadership Strategy Meetings: Either we can join your existing Leadership meetings or we can organize and facilitate recurring meetings with
your key leaders to discuss and strategize on important HR matters, and if applicable, track progress on HR Assessment outcomes. This fosters
regular communication and alignment of HR initiatives with your overall business strategy. Frequency of meetings can range from monthly to
annually.
Annual Supervisor and Employee Harassment Training: To foster a respectful and safe work environment, Abdo will provide on-site or virtual
interactive training for both supervisors and employees designed to educate staff on what constitutes harassment, how to identify it and how to
respond if they are notified of, witness or experience harassment. Supervisors receive additional training to help them create a respectful work
environment, discourage behavior that could potentially lead to harassment, effectively handle harassment complaints and prevent retaliation.
Other relevant training topics can be substituted if desired.
Abdo Engage | HR Development Program Participation: If selected, we invite one member of your leadership or HR team to join our annual Abdo
Engage HR Development Series to leverage the knowledge and experience of legal experts, Abdo's HR and payroll advisors, and peers within the
HR community. Live virtual sessions are held one time per month, March to November, and 2.5 hours in duration. Each session will include virtual
large group instruction as well as focused peer group discussion, allowing you to join a group of collaborative professionals to leverage the
knowledge of HR advisors, legal experts, and other professionals in a confidential setting.
14 108
What Our
Clients Say
CLIENT REFERENCES
One of the things we enjoy most about our work is
developing long-term relationships with our clients
and watching their city thrive as we help them to
evolve and grow. Our clients listed below serve as a
sample of references of those we partner with for
their financial accounting and consulting services.
Additional references are available upon request.
CITY OF DUNDAS CITY OF OAK GROVE CITY OF WYOMING
Jenelle Teppen Loren Wickham Robb Linwood
City Administrator City Administrator City Administrator
P 507.645.2852 P 763.404.7075 P 651.462.0575
SERVICES PROVIDED SERVICES PROVIDED SERVICES PROVIDED
Long-term Plan Outsourced Finance Outsourced Finance
Director Director
Outsourced Finance
Director Budgeting Budgeting
Budgeting Audit Preparation Audit Preparation
Audit Preparation HR Consulting Long-term Plan
15 109
Why Partner
with Abdo
LIGHTING THE PATH FORWARD
In a world of ever-changing complexity, people need caring, empathetic and
highly skilled professionals they can depend on to provide the right advice and
solutions for them. Our clients seek growth and success, but also want security
and confidence. For over 60 years, Abdo has provided insights for our clients to
help them achieve their goals.
That same innovative spirit is also what has earned us the title of being one of
the top accounting firms in the Midwest. Abdo is a better firm today because of
the efforts we made to support a culture driven by our core values of growth,
relationships, and teamwork.
With this foundation in place, we have successfully helped our clients identify
and break through their own growth barriers. Every challenge they face is an
opportunity for us to listen, understand and empower them with solutions and a
plan to achieve their goals. It’s fulfilling to serve as the catalyst that helps them
overcome obstacles that block their progress.
When it comes to our working relationships, we are partners. We’re confidants.
We’re the catalyst that sparks true business growth, providing guidance through
every challenge and opportunity along the way.
ABOUT ABDO
Abdo is a full-service accounting and consulting firm that delivers customized
strategies and innovative solutions to help businesses, governments and
nonprofits succeed. With more than 200 professionals and over six decades of
experience, Abdo is ranked as one of the top accounting firms in the Midwest. It
is a licensed CPA firm with offices located in Minneapolis and Mankato,
Minnesota, and Scottsdale, AZ. Abdo’s commitment to its clients is to gain in-
depth knowledge of their unique challenges, opportunities, and needs. Through
this consultative approach, Abdo partners with organization leaders to light the
path forward to confidently reach their goals.
“Listening to our clients’ needs, understanding their challenges, and
adjusting how we work together is key to our partnership with the
people we serve.”
-- Steve McDonald, CPA | Managing Partner
16 110
Appendix A
AGREEMENT FOR FINANCIAL SERVICES
17 111
Agreement for
Financial Services
THIS AGREEMENT, is made and entered into on August 12, 2025 by and between the City of Kenyon, Minnesota
(hereinafter referred to as the (“Client”), and Abdo Financial Solutions (hereinafter referred to as the “Contractor”).
Articles of Agreement & Recitals
WHEREAS, the Client is authorized and empowered to secure from time to time certain professional services
through contracts with qualified consultants; and
WHEREAS, the Contractor understands and agrees that:
1. The Contractor has provided a Service Proposal for the City of Kenyon (the "Proposal":) providing accounting
and financial services, particularly services for an "outsourced finance director", including the scope of
services and the fees for providing the services, all to be provided by the Contractor to the Client, and with
the Proposal incorporated by reference into the Agreement for Financial Services (the "Agreement") as if fully
set forth herein.
2. The Contractor will act as an Independent Contractor in the performance of all duties under this Agreement.
Accordingly, the Contractor shall be responsible for payment of all taxes, including federal, state and local
taxes and professional/business license fees arising out of the Contractor’s activities;
3. The Contractor shall have no authority to bind the Client for the performance of any services or to obligate
the Client. The Contractor is not an agent, servant, or employee of the Client and shall not make any such
representations or hold himself/herself out as such;
4. The Contractor shall be the exclusive outsourced accounting service provider for the Client during the term
of this Agreement;
5. The Contractor shall perform all professional services in a competent and professional manner, acting in the
best interests of the Client at all times.
6. The Contractor shall not accrue any continuing contract rights for the services performed under this
Agreement.
NOW THEREFORE, in consideration of the mutual covenants and promises contained herein, it is agreed as follows:
ARTICLE I
INCORPORATION OF RECITALS AND PROPOSAL
The recitals and proposal set forth above are hereby incorporated by reference into this Agreement as if fully set
forth herein.
ARTICLE II
LIABILITY INSURANCE
Section 1 Liability Insurance: The Contractor shall obtain professional liability insurance, at their expense with
liability insurance coverage minimums in the amount of $2,000,000, which Contractor must secure and maintain
during the term of this Agreement. Contractor will provide Client with proof of liability insurance coverage under this
Agreement in writing upon request by the Client.
18 112
Agreement for Financial Services Continued
ARTICLE III
DURATION OF THE AGREEMENT
Section 1 Duration: This Agreement shall commence upon date of execution by all parties and will remain in effect
until December 31, 2026 unless earlier terminated as provided in Sections 2 and 3.
Section 2 Client's Termination Rights: The Client may terminate this Agreement upon sixty (60) days written notice in
the event the Client determines in its sole discretion that it is not in the Client's best interest to continue using
Contractor’s services. The Client may terminate on ten (10) days written notice if the Contractor fails to perform its
obligations under this Agreement.
Section 3 Contractor’s Termination Rights: Contractor may terminate this Agreement upon thirty (30) days written
notice to Client in the event Client does not pay Contractor compensation as required under Article 5, Section 9 within
fifteen (15) days after invoice is received by Client. In the event of non-payment within thirty (30) days, Contractor shall
give the Client an opportunity to cure the default by giving a notice of such non-payment and an additional five (5)
days after the Client's receipt of the notice to remit such payment, prior to giving a notice of termination. Contractor
can also terminate the Agreement with one hundred twenty (120) days written notice if the Contractor believes it is in
its best interests to terminate the Agreement.
ARTICLE IV
GENERAL
Section 1 Authorized Client Agent: The Client's authorized agent for the purpose of administration of this Agreement
is the City Administrator. Said agent shall have final authority for approval and acceptance of the Contractor’s services
performed under this Agreement and shall further have responsibility for administration of the terms and conditions of
this Agreement. All notices under this Agreement shall be sent to the person and address indicated below on the
signature lines.
Section 2 Amendments: No amendments or variations of the terms and conditions of this Agreement shall be valid
unless in writing and signed by the parties.
Section 3 Assignability: The Contractor’s rights and obligations under this Agreement are not assignable or
transferable.
Section 4 Data: Any data or materials, including, but not limited to, reports, studies, photographs, negatives, or any and
all other documents prepared by the Contractor or its outside consultants in the performance of the Contractor's
obligations under this Agreement shall be the exclusive property of the Client, and any such data and materials shall
be remitted to the Client by the Contractor upon completion, expiration, or termination of this Agreement. Further, any
such data and materials shall be treated and maintained by the Contractor and its outside consultants in accordance
with applicable federal, state and local laws. Further, Contractor will have access to data collected or maintained by
the Client to the extent necessary to perform Contractor's obligations under this Agreement. Contractor agrees to
maintain all data obtained from the Client in the same manner as the Client is required under the Minnesota
Government Data Practices Act, Minnesota Statutes Chapter 13 or other applicable law (hereinafter referred to as the
"Act"). Contractor will not release or disclose the contents of data classified as not public to any person except at the
written direction of the Client. Upon receipt of a request to obtain and/or review data as defined in the Act, Contractor
will immediately notify the Client. The Client shall provide written direction to Contractor regarding the request within a
reasonable time, not to exceed fifteen (15) days. The Client agrees to indemnify, hold harmless and defend Contractor
for any liability, expense, cost, damages, claim, and action, including attorneys' fees, arising out of or related to
Contractor's complying with the Client's direction. Subject to the aforementioned, Contractor agrees to defend and
indemnify the Client from any claim, liability, damage or loss asserted against the Client as a result of Contractor's
failure to comply with the requirements of the Act. Upon termination and/or completion of this Agreement, Contractor
agrees to return all data to the Client, as requested by the Client.
19 113
Agreement for Financial Services Continued
ARTICLE IV - CONTINUED
GENERAL (CONTINUED)
Section 5 Entire Agreement: This Agreement is the entire agreement between the Client and the Contractor, and it
supersedes all prior written or oral agreements. There are no other covenants, promises, undertakings, or
understandings outside of this Agreement other than those specifically set forth. Any term, condition, prior course of
dealing, course of performance, usage of trade, understanding, or agreement purporting to modify, vary, supplement, or
explain any provision of this Agreement is null and void and of no effect unless in writing and signed by representatives
of both parties authorized to amend this Agreement.
Section 6 Severability: All terms and covenants contained in this Agreement are severable. In the event any provision
of this Agreement shall be held invalid by any court of competent jurisdiction, this Agreement shall be interpreted as if
such invalid terms or covenants were not contained herein, and such holding shall not invalidate or render
unenforceable any other provision hereof.
Section 7 Contractor Fiscal Decision Waiver: Contractor is responsible for providing the Client with timely and accurate
financial recommendations and information that allows the Council/Board the ability to make final financial decisions.
Contractor will provide final financial recommendations but is not responsible for the final decisions made regarding
financial matters.
Section 8 Compensation: The parties agree that the Contractor shall be paid compensation for the services provided
hereunder, payable for work performed in accordance with this Agreement, based on the fees indicated on the Value
page of this proposal. Additional fees will not be incurred without prior approval of the Client.
Initial invoice for anticipated first month fees will be sent within 10 days of the execution of this agreement. Monthly
installment fees will be invoiced throughout the remainder of this Agreement. If the Agreement is for an hourly fee
basis, invoices will be sent monthly.
Section 9 Additional Services: Should the Client request additional services in addition to the Contracted Services, the
Contractor will provide the Client with proposed fees for the services to be provided. The Client shall provide a written
or electronic confirmation prior to the proposed services implementation.
Section 10 Outside Contractors: It shall be the responsibility of Contractor to compensate any other outside
consultants retained or hired by Contractor to fulfill their obligations under this Agreement and shall be responsible for
their work and Contractor, by using outside contractors, shall not be relieved of its obligations under this Agreement.
Section 11 Municipal Advisor: Abdo FS acknowledges the Client may/has retained an independent registered
municipal advisor (IRMA) to assist and advise the Client in evaluating information relating to the issuance of municipal
securities and/or municipal financial products. Abdo FS acknowledges the Client will rely on advice from their IRMA.
Abdo FS will have no recourse against the Client or its IRMA, regarding action or inaction relating to evaluating,
commenting on, or responding to financial projects or information received under this Agreement. Abdo FS
acknowledges it is not the registered independent municipal advisor retained by the Municipal Entity Client.
Section 12 Equal Employment Opportunity: Abdo, LLP and its subsidiary companies are committed to providing equal
employment opportunities to all employees and applicants for employment without regard to any legally-recognized
basis “protected class” including but not limited to: veteran status, uniform service member status, race, color, religion,
sex, national origin, age, physical or mental disability, sexual orientation or marital preference, genetic information or
any other protected class under federal, state, or local law.
20 114
Appendix B
AGREEMENT FOR THE PROVISION OF
PROFESSIONAL SERVICES
21 115
Agreement for the Provision
of Professional Services
WHEREFORE, this Agreement was entered into on the date set forth below and the undersigned, by execution hereof,
represent that they are authorized to enter into this Agreement on behalf of the respective parties and state that this
Agreement has been read by them and that the undersigned understand and fully agree to each, all and every provision
hereof, and hereby, acknowledge receipt of a copy hereof.
City of Kenyon
709 Second Street
Kenyon, Minnesota 55946
SIGNATURE
Scott Lehner
SIGNATURE
Don Kirchmann
Abdo Financial Solutions, LLC
5201 Eden Avenue, Suite 250
Edina, Minnesota 55436
Jean McGann, CPA
Partner | Abdo
August 12, 2025
22 116
AGENDA ITEM NO.
XIII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: August 12, 2025
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Miscellaneous
AGENDA SECTION: F.Y.I. - Department Updates
SUBJECT: FYI for August 12, 2025
SUGGESTED ACTION:
ATTACHMENTS:
FYI 8-12-25.pdf
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131