Watch the meeting
What happened
- Resolution 2026-11 appointed Deanna Gard as Council Member until the next election; oath administered by Mayor Kirchmann
- Gard also appointed to the Planning Commission, 5-0-0
- Consent agenda approved VFW liquor license renewal, 2026 sanitary and storm sewer rates, and Fire Hall use for a June 2, 2026 Community Summer Safety Event
- Resolution 2026-10 approved amendments to the Kenyon Firemen's Relief Association bylaws
- Checks 78020 through 78133 and 7261E through 7334E approved for payment
- Hired Donald Traurig, Caleb Beardsley and Tracy Erlandson as part-time liquor store employees
- Dustin Opatz of Creative Planning presented the 2025 City and KMU audits; receipt acknowledged 5-0-0
- Visu-Sewer quote approved to televise sanitary mains under Highway 60 ahead of possible 2030 reconstruction
- Resolutions 2026-12, 2026-13, 2026-14 and 2026-15 adopted for the Rebound Real Estate Sunset Homes project, including a TIF public hearing call
- Council voted not to waive LMCIT state liability limits of $500,000 per claimant and $1,500,000 per occurrence
- 2025 street and utility project restarted the week of April 13; final completion expected mid-July with punch list by August 30
What was asked 24 raised · 10 settled
Every question, assignment, pending figure and unsourced claim from this meeting, quoted from the record, each checked against the county, census, listing, bid and budget data we hold.
Total estimated in-kind time is 74 hours including travel time to the hotel, ( over an hour from Kenyon MN.) Using the staff rate of $23/hour for Rachel and $38.16/hour for Scott, the total in-kind contribution is estimated around $2,262.92 to help us qualify for the 30 percent match.
Match calculation for the NAPC FORUM scholarship request.
The arithmetic checks out exactly on a 37-hour split. Goven at 37 hours times $23.00 gives $851.00 and Lehner at 37 hours times $38.16 gives $1,411.92, which sum to $2,262.92 against the 74-hour total. The $38.16 figure is SHPO's established volunteer rate named in the budget justification instructions, not a payroll rate, so payroll records would still be needed to show it matches what Lehner is actually paid.
5-12-26 Council Packet, NAPC FORUM Scholarship Budget Sheet
Original Contract Price $ 2,294,629.25 2. Net change by Change Orders $ (37,814.00) 3. Current Contract Price (Line 1 + Line 2) $ 2,256,815.25 4.
Current contract price stated as $2,256,815.25 against an original $2,294,629.25.
The change order arithmetic is exact and holds through the end of the project. Deleting 204.40 linear feet of 10 inch directional drilled PVC watermain at $185.00 a foot gives $37,814.00, and the original contract of $2,294,629.25 less that deduction leaves $2,256,815.25. The same line carries at 100 percent complete in both the August 6 and September 8 2026 pay applications, so no further change order value was added.
5-12-26, 8-6-26 and 9-8-26 Council Packets; KENYON_BIDS.md · taken up again 2026-09-08
Resolution 2026-12: Calling for a Public Hearing by the City Council on the Proposed Establishment of the Development Program for Municipal Development District No. 2 Establishment of TIF District No. 2-1 Therein and Adoption of a TIF Plan Therefor Motion by Sjolander seconded by Bailey to adopt Resolution 2026-12, Resolution 2026-13, Resolution 2026-14, and Resolution 2026-15. Motion carried 5-0-0. OLD BUSINESS 20 NEW BUSINESS LMCIT Liability Coverage Waiver Administrator Lehner stated that the City Council is
Resolution 2026-12 was adopted calling for the hearing as part of the Rebound Sunset Home project steps.
At the meetingCouncil adopted Resolution 2026-12 along with 2026-13, 2026-14 and 2026-15 by 5-0-0 vote.
The public hearing was held and the district created on June 30 2026, when the council adopted Resolution 2026-18 establishing Municipal Development District No. 2 and TIF District No. 2-1, the apartment building redevelopment district, together with Resolution 2026-20 for an interfund loan. The hearing itself covered the Kenyon Real Estate 2, LLC redevelopment and was conducted under Minnesota Statutes sections 469.124 to 469.133 and 469.174 to 469.1794.
KENYON_INCENTIVES.md; 7.14.26 Council Packet · taken up again 2026-06-30
Work Session May 18, 2026 at 6:00 pm 4. TIF Update for Sunset Home SUGGESTED ACTION: MOTION NEEDED to set work session date and time.
Listed as item 4 under the Administrator Update section of the May 12, 2026 agenda.
The TIF question was settled at the May 18 2026 work session, where the council approved $1,855,000 in tax increment assistance over 26 years for the Rebound Sunset Home site. That is more than double the $800,000 Northland Securities recommended. By the August 6 2026 meeting Rebound reported it was seeking $3,000,000 from investors.
The council granted 2.3 times the assistance its own financial advisor recommended.
KENYON_INCENTIVES.md, council record · taken up again 2026-05-18
Requested Action: Motion approving Pay Estimate #5 for the 2025 Street & Utility Improvements ATTACHMENTS: 134934 Pay Application No. 5.pdf 23 Contractor's Application for Payment Owner: CITY OF KENYON Owner's Project No.: N/A Engineer: BOLTON & MENK Engineer's Project No.: 24X.134934.000 Contractor: FITZGERALD EXCAVATING & TRUCKING INC Agency's Project No.: N/A Project: 2025 STREET & UTILITY IMPROVEMENTS Contract: N/A Application No.: 5 Application Date: 5/12/2026 Application Period: From 11/29/2025 to 5/1/2026 1.
Fitzgerald Excavating application covering removals and early Langford Avenue utility work through 5/1/2026.
The project moved well past Pay Estimate No. 5. Pay Application No. 6, covering work through May 29 2026, was approved July 14 2026, and Pay Application No. 8, covering work through July 17 2026, was approved September 8 2026 on a motion by Sjolander seconded by Helgeson. The September work was primarily sanitary sewer lining, grouting and manhole rehabilitation, with punch list repairs remaining.
7.14.26 and 9-8-26 Council Packets · taken up again 2026-09-08
Work Session May 18, 2026 at 6:00 pm 4. TIF Update for Sunset Home SUGGESTED ACTION: MOTION NEEDED to set work session date and time.
Administrator Update section of the May 12 agenda requires a motion to set the work session.
The work session was held on May 18 2026 as proposed, and it was the meeting at which the council approved $1,855,000 in tax increment assistance over 26 years for the Rebound Sunset Home project.
5-12-26 Council Packet; KENYON_INCENTIVES.md · taken up again 2026-05-18
Police Department Staffing Update Administrator Lehner stated that the full-time police officer position has been posted. There is also an opening for one or two part-time officers.
Police department staffing update given during the administrator report.
The full-time police officer position was still unfilled on September 8 2026, posted until filled with no applicants at that point, leaving part-time officers covering while the chief and the one full-time officer were on vacation. The city reposted the job on July 28 2026 at $33.54 an hour entry, $38.57 at three to five years and $42.61 at five to ten years. That entry rate is the highest hourly figure in the 46 area job postings we hold.
9-8-26 Council Packet; data/jobs.csv, KENYON_JOBS.md · taken up again 2026-09-08
Officer Misty England has taken a full-time position with another department but may continue doing some part-time hours in Kenyon.
England took a full-time position with another department.
England did continue part time, but barely. Police Chief Sjoblom reported on July 14 2026 that Misty had worked one part-time shift so far. By September 8 2026 the department was relying on part-time officers to cover the chief's and the full-time officer's vacations.
7.14.26 Council Packet · taken up again 2026-07-14
Motion carried 5-0-0. 2025 Street & Utility Project Engineer Olinger stated that the 2025 street and utility project will be restarted during the week of April 13th. The final completion is expected to be mid-July with the punch list completed by August 30.
April report gave a mid-July completion; the May 12 engineering item gave a June completion.
Neither schedule held, and the contract dates were formally reset. Change Order 2 in the July 14 2026 packet fixes substantial completion at July 18 2026 and ready for final payment at August 30 2026, and the same meeting reported 8th Street would not be paved until late October 2026 after the street settled. Fitzgerald had run into repeated private utility conflicts.
The May 12 2026 packet said all work should be complete by the second or third week of June 2026, but the contract's own substantial completion date was July 18 2026 and paving ran to late October.
7.14.26 Council Packet, Change Order 2 · taken up again 2026-07-14
Schedule of Upcoming Meetings KMU Meeting: Tuesday, March 17th @ 3:00 p.m. EDA Meeting: Tuesday, March 24th @ 8 a.m.
Meeting schedule printed in the April 14, 2026 minutes.
The schedule was corrected in the very next packet. The May 12 2026 agenda lists KMU for May 19 and the EDA for May 26 with council on June 9, and the July 14 2026 packet carries the same forward-looking dates plus a June 2 Planning Commission meeting. The stale March 17 and March 24 entries were a carry-forward error in the April minutes.
The April 14 2026 minutes list upcoming meetings on dates that had already passed.
5-12-26 and 7.14.26 Council Packets · taken up again 2026-05-12
Two televising quotes were received. Motion by Bailey seconded by Helgeson to approve the quote from Visu-Sewer to televise under Highway 60.
Infrastructure study of utility mains below Hwy 60 in preparation for potential reconstruction in 2030 or later.
At the meetingCouncil approved the Visu-Sewer quote 5-0-0.
The council approved the Visu-Sewer quote 5-0-0 on May 12 2026, but no completed televising report or findings appear anywhere in our record through September 8 2026. The dollar amount of the quote was never entered in the minutes either. Visu-Sewer's report and invoice would settle both.
5-12-26 Council Packet; KENYON_BIDS.md · taken up again 2026-05-12
FORUM includes dozens of educational sessions and discussion panels, mobile workshops and tours, and five days of non-stop networking for preservation commissioners, staff and volunteers representing local, state, and national organizations and government agencies. Scott and Rachel would like to attend this conference.
Historical Preservation Training item under New Business for May 12.
The cost is fully itemized at $3,614.14 for the two staff: each of Lehner and Goven at $450 registration, $195 parking for four nights and five days at $39, and $1,162.07 for four hotel nights. No council motion approving attendance appears in our record. The minutes recording that vote would settle it.
5-12-26 Council Packet, NAPC FORUM Scholarship Budget Sheet
They are learning fast and contributing to the city's well-being. 19 KMU Job Description Administrator Lehner stated that the job description is complete and will be posted April 17.
Administrator update on a finished KMU job description; a KMU Job Update is listed on the May 12 agenda.
KMU staffing stayed open through the last packet we hold. A KMU Job Update sat on the May 12 2026 agenda and a KMU Staffing Update on the September 8 2026 administrator report, five months after the April 17 posting date. The position was the Line Worker and Water Operator job description Lehner had been revising with KMU staff. Applicant counts and any hire are what is missing.
4-12-26, 5-12-26 and 9-8-26 Council Packets
This information will be used to clarify the prioritization of sewer needs in this area, and whether city utility replacement needs to be incorporated into the state's project. Two televising quotes were received.
Basis for selecting Visu-Sewer to televise under Highway 60.
At the meetingCouncil approved the Visu-Sewer quote without the amounts being recorded.
Two quotes is confirmed and Visu-Sewer took the award on May 12 2026, but neither dollar amount is in our record. The award met the two-quote requirement of Administrative Policy No. 34.
KENYON_BIDS.md
State statutes limit a city's tort liability to a maximum of $500,000 per claimant and $1,500,000 per occurrence.
Explanation before the council voted on the LMCIT liability coverage waiver.
At the meetingCouncil voted 5-0-0 not to waive the LMCIT state liability limits.
The governing chapter is named elsewhere in our record: the September 8 2026 developer agreement refers to the maximum monetary limits on liability established by Minnesota Statutes chapter 466. We do not hold the statute text confirming the $500,000 per claimant and $1,500,000 per occurrence figures, nor the League of Minnesota Cities Insurance Trust coverage documents behind the $2,000,000 optional limit.
9-8-26 Council Packet; 5-12-26 Council Packet
Please check the FORUM website for the most up-to-date information. 83 Budget: State Fiscal Years: City Name: City of Kenyon Blank row, data starts in cell 3A Category Grant Request Cash Match In-Kind/ Volunteer Match Total Registration ($450 per person) $900.00 $ 2,262.92 $3,162.92 Hotel: 2 Rooms $2,324.14 $2,324.14 Parking On-Site ($39 per car) $390.00 $288.00 Total: $3,614.14 $2,262.92 $5,775.06 Meets match?
Budget sheet submitted with the NAPC FORUM scholarship application.
The $390.00 request reconciles cleanly as $39 a day for five days for two people. The $288.00 total reconciles to nothing at the $39 daily rate, since $288 divided by $39 is 7.38 days. Four nights for two people at $39 would be $312 and five days for one person would be $195, which is the per-person figure used elsewhere in the same application. A corrected budget sheet from the applicant is what is missing.
The parking line requests $390.00 but totals $288.00, and neither figure is reachable from the other at the stated $39 daily rate.
5-12-26 Council Packet, NAPC FORUM Scholarship Budget Sheet
PRESENTATIONS/PUBLIC HEARINGS/RECOGNITIONS/PROLAMATIONS Creative Planning 2025 Audit Review Dustin Opatz, Audit Director from Creative Planning, presented a summary of the 2025 City and KMU audits and an overview of the overall City financial condition.
Opatz presented a summary of the 2025 audits and overall city financial condition.
At the meetingCouncil voted 5-0-0 to acknowledge receiving the audit presentation.
We do not hold the written 2025 audit reports, but two of their findings surface in later packets. The 2025 audit forced cash deficit loans that were reversed across at least seven funds during 2026, and the auditor flagged the Granicus and Catalis subscriptions as an unbudgeted 2025 variance. The audit work itself was competitively bid in December 2024 and awarded to BerganKDV at $27,540 against CLA at $97,640, and BerganKDV now presents as Creative Planning. The management letter is what is missing.
KENYON_BIDS.md, KENYON_IT_SPEND.md; 6.9.26 and 8-6-26 Council Packets
Attorney Riggs stated that the City Council can fly the flag they choose, but they cannot regulate what flag is flown throughout the city.
Lehner sought clarification for the council on flag authority.
At the meetingRiggs said the council may choose the flag it flies but cannot regulate flags flown elsewhere in the city; item was informational only.
This is a legal question answered by the city attorney, not a matter of record our data can settle. Attorney Riggs gave the opinion at the meeting that the council may choose which flag it flies but cannot regulate flags flown elsewhere in the city. Any written opinion or statute citation behind that is the attorney's to produce.
5-12-26 Council Packet
This information will be used to clarify the prioritization of sewer needs in this area, and whether city utility replacement needs to be incorporated into the state's project.
Purpose of the Hwy 60 televising work ahead of a potential state reconstruction in 2030 or later.
Nothing in our record answers whether city utility replacement must be folded into the state Highway 60 project. The televising was authorized May 12 2026 and no results were reported through September 8 2026. The Visu-Sewer findings plus MnDOT's project scope and schedule would settle it.
5-12-26 Council Packet · would settle it: Televising results plus MnDOT's project schedule and scope for the Hwy 60 reconstruction
Police Department Data Request Administrator Lehner stated that he wanted to make the council aware of a data request situation happening at the police department. There is a person who has been a steady data requester. The LMC along with Attorney Riggs have been involved.
Lehner informed the council of a steady data requester at the police department.
We hold no police department data practices request log and no League of Minnesota Cities or attorney guidance on the responses. The later references to chapter 13 in our record are boilerplate inside the Rebound developer agreement, unrelated to the requester. The city's data request log and the attorney's written guidance would settle it.
5-12-26 and 9-8-26 Council Packets · would settle it: The data practices request log and the attorney/LMC guidance on responses
Each CLG may request scholarships for up to five attendees, but awards will be based on available funds and a desire to ensure broad representation from a greater number of CLGs. Scholarships will be awarded on a first come, first served basis, until all funds have been expended.
Scholarship application for NAPC FORUM 2026 attendance by Lehner and Goven.
We hold no SHPO award notice, so we cannot say whether Kenyon received the $3,614.14 or any part of it. The request equals the entire itemized cost of sending both staff, which means the city sought full coverage under a program that funds first come, first served with a 70 percent federal share against a 30 percent local match. SHPO's award letter would settle it.
5-12-26 Council Packet, SHPO Scholarship Application 2026 · would settle it: SHPO's award notice confirming the scholarship amount granted to Kenyon
SHPO Scholarship Application 1 85 SHPO will reimburse the Certified Local Government (not the individual attendees) after the post- conference reimbursement request and documentation are submitted. The post-conference reimbursement request is due on Monday, August 31, 2026.
Required of scholarship recipients after attending NAPC FORUM.
We hold no completed reimbursement form, receipts, in-kind labor forms or session list for the August 31 2026 SHPO deadline. Nothing in the September 8 2026 packet, the last we hold, reports on it. The submitted reimbursement package would settle it.
5-12-26 Council Packet, SHPO scholarship instructions · would settle it: Completed reimbursement form with registration, lodging and parking receipts
Motion by Helgeson, seconded by Kirchmann to follow past City precedence to not waive LMCIT State Liability limits.
Wording of the motion on the LMCIT liability coverage waiver.
At the meetingMotion carried 5-0-0.
We hold no prior year LMCIT waiver forms for Kenyon, so the claim of past precedent cannot be checked. The signed waiver elections from earlier renewal years would settle it.
5-12-26 Council Packet · would settle it: Prior years' LMCIT waiver forms signed by the city
NAPC'S FORUM in Minneapolis will serve as an annual training event, and every city that is a Certified Local Government (including Kenyon) is required to attend FORUM.
Justification for sending two staff to the Minneapolis conference.
We hold no Certified Local Government agreement or SHPO guidance stating that FORUM attendance is required. The SHPO material we do hold describes scholarships awarded first come, first served until funds run out, reimbursed to the Certified Local Government rather than the attendee, which reads as optional support rather than a mandate. The city's CLG agreement would settle it.
The packet calls FORUM attendance required for every Certified Local Government, while the SHPO scholarship terms in the same packet describe a competitive first come, first served award that can run out of funds.
5-12-26 Council Packet, SHPO scholarship material · would settle it: The CLG agreement or SHPO guidance stating the training attendance requirement
Decisions 9 motions
Who did what
| Person | At this meeting |
|---|---|
| Don Kirchmann Mayor | Called the meeting to order, administered the Oath of Office to Deanna Gard, seconded motions, and thanked applicants for the council vacancy |
| Deanna Gard Council Member | Appointed by Resolution 2026-11, appointed to the Planning Commission, and sworn in |
| Mary Bailey Council Member | Moved adoption of Resolution 2026-11, the consent agenda, the Visu-Sewer quote and adjournment; thanked Engineer Olinger for the new school sidewalk |
| Kim Helgeson Council Member | Seconded multiple motions and moved not to waive LMCIT state liability limits |
| Lee Sjolander Council Member | Moved approval of the agenda, acknowledgment of the audit presentation and adoption of Resolutions 2026-12 through 2026-15; thanked city staff |
| Scott Lehner City Administrator | Reported on part-time employees, KMU job description posting, police staffing, the state flag question, a police data request, and the LMCIT liability waiver decision |
| Derek Olinger City Engineer | Presented the Highway 60 sewer televising quotes and updated the council on the 2025 street and utility project schedule |
| Scott Riggs City Attorney | Explained the four Rebound Sunset Home resolutions and the city's options on flag display |
| Dustin Opatz Audit Director, Creative Planning | Presented a summary of the 2025 City and KMU audits and the city's financial condition |
| Holli Gudknecht Administrative Assistant / Deputy Clerk | Recorded and signed the minutes |
| Misty England Police Officer | Noted as having taken a full-time position with another department, though she may continue part-time hours in Kenyon |
| Wayne Ehrich Public Works Superintendent | Attended the meeting |
| Armani Tucker Officer | Attended the meeting |
| Rachel Goven Administrative Assistant | Attended the meeting |
| Donald Traurig Part-time liquor store employee | Hire approved on the consent agenda |
| Caleb Beardsley Part-time liquor store employee | Hire approved on the consent agenda |
| Tracy Erlandson Part-time liquor store employee | Hire approved on the consent agenda |
Organizations named: Kenyon VFW, Kenyon Firemen's Relief Association, Creative Planning, Kenyon Municipal Utilities (KMU), Visu-Sewer, LHB, Inc., Minnesota Department of Employment and Economic Development (DEED), Rebound Real Estate, League of Minnesota Cities (LMC), League of Minnesota Cities Insurance Trust (LMCIT), Kenyon Planning Commission, Kenyon Economic Development Authority (EDA)
Figures
| Amount | What |
|---|---|
| $500,000 | state statutory tort liability limit per claimant under LMCIT coverage |
| $1,500,000 | state statutory tort liability limit per occurrence under LMCIT coverage |
| $2,000,000 | maximum additional insurance coverage cities may purchase annually |
Said at the meeting
Attorney Riggs stated that the City Council can fly the flag they choose, but they cannot regulate what flag is flown throughout the city.
City Attorney Scott Riggs · packet, verbatim
Administrator Lehner stated that the full-time police officer position has been posted.
City Administrator Scott Lehner · packet, verbatim
Attorney Riggs stated that all four of the following resolutions are related to the Rebound Sunset Home project.
City Attorney Scott Riggs · minutes, verbatim
Council Member Bailey thanked Engineer Olinger, and everyone involved for the new sidewalk by the school as part of the street project.
Council Member Mary Bailey · packet, verbatim
Mayor Kirchmann thanked Deanna for joining the council and all the others who showed interest in the position.
Mayor Don Kirchmann · minutes, verbatim
Resolutions and ordinances
- Appointing Deanna Gard to serve as Council Member until the next electionRes. 2026-11
- Approving Amendments to the Bylaws of the Kenyon Firemen's Relief Association Approve payment of check numbers 78020 through 78133; 7261E thrRes. 2026-10
- Approving the Professional Services Agreement with LHB, IncRes. 2026-13
- Approving the DEED Grant Contract Agreement for the Rebound Real Estate Sunset Homes Project Resolution 2026-15: Approving the Sub-Grant ContRes. 2026-14
- Resolution 2026-13, Resolution 2026-14, and Resolution 2026-15Res. 2026-12
Agenda
Each item links to where it appears in the packet.
- I. CALL TO ORDER AND ROLL CALL
- II. CITIZEN COMMENTS
- III. ADOPT AGENDA
- III.A Adopt the Agenda for 4-14-26
- IV. CONSENT AGENDA
- IV.A Consent Agenda:
- V. APPROVAL OF MINUTES and APPOINTMENTS
- V.A Approval of:
- VI. PRESENTATIONS/PUBLIC HEARINGS RECOGNITIONS/PROCLAMATIONS
- VI.A Creative Planning 2025 Audit Review
- VII. ENGINEERING
- VII.A Hwy 60 Sewer Televising
- VIII. LEGAL
- VIII.A Resolution 2026-13: Approving the Professional Services Agreement with LHB, Inc.
- VIII.B Resolution 2026-14: Approving the DEED Grant Contract Agreement for the Rebound
- VIII.C Resolution 2026-15: Approving the Sub-Grant Contract Agreement for the Rebound
- VIII.D Resolution 2026-12: Calling for a Public Hearing by the City Council on the Proposed
- IX. FINANCIAL
- IX.A March 2026 Financial Reports and Payment of Claims
- X. OLD BUSINESS
- XI. NEW BUSINESS
- XI.A LMCIT Liability Coverage Waiver
- XII. F.Y.I. - Department Updates
- XII.A FYI - 4/14/26
- XIII. COUNCIL AND STAFF GENERAL COMMENTS
- XIV. ADJOURNMENT
- II. APPOINT COUNCIL MEMBER
- A. On-Sale Liquor License Renewal- Kenyon VFW
- C. Approval of use of Fire Hall for Community Summer Safety Event – June 2, 2026
- D. Resolution 2026-10: Approving Amendments to the Bylaws of the Kenyon Firemen's
- A. City Council Meeting Minutes of March 10, 2026
- B. Approve Hire of Donald Traurig, Caleb Beardsley, and Tracy Erlandson Part-Time
- A. Creative Planning 2025 Audit Review
- VII. ADMINISTRATOR UPDATE
- A. Part-time Employee Update
- B. KMU Job Description
- C. Police Department Staffing Update
- D. MN Flag
- E. Police Department Data Request
- A. Hwy 60 Sewer Televising
- A. Resolution 2026-13: Approving the Professional Services Agreement with LHB, Inc.
- B. Resolution 2026-14: Approving the DEED Grant Contract Agreement for the
- C. Resolution 2026-15: Approving the Sub-Grant Contra
Full packet text (194k characters)
The minutes
Official minutes as adopted, from 5-12-26 Council Packet Updated; text extracted from the PDF.
Council Meeting was duly held in the City Council chambers at 7:00 p.m. on the 14th day of April 2026. The meeting was called to order by Mayor Kirchmann.
- Present
- Mayor Don Kirchmann, Council Members Kim Helgeson, Lee Sjolander, Mary Bailey, Deanna Gard
- Also present
- City Administrator Scott Lehner, Administrative Assistant Holli Gudknecht, Engineer Derek Olinger, City Attorney Scott Riggs, Officer Armani Tucker, Heather Dewitz, Rachel Goven, John Lee, Public Works Superintendent Wayne Ehrich
The meeting opened with the Pledge of Allegiance.
Appoint Council Member
Resolution 2026-11 Appointing Deanna Gard to serve as Council Member until the next election.
Motion by Bailey seconded by Helgeson to adopt Resolution 2026-11. Motion carried 4-0-0.
Motion by Kirchmann seconded by Bailey to appoint Deanna Gard to the Planning Commission. Motion carried 5-0-0.
The Oath of Office will be administered by the Mayor for Councilmember Gard The Oath of Office was administered to Deanna Gard by Mayor Donald Kirchmann.
Citizen Comment
Adopt Agenda
Motion by Sjolander seconded by Helgeson to approve the agenda. Motion carried 4-0-0.
Consent Agenda
Motion by Bailey second by Helgeson to approve the amended Consent Agenda, which includes:
Motion carried 5-0-0Presentations / Public Hearings / Recognitions / Prolamations
Creative Planning 2025 Audit Review
Dustin Opatz, Audit Director from Creative Planning, presented a summary of the 2025 City and KMU audits and an overview of the overall City financial condition.
Motion by Sjolander seconded by Kirchmann to acknowledge receiving the audit presentation.
Motion carried 5-0-0Administrator Update
Part-time Employee Update
Administrator Lehner reported that the new part-time employees are establishing roles and responsibilities. They are learning fast and contributing to the city's well-being. 19 KMU Job Description Administrator Lehner stated that the job description is complete and will be posted April 17. Police Department Staffing Update Administrator Lehner stated that the full-time police officer position has been posted. There is also an opening for one or two part-time officers. Officer Misty England has taken a full-time position with another department but may continue doing some part-time hours in Kenyon. MN Flag Administrator Lehner wanted to clarify the city's options on the State flag choice. Attorney Riggs stated that the City Council can fly the flag they choose, but they cannot regulate what flag is flown throughout the city. This topic was for informational purposes only. Police Department Data Request Administrator Lehner stated that he wanted to make the council aware of a data request situation happening at the police department. There is a person who has been a steady data requester. The LMC along with Attorney Riggs have been involved.
Engineering
Hwy 60 Sewer Televising
Engineer Olinger stated that he had previously discussed the need for an infrastructure study for utility mains below Hwy 60 in Kenyon, in preparation for potential reconstruction in 2030 or later. To move forward with this study, televising sanitary mains within the state right-of-way needs to be reviewed. This information will be used to clarify the prioritization of sewer needs in this area, and whether city utility replacement needs to be incorporated into the state's project. Two televising quotes were received.
Motion by Bailey seconded by Helgeson to approve the quote from Visu-Sewer to televise under Highway 60. Motion carried 5-0-0.
2025 Street & Utility Project Engineer Olinger stated that the 2025 street and utility project will be restarted during the week of April 13th. The final completion is expected to be mid-July with the punch list completed by August 30.
Legal
Attorney Riggs stated that all four of the following resolutions are related to the Rebound Sunset Home project. The signed resolutions are steps needed to move the process forward to keep the project on schedule. Resolution 2026-13: Approving the Professional Services Agreement with LHB, Inc.
Resolution 2026-14: Approving the DEED Grant Contract Agreement for the Rebound Real
Estate Sunset Homes Project
Resolution 2026-15: Approving the Sub-Grant Contract Agreement for the Rebound Real Estate
Sunset Homes Project
Resolution 2026-12: Calling for a Public Hearing by the City Council on the Proposed
Establishment of the Development Program for Municipal Development District No. 2 Establishment of TIF District No. 2-1 Therein and Adoption of a TIF Plan Therefor
Motion by Sjolander seconded by Bailey to adopt Resolution 2026-12, Resolution 2026-13, Resolution 2026-14, and Resolution 2026-15. Motion carried 5-0-0.
Old Business
NEW BUSINESS LMCIT Liability Coverage Waiver Administrator Lehner stated that the City Council is required to choose either to waive or not to waive the monetary insurance liability limits. State statutes limit a city's tort liability to a maximum of $500,000 per claimant and $1,500,000 per occurrence. These limits apply whether the claim is against the city, against the individual officer or employee, or against both. Cities can choose to waive the state liability limits. Cities can purchase additional insurance coverage up to $2,000,000 annually.
Motion by Helgeson, seconded by Kirchmann to follow past City precedence to not waive LMCIT State Liability limits. Motion carried 5-0-0.
Schedule of Upcoming Meetings
KMU Meeting: Tuesday, March 17th @ 3:00 p.m. EDA Meeting: Tuesday, March 24th @ 8 a.m. City Council Meeting: Tuesday, April 14th @ 7 p.m.
Council And Staff General Comments
Council Member Sjolander thanked city staff for all they do.
Council Member Bailey thanked Engineer Olinger, and everyone involved for the new sidewalk by the school as part of the street project.
Mayor Kirchmann thanked Deanna for joining the council and all the others who showed interest in the position. He encouraged them to consider running in the fall.
Motion by Bailey seconded by Helgeson to adjourn the meeting at 8:00 p.m.
Motion carried 5-0-0Holli Gudknecht, Deputy Clerk Donald Kirchmann, Mayor
Agenda Item Summary CITY COUNCIL AGENDA ITEM REPORT
DATE: May 12, 2026
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Administrator Update
Agenda Section: Administrator Update
SUBJECT: Administrator Update: 1. KMU Job Update 2. Police Department Staffing Update 3. Work Session May 18, 2026 at 6:00 pm 4. TIF Update for Sunset Home
SUGGESTED ACTION: MOTION NEEDED to set work session date and time.
Attachments:
AGENDA ITEM NO. VIIA.
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: May 12, 2026
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Engineering
Agenda Section: Engineering
Subject:
2025 Street & Utility Project
Suggested Action:
Fitzgerald has installed most of the watermain within Langford Avenue and is moving on to storm sewer next week. Their progress has been consistent with the work plan they submitted at the end of the year. Assuming progress remains on track, pavement is scheduled for early June and all work should be completed by the 2nd or 3rd week on June.
The attached pay estimate includes removals and the early stages of utility work within Langford Avenue, through 5/1/2026.
Requested Action:
Motion approving Pay Estimate #5 for the 2025 Street & Utility Improvements
Attachments:
134934 Pay Application No. 5.pdf
Contractor's Application for Payment Owner: CITY OF KENYON Owner's Project No.: N/A Engineer: BOLTON & MENK Engineer's Project No.: 24X.134934.000 Contractor: FITZGERALD EXCAVATING & TRUCKING INC Agency's Project No.: N/A Project: 2025 STREET & UTILITY IMPROVEMENTS Contract: N/A Application No.: 5 Application Date: 5/12/2026 Application Period: From 11/29/2025 to 5/1/2026
1. Original Contract Price $ 2,294,629.25 2. Net change by Change Orders $ (37,814.00) 3. Current Contract Price (Line 1 + Line 2) $ 2,256,815.25 4. Total Work completed and materials stored to date (Sum of Column G Lump Sum Total and Column J Unit Price Total) $ 1,160,415.47 5. Retainage a. 5% X $ 1,160,415.47 Work Completed $ 58,020.77 b. X $ - Stored Materials $ - c. Total Retainage (Line 5.a + Line 5.b) $ 58,020.77 6. Amount eligible to date (Line 4 - Line 5.c) $ 1,102,394.70 7. Less previous payments $ 1,043,686.12 8. Amount due this application $ 58,708.58 Contractor's Certification The undersigned Contractor certifies, to the best of its knowledge, the following: (1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment; (2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and (3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective.
Contractor: Fitzgerald Excavating and Trucking, LLC
Signature: Date: Name: Nick Dahle Title: Project Manager
Recommended by Engineer Approved by Owner
By: By: Name: Derek Olinger, P.E. Name: Scott Lehner Title: City Engineer Title: City Administrator Date: Date:
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 24 Progress Estimate - Unit Price Work Contractor's Application for Payment Owner: CITY OF KENYON Owner's Project No.: Engineer: BOLTON & MENK Engineer's Project No.: 24X.134934.000 Contractor: FITZGERALD EXCAVATING & TRUCKING INC Contractor's Project No.: Project: 2025 STREET & UTILITY IMPROVEMENTS Agency's Project No.: Contract:
Application No.: 5 Application Period: From 11/29/25 to 05/01/26 Application Date: 05/12/26
A B C D E F F1 F2 G H I J K L Contract Information Previous Estimate Work Completed Work Completed % of Estimated Value of Work and Materials Value of Value of Bid Item Quantity Completed to Date Materials Currently Stored Stored to Date Item Balance to Finish (F Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) (not in G) (H + I) (J / F) - J) No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($) Original Contract 1 MOBILIZATION 1.00 LS 37,500.00 37,500.00 0.50 18,750.00 0.50 18,750.00 18,750.00 50% 18,750.00 2 CLEARING 6.00 EACH 1,000.00 6,000.00 5.00 5,000.00 6.00 6,000.00 6,000.00 100% - 3 GRUBBING 6.00 EACH 500.00 3,000.00 6.00 3,000.00 6.00 3,000.00 3,000.00 100% - 4 SALVAGE SIGN 5.00 EACH 50.00 250.00 2.00 100.00 4.00 200.00 200.00 80% 50.00 5 SAWING CONCRETE PAVEMENT (FULL DEPTH) 95.00 LF 7.00 665.00 88.00 616.00 88.00 616.00 616.00 93% 49.00 6 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) 402.00 LF 5.00 2,010.00 198.00 990.00 198.00 990.00 990.00 49% 1,020.00 7 REMOVE CURB AND GUTTER 1,305.00 LF 5.00 6,525.00 1,164.00 5,820.00 1,253.00 6,265.00 6,265.00 96% 260.00 8 REMOVE CONCRETE DRIVEWAY PAVEMENT 128.00 SY 10.00 1,280.00 84.50 845.00 84.50 845.00 845.00 66% 435.00 9 REMOVE BITUMINOUS DRIVEWAY PAVEMENT 230.00 SY 7.00 1,610.00 - - 124.00 868.00 868.00 54% 742.00 10 REMOVE BITUMINOUS PAVEMENT 4,907.00 SY 4.00 19,628.00 2,059.60 8,238.40 4,854.60 19,418.40 19,418.40 99% 209.60 11 REMOVE CONCRETE WALK 480.00 SF 2.00 960.00 237.10 474.20 237.10 474.20 474.20 49% 485.80 12 EXCAVATION - COMMON (P) 2,857.00 CY 13.00 37,141.00 1,190.00 15,470.00 1,190.00 15,470.00 15,470.00 42% 21,671.00 13 EXCAVATION - SUBGRADE (P) 1,394.00 CY 13.00 18,122.00 682.00 8,866.00 682.00 8,866.00 8,866.00 49% 9,256.00 14 EXPLORATORY EXCAVATION 8.00 HR 300.00 2,400.00 4.00 1,200.00 11.50 3,450.00 3,450.00 144% (1,050.00) 15 SELECT GRANULAR EMBANKMENT (CV) (P) 1,394.00 CY 25.00 34,850.00 682.00 17,050.00 682.00 17,050.00 17,050.00 49% 17,800.00 16 GEOTEXTILE FABRIC TYPE 9 5,574.00 SY 2.50 13,935.00 1,984.40 4,961.00 1,984.40 4,961.00 4,961.00 36% 8,974.00 17 AGGREGATE SURFACING CLASS 2 36.00 CY 30.00 1,080.00 - - - - - 1,080.00 18 AGGREGATE BASE (CV) CLASS 5 (P) 1,167.00 CY 25.00 29,175.00 455.00 11,375.00 455.00 11,375.00 11,375.00 39% 17,800.00 19 SURFACE RESTORATION (2ND ST) 1.00 LS 47,500.00 47,500.00 1.00 47,500.00 1.00 47,500.00 47,500.00 100% - 20 PAVEMENT MARKINGS (2ND ST) 1.00 LS 4,860.00 4,860.00 - - - - - 4,860.00 21 SURFACE RESTORATION (SANITARY REPAIR) 3.00 EACH 4,500.00 13,500.00 3.00 13,500.00 3.00 13,500.00 13,500.00 100% - 22 GRAVEL RESTORATION (SANITARY REPAIR) 1.00 EACH 1,000.00 1,000.00 1.00 1,000.00 1.00 1,000.00 1,000.00 100% - 23 TYPE SP 9.5 WEARING COURSE MIXTURE (3;C) 1.5" THICK 7,760.00 SY 9.00 69,840.00 - - - - - 69,840.00 24 TYPE SP 12.5 WEARING COURSE MIXTURE (3;C) 2.0" THICK 2,807.00 SY 11.75 32,982.25 - - - - - 32,982.25 25 TYPE SP 12.5 WEARING COURSE MIXTURE (3;C) 2.5" THICK 2,145.00 SY 14.50 31,102.50 2,164.00 31,378.00 2,164.00 31,378.00 31,378.00 101% (275.50) 26 BITUMINOUS PATCH SPECIAL (DRIVEWAY) 70.00 SY 36.00 2,520.00 - - - - - 2,520.00 27 6" PERF PVC PIPE DRAIN 2,281.00 LF 15.25 34,785.25 1,079.30 16,459.33 1,079.30 16,459.33 16,459.33 47% 18,325.92 28 SUMP PUMP SERVICE 13.00 EACH 1,000.00 13,000.00 10.00 10,000.00 10.00 10,000.00 10,000.00 77% 3,000.00 29 DRAIN OUTLET DESIGN SPECIAL (END SECTION) 1.00 EACH 400.00 400.00 1.00 400.00 1.00 400.00 400.00 100% - 30 6" PVC PIPE DRAIN CLEANOUT 7.00 EACH 300.00 2,100.00 6.00 1,800.00 6.00 1,800.00 1,800.00 86% 300.00 31 CONCRETE STEP 170.00 SF 30.00 5,100.00 77.90 2,337.00 77.90 2,337.00 2,337.00 46% 2,763.00 32 4" CONCRETE WALK 355.00 SF 7.50 2,662.50 260.60 1,954.50 260.60 1,954.50 1,954.50 73% 708.00 33 6" CONCRETE WALK 70.00 SF 12.25 857.50 - - - - - 857.50 34 CONCRETE CURB AND GUTTER DESIGN B618 1,060.00 LF 25.80 27,348.00 1,102.00 28,431.60 1,102.00 28,431.60 28,431.60 104% (1,083.60) 35 CONCRETE CURB AND GUTTER DESIGN D DRIVEOVER 1,910.00 LF 23.75 45,362.50 - - - - - 45,362.50 36 6" CONCRETE DRIVEWAY PAVEMENT 175.00 SY 88.25 15,443.75 102.50 9,045.63 102.50 9,045.63 9,045.63 59% 6,398.12 37 7" CONCRETE DRIVEWAY PAVEMENT 420.00 SY 92.50 38,850.00 - - - - - 38,850.00 38 7" CONCRETE VALLEY GUTTER 71.00 SY 95.00 6,745.00 57.00 5,415.00 57.00 5,415.00 5,415.00 80% 1,330.00 39 TRUNCATED DOMES 10.00 SF 55.00 550.00 - - - - - 550.00 40 TRAFFIC CONTROL 1.00 LS 14,000.00 14,000.00 0.50 7,000.00 0.50 7,000.00 7,000.00 50% 7,000.00 41 INSTALL SIGN 6.00 EACH 350.00 2,100.00 3.00 1,050.00 3.00 1,050.00 1,050.00 50% 1,050.00 42 STABILIZED CONSTRUCTION EXIT 2.00 LS 500.00 1,000.00 1.00 500.00 1.00 500.00 500.00 50% 500.00 43 EROSION CONTROL SUPERVISOR 1.00 LS 500.00 500.00 0.38 187.50 0.38 187.50 187.50 38% 312.50 44 STORM DRAIN INLET PROTECTION 30.00 EACH 200.00 6,000.00 3.00 600.00 12.00 2,400.00 2,400.00 40% 3,600.00 45 SILT FENCE; TYPE MS 235.00 LF 2.50 587.50 90.00 225.00 235.00 587.50 587.50 100% - 46 SEDIMENT CONTROL LOG TYPE WOOD FIBER 240.00 LF 5.00 1,200.00 240.00 1,200.00 420.00 2,100.00 2,100.00 175% (900.00) 47 SEDIMENT CONTROL LOG TYPE ROCK 120.00 LF 5.00 600.00 - - 20.00 100.00 100.00 17% 500.00 48 COMPOST GRADE 2 140.00 CY 30.00 4,200.00 - - - - - 4,200.00 49 FERTILIZER TYPE 3 105.00 LB 2.50 262.50 - - - - - 262.50 50 SODDING 2,515.00 SY 7.00 17,605.00 774.00 5,418.00 774.00 5,418.00 5,418.00 31% 12,187.00
EJCDC C-620 Contractor's Application for Payment
Unit Price (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 1 of 5 25 Progress Estimate - Unit Price Work Contractor's Application for Payment Owner: CITY OF KENYON Owner's Project No.: Engineer: BOLTON & MENK Engineer's Project No.: 24X.134934.000 Contractor: FITZGERALD EXCAVATING & TRUCKING INC Contractor's Project No.: Project: 2025 STREET & UTILITY IMPROVEMENTS Agency's Project No.: Contract:
Application No.: 5 Application Period: From 11/29/25 to 05/01/26 Application Date: 05/12/26
A B C D E F F1 F2 G H I J K L Contract Information Previous Estimate Work Completed Work Completed % of Estimated Value of Work and Materials Value of Value of Bid Item Quantity Completed to Date Materials Currently Stored Stored to Date Item Balance to Finish (F Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) (not in G) (H + I) (J / F) - J) No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($) 51 RAPID STABILIZATION METHOD 2 1,258.00 SY 3.00 3,774.00 - - 744.00 2,232.00 2,232.00 59% 1,542.00 52 TOPSOIL PREPARATION 2,515.00 SY 2.50 6,287.50 774.00 1,935.00 774.00 1,935.00 1,935.00 31% 4,352.50 53 TURF MAINTENANCE 60.00 DAY 75.00 4,500.00 7.00 525.00 7.00 525.00 525.00 12% 3,975.00 54 TURF RESTORATION (2ND ST) 1.00 LS 2,500.00 2,500.00 - - - - - 2,500.00 55 CONSTRUCTION ALLOWANCE 74,000.00 UNIT 1.00 74,000.00 - - 1,860.00 1,860.00 1,860.00 3% 72,140.00 56 REMOVE MANHOLE (SANITARY) 2.00 EACH 400.00 800.00 2.00 800.00 2.00 800.00 800.00 100% - 57 REMOVE SEWER PIPE (SANITARY) 340.00 LF 5.00 1,700.00 339.00 1,695.00 339.00 1,695.00 1,695.00 100% 5.00 58 CONNECT TO EXISTING SANITARY SEWER 1.00 EACH 1,500.00 1,500.00 1.00 1,500.00 1.00 1,500.00 1,500.00 100% - 59 8"X6" PVC WYE 12.00 EACH 375.00 4,500.00 16.00 6,000.00 17.00 6,375.00 6,375.00 142% (1,875.00) 60 8" PVC PIPE SEWER 424.00 LF 65.00 27,560.00 411.00 26,715.00 419.00 27,235.00 27,235.00 99% 325.00 61 6" PVC SANITARY SERVICE PIPE 400.00 LF 40.00 16,000.00 276.00 11,040.00 280.00 11,200.00 11,200.00 70% 4,800.00 62 2" PE PRESSURE SEWER SERVICE 105.00 LF 40.00 4,200.00 108.00 4,320.00 108.00 4,320.00 4,320.00 103% (120.00) 63 LINING SEWER PIPE 8" 3,648.00 LF 41.50 151,392.00 - - - - - 151,392.00 64 CASTING ASSEMBLY (SANITARY) 2.00 EACH 1,300.00 2,600.00 - - - - - 2,600.00 65 FINAL CASTING ADJUSTMENT (DONUT CUT) 5.00 EACH 1,700.00 8,500.00 - - - - - 8,500.00 66 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4007 14.70 LF 500.00 7,350.00 14.70 7,350.00 14.70 7,350.00 7,350.00 100% - 67 SANITARY LATERAL REINSTATEMENT 56.00 EACH 55.00 3,080.00 - - - - - 3,080.00 68 TRIMMING PROTRUDING TAPS 7.00 EACH 1,139.00 7,973.00 - - - - - 7,973.00 69 SANITARY LATERAL GROUTING 56.00 EACH 450.00 25,200.00 - - - - - 25,200.00 70 LATERAL CLEANING 28.00 EACH 500.00 14,000.00 - - - - - 14,000.00 71 ROOT CUTTING 1,200.00 LF 3.00 3,600.00 - - - - - 3,600.00 72 SANITARY MANHOLE REHABILITATION (SPRAY-ON) 9.00 EACH 5,320.00 47,880.00 - - - - - 47,880.00 73 SANITARY SEWER BYPASSING 1.00 LS 2,815.00 2,815.00 - - - - - 2,815.00 74 POINT REPAIR - SANITARY SEWER PIPE 4.00 EACH 4,500.00 18,000.00 4.00 18,000.00 5.00 22,500.00 22,500.00 125% (4,500.00) 75 INTERNAL POINT REPAIR (SHORT LINER) 3.00 EACH 2,000.00 6,000.00 - - - - - 6,000.00 76 INTERNAL CHIMNEY SEAL (REHAB) 7.00 EACH 1,550.00 10,850.00 - - - - - 10,850.00 77 REPLACE & ADJUST RING AND CASTING 3.00 EACH 1,400.00 4,200.00 1.50 2,100.00 1.50 2,100.00 2,100.00 50% 2,100.00 78 SANITARY SEWER TRACER SYSTEM 1.00 LS 2,600.00 2,600.00 1.00 2,600.00 1.00 2,600.00 2,600.00 100% - 79 REMOVE GATE VALVE AND BOX 16.00 EACH 300.00 4,800.00 11.00 3,300.00 12.00 3,600.00 3,600.00 75% 1,200.00 80 REMOVE CURB STOP AND BOX 22.00 EACH 150.00 3,300.00 19.00 2,850.00 19.00 2,850.00 2,850.00 86% 450.00 81 REMOVE HYDRANT 6.00 EACH 400.00 2,400.00 4.00 1,600.00 4.00 1,600.00 1,600.00 67% 800.00 82 REMOVE WATER MAIN 1,806.00 LF 5.00 9,030.00 1,216.00 6,080.00 1,276.00 6,380.00 6,380.00 71% 2,650.00 83 TEMPORARY WATER SERVICE 1.00 LS 20,000.00 20,000.00 0.86 17,200.00 1.00 20,000.00 20,000.00 100% - 84 CONNECT TO EXISTING WATER MAIN 12.00 EACH 1,500.00 18,000.00 8.00 12,000.00 12.00 18,000.00 18,000.00 100% - 85 DISCONNECT EXISTING WATER MAIN (P) 3.00 EACH 900.00 2,700.00 3.00 2,700.00 3.00 2,700.00 2,700.00 100% - 86 HYDRANT (8.0' BURY) 5.00 EACH 6,600.00 33,000.00 4.00 26,400.00 4.00 26,400.00 26,400.00 80% 6,600.00 87 HYDRANT (11' BURY) 1.00 EACH 8,000.00 8,000.00 - - 1.00 8,000.00 8,000.00 100% - 88 ADJUST VALVE BOX 18.00 EACH 300.00 5,400.00 2.00 600.00 4.00 1,200.00 1,200.00 22% 4,200.00 89 1" CORPORATION STOP 27.00 EACH 450.00 12,150.00 20.00 9,000.00 20.00 9,000.00 9,000.00 74% 3,150.00 90 6" GATE VALVE AND BOX 16.00 EACH 2,675.00 42,800.00 9.00 24,075.00 11.00 29,425.00 29,425.00 69% 13,375.00 91 8" GATE VALVE AND BOX 2.00 EACH 3,500.00 7,000.00 2.00 7,000.00 2.00 7,000.00 7,000.00 100% - 92 10" GATE VALVE AND BOX 2.00 EACH 6,000.00 12,000.00 1.00 6,000.00 1.00 6,000.00 6,000.00 50% 6,000.00 93 1" CURB STOP AND BOX 27.00 EACH 500.00 13,500.00 20.00 10,000.00 20.00 10,000.00 10,000.00 74% 3,500.00 94 1" TYPE PE PIPE 765.00 LF 35.00 26,775.00 516.00 18,060.00 501.00 17,535.00 17,535.00 65% 9,240.00 95 DIRECTIONAL DRILL SERVICE BELOW CSAH 12 2.00 EACH 5,000.00 10,000.00 2.00 10,000.00 2.00 10,000.00 10,000.00 100% - 96 6" PVC WATERMAIN 65.00 LF 50.00 3,250.00 63.50 3,175.00 89.00 4,450.00 4,450.00 137% (1,200.00) 97 8" PVC WATERMAIN 645.00 LF 57.00 36,765.00 645.00 36,765.00 645.00 36,765.00 36,765.00 100% - 98 10" PVC WATERMAIN 1,130.00 LF 75.00 84,750.00 140.00 10,500.00 280.00 21,000.00 21,000.00 25% 63,750.00 99 10" PVC WATERMAIN (DIRECTIONAL DRILLED) 780.00 LF 185.00 144,300.00 722.00 133,570.00 780.00 144,300.00 144,300.00 100% - 100 4" INSULATION 99.00 SY 50.00 4,950.00 37.00 1,850.00 82.00 4,100.00 4,100.00 83% 850.00 101 WATERMAIN FITTINGS 2,992.00 LB 15.00 44,880.00 1,971.00 29,565.00 2,447.00 36,705.00 36,705.00 82% 8,175.00
EJCDC C-620 Contractor's Application for Payment
Unit Price (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 2 of 5 26 Progress Estimate - Unit Price Work Contractor's Application for Payment Owner: CITY OF KENYON Owner's Project No.: Engineer: BOLTON & MENK Engineer's Project No.: 24X.134934.000 Contractor: FITZGERALD EXCAVATING & TRUCKING INC Contractor's Project No.: Project: 2025 STREET & UTILITY IMPROVEMENTS Agency's Project No.: Contract:
Application No.: 5 Application Period: From 11/29/25 to 05/01/26 Application Date: 05/12/26
A B C D E F F1 F2 G H I J K L Contract Information Previous Estimate Work Completed Work Completed % of Estimated Value of Work and Materials Value of Value of Bid Item Quantity Completed to Date Materials Currently Stored Stored to Date Item Balance to Finish (F Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) (not in G) (H + I) (J / F) - J) No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($) 102 VALVE BOX TOP SECTION & CAP 1.00 EACH 250.00 250.00 - - - - - 250.00 103 WATERMAIN TRACER SYSTEM 1.00 LS 5,000.00 5,000.00 0.40 2,000.00 0.70 3,500.00 3,500.00 70% 1,500.00 104 REMOVE PIPE APRON 1.00 EACH 250.00 250.00 - - - - - 250.00 105 REMOVE MANHOLE OR CATCH BASIN 1.00 EACH 400.00 400.00 1.00 400.00 1.00 400.00 400.00 100% - 106 REMOVE SEWER PIPE (STORM) 118.00 LF 9.00 1,062.00 - - 40.00 360.00 360.00 34% 702.00 107 SALVAGE CASTING 1.00 EACH 100.00 100.00 1.00 100.00 1.00 100.00 100.00 100% - 108 24" RC PIPE APRON 1.00 EACH 1,500.00 1,500.00 - - - - - 1,500.00 109 TRASH GUARD FOR 24" PIPE APRON 1.00 EACH 1,600.00 1,600.00 - - - - - 1,600.00 110 24" RC PIPE SEWER DESIGN 3006 CLASS III 40.00 LF 110.00 4,400.00 - - 40.00 4,400.00 4,400.00 100% - 111 CONNECT TO EXISTING STORM SEWER 1.00 EACH 1,000.00 1,000.00 - - 1.00 1,000.00 1,000.00 100% - 112 CONNECT TO EXISTING DRAINAGE STRUCTURE 2.00 EACH 1,500.00 3,000.00 - - 1.00 1,500.00 1,500.00 50% 1,500.00 113 12" PIPE SEWER 81.00 LF 45.00 3,645.00 - - - - - 3,645.00 114 18" PIPE SEWER 732.00 LF 55.00 40,260.00 - - - - - 40,260.00 115 24" PIPE SEWER 219.00 LF 68.00 14,892.00 - - - - - 14,892.00 116 CASTING ASSEMBLY (STORM) 13.00 EACH 1,200.00 15,600.00 - - - - - 15,600.00 117 FINAL CASTING ADJUSTMENT (DONUT CUT) 4.00 EACH 1,700.00 6,800.00 - - - - - 6,800.00 118 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL (R-1) 21.00 LF 450.00 9,450.00 - - - - - 9,450.00 119 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 10.20 LF 600.00 6,120.00 - - - - - 6,120.00 120 CONSTRUCT DRAINAGE STRUCTURE DESIGN 54-4020 9.00 LF 950.00 8,550.00 - - - - - 8,550.00 121 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4022 4.60 LF 500.00 2,300.00 - - - - - 2,300.00 122 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4022 6.30 LF 1,000.00 6,300.00 - - - - - 6,300.00 123 RECONSTRUCT DRAINAGE STRUCTURE 9.90 LF 700.00 6,930.00 - - 9.90 6,930.00 6,930.00 100% - 1001 MOBILIZATION (5TH ST) 1.00 LS 10,000.00 10,000.00 0.90 9,000.00 0.90 9,000.00 9,000.00 90% 1,000.00 1002 SALVAGE SIGN 1.00 EACH 50.00 50.00 1.00 50.00 1.00 50.00 50.00 100% - 1003 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) 516.00 LF 5.00 2,580.00 567.00 2,835.00 567.00 2,835.00 2,835.00 110% (255.00) 1004 REMOVE CURB & GUTTER 315.00 LF 5.00 1,575.00 328.00 1,640.00 328.00 1,640.00 1,640.00 104% (65.00) 1005 REMOVE BITUMINOUS DRIVEWAY PAVEMENT 34.00 SY 7.00 238.00 44.00 308.00 44.00 308.00 308.00 129% (70.00) 1006 REMOVE BITUMINOUS PAVEMENT 1,541.00 SY 5.00 7,705.00 1,659.10 8,295.50 1,659.10 8,295.50 8,295.50 108% (590.50) 1007 EXCAVATION - COMMON (P) 1,216.00 CY 16.00 19,456.00 1,216.00 19,456.00 1,216.00 19,456.00 19,456.00 100% - 1008 EXCAVATION - SUBGRADE (P) 347.00 CY 16.00 5,552.00 347.00 5,552.00 347.00 5,552.00 5,552.00 100% - 1009 SELECT GRANULAR EMBANKMENT (CV) (P) 347.00 CY 25.00 8,675.00 347.00 8,675.00 347.00 8,675.00 8,675.00 100% - 1010 GEOTEXTILE FABRIC TYPE 9 2,847.00 SY 2.25 6,405.75 1,984.00 4,464.00 1,984.00 4,464.00 4,464.00 70% 1,941.75 1011 AGGREGATE BASE (CV) CLASS 5 (P) 526.00 CY 25.00 13,150.00 526.00 13,150.00 526.00 13,150.00 13,150.00 100% - 1012 TYPE SP 9.5 WEARING COURSE MIXTURE (3;C) 1.5" THICK 3,553.00 SY 9.00 31,977.00 2,189.00 19,701.00 2,189.00 19,701.00 19,701.00 62% 12,276.00 1013 TYPE SP 12.5 WEARING COURSE MIXTURE (3;C) 2.0" THICK 1,777.00 SY 11.75 20,879.75 1,773.00 20,832.75 1,773.00 20,832.75 20,832.75 100% 47.00 1014 BITUMINOUS PATCH SPECIAL (DRIVEWAY) 25.00 SY 38.25 956.25 15.00 573.75 15.00 573.75 573.75 60% 382.50 1015 6" PERF PVC PIPE DRAIN 795.00 LF 15.00 11,925.00 822.00 12,330.00 822.00 12,330.00 12,330.00 103% (405.00) 1016 6" PVC PIPE DRAIN CLEANOUT 4.00 EACH 300.00 1,200.00 4.00 1,200.00 4.00 1,200.00 1,200.00 100% - 1017 4" CONCRETE WALK 3,535.00 SF 7.50 26,512.50 3,851.00 28,882.50 3,851.00 28,882.50 28,882.50 109% (2,370.00) 1018 6" CONCRETE WALK 335.00 SF 12.25 4,103.75 254.50 3,117.63 254.50 3,117.63 3,117.63 76% 986.12 1019 TRUNCATED DOMES 90.00 SF 55.00 4,950.00 90.00 4,950.00 90.00 4,950.00 4,950.00 100% - 1020 CONCRETE CURB AND GUTTER DESIGN B618 855.00 LF 25.75 22,016.25 888.40 22,876.30 888.40 22,876.30 22,876.30 104% (860.05) 1021 7" CONCRETE VALLEY GUTTER 117.00 SY 95.00 11,115.00 101.00 9,595.00 101.00 9,595.00 9,595.00 86% 1,520.00 1022 7" CONCRETE DRIVEWAY PAVEMENT (COMMERCIAL) 40.00 SY 92.50 3,700.00 32.80 3,034.00 32.80 3,034.00 3,034.00 82% 666.00 1023 CONCRETE SILL 420.00 LF 12.50 5,250.00 413.00 5,162.50 413.00 5,162.50 5,162.50 98% 87.50 1024 TRAFFIC CONTROL (5TH ST) 1.00 LS 1,525.00 1,525.00 0.90 1,372.50 0.90 1,372.50 1,372.50 90% 152.50 1025 INSTALL SIGN 1.00 EACH 350.00 350.00 1.00 350.00 1.00 350.00 350.00 100% - 1026 STABILIZED CONSTRUCTION EXIT 1.00 LS 500.00 500.00 - - - - - 500.00 1027 STORM DRAIN INLET PROTECTION 9.00 EACH 200.00 1,800.00 - - - - - 1,800.00 1028 SILT FENCE; TYPE MS 523.00 LF 2.25 1,176.75 - - - - - 1,176.75 1029 SEDIMENT CONTROL LOG TYPE WOOD FIBER 60.00 LF 5.00 300.00 700.00 3,500.00 700.00 3,500.00 3,500.00 1167% (3,200.00)
EJCDC C-620 Contractor's Application for Payment
Unit Price 3 of 5 (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 27 Progress Estimate - Unit Price Work Contractor's Application for Payment Owner: CITY OF KENYON Owner's Project No.: Engineer: BOLTON & MENK Engineer's Project No.: 24X.134934.000 Contractor: FITZGERALD EXCAVATING & TRUCKING INC Contractor's Project No.: Project: 2025 STREET & UTILITY IMPROVEMENTS Agency's Project No.: Contract:
Application No.: 5 Application Period: From 11/29/25 to 05/01/26 Application Date: 05/12/26
A B C D E F F1 F2 G H I J K L Contract Information Previous Estimate Work Completed Work Completed % of Estimated Value of Work and Materials Value of Value of Bid Item Quantity Completed to Date Materials Currently Stored Stored to Date Item Balance to Finish (F Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) (not in G) (H + I) (J / F) - J) No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($) 1030 SEDIMENT CONTROL LOG TYPE ROCK 40.00 LF 5.00 200.00 - - - - - 200.00 1031 COMPOST GRADE 2 39.00 CY 30.00 1,170.00 - - - - - 1,170.00 1032 FERTILIZER TYPE 3 29.00 LB 2.50 72.50 - - - - - 72.50 1033 SODDING 700.00 SY 7.00 4,900.00 1,033.00 7,231.00 1,033.00 7,231.00 7,231.00 148% (2,331.00) 1034 RAPID STABILIZATION METHOD 2 350.00 SY 3.00 1,050.00 - - - - - 1,050.00 1035 TOPSOIL PREPARATION 700.00 SY 2.50 1,750.00 1,033.00 2,582.50 1,033.00 2,582.50 2,582.50 148% (832.50) 1036 TURF MAINTENANCE (5TH ST) 30.00 DAY 100.00 3,000.00 7.00 700.00 7.00 700.00 700.00 23% 2,300.00 1037 REMOVE HYDRANT 1.00 EACH 400.00 400.00 1.00 400.00 1.00 400.00 400.00 100% - 1038 REMOVE WATERMAIN PIPE 538.00 LF 5.00 2,690.00 553.00 2,765.00 553.00 2,765.00 2,765.00 103% (75.00) 1039 CONNECT TO EXIST WATERMAIN 2.00 EACH 1,500.00 3,000.00 2.00 3,000.00 2.00 3,000.00 3,000.00 100% - 1040 ADJUST VALVE BOX 2.00 EACH 300.00 600.00 2.00 600.00 2.00 600.00 600.00 100% - 1041 6" GATE VALVE & BOX 3.00 EACH 2,500.00 7,500.00 3.00 7,500.00 3.00 7,500.00 7,500.00 100% - 1042 6" PVC WATERMAIN 15.00 LF 3,500.00 52,500.00 0.40 1,400.00 0.40 1,400.00 1,400.00 3% 51,100.00 1043 8" PVC WATERMAIN 520.00 LF 55.00 28,600.00 494.80 27,214.00 494.80 27,214.00 27,214.00 95% 1,386.00 1044 HYDRANT (8' BURY) 1.00 EACH 6,500.00 6,500.00 1.00 6,500.00 1.00 6,500.00 6,500.00 100% - 1045 WATERMAIN FITTINGS 300.00 LB 15.25 4,575.00 457.90 6,982.98 457.90 6,982.98 6,982.98 153% (2,407.98) 1046 WATERMAIN TRACER SYSTEM (5TH ST) 1.00 LS 5,000.00 5,000.00 1.00 5,000.00 1.00 5,000.00 5,000.00 100% - 1047 REMOVE MANHOLE OR CATCH BASIN 1.00 EACH 500.00 500.00 1.00 500.00 1.00 500.00 500.00 100% - 1048 REMOVE SEWER PIPE (STORM) 85.00 LF 9.00 765.00 71.00 639.00 71.00 639.00 639.00 84% 126.00 1049 CONNECT TO EXISTING STORM 2.00 EACH 1,250.00 2,500.00 2.00 2,500.00 2.00 2,500.00 2,500.00 100% - 1050 CONNECT TO EXISTING DRAINAGE STRUCTURE 1.00 EACH 1,500.00 1,500.00 1.00 1,500.00 1.00 1,500.00 1,500.00 100% - 1051 18" PIPE SEWER 46.00 LF 55.00 2,530.00 72.20 3,971.00 72.20 3,971.00 3,971.00 157% (1,441.00) 1052 STORM SEWER CASTING ASSEMBLY 2.00 EACH 1,200.00 2,400.00 3.00 3,600.00 3.00 3,600.00 3,600.00 150% (1,200.00) 1053 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL (R-1) 4.30 LF 450.00 1,935.00 4.30 1,935.00 4.30 1,935.00 1,935.00 100% - 1054 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4022 5.20 LF 500.00 2,600.00 5.20 2,600.00 5.20 2,600.00 2,600.00 100% - 1055 CONSTRUCTION ALLOWANCE (5TH ST) 18,000.00 UNIT 1.00 18,000.00 20,846.40 20,846.40 20,846.40 20,846.40 20,846.40 116% (2,846.40) 2001 MOBILIZATION (FOREST M&O) 1.00 LS 5,000.00 5,000.00 - - - - - 5,000.00 2002 BITUMINOUS PATCH SPECIAL (PARTIAL DEPTH) 110.00 SY 38.25 4,207.50 - - - - - 4,207.50 2003 MILL BITUMINOUS PAVEMENT (2") 2,832.00 SY 3.00 8,496.00 - - - - - 8,496.00 2004 BITUMINOUS MATERIAL FOR TACK COAT 283.00 GAL 3.50 990.50 - - - - - 990.50 2005 TYPE SP 12.5 WEARING COURSE MIXTURE (3;B) 2.0" THICK 2,832.00 SY 11.00 31,152.00 - - - - - 31,152.00 2006 ADJUST VALVE BOX 2.00 EACH 300.00 600.00 - - - - - 600.00 2007 7" CONCRETE DRIVEWAY PAVEMENT (COMMERCIAL) 15.00 SY 92.50 1,387.50 - - - - - 1,387.50 2008 TRAFFIC CONTROL (FOREST ST M&O) 1.00 LS 700.00 700.00 - - - - - 700.00 2009 CONSTRUCTION ALLOWANCE (FOREST ST M&O) 1,000.00 UNIT 1.00 1,000.00 - - - - - 1,000.00 3001 MOBILIZATION (RED WING AVE) 1.00 LS 2,000.00 2,000.00 1.00 2,000.00 1.00 2,000.00 2,000.00 100% - 3002 TREE CLEARING 1.00 EACH 1,200.00 1,200.00 1.00 1,200.00 1.00 1,200.00 1,200.00 100% - 3003 TREE GRUBBING 1.00 EACH 500.00 500.00 1.00 500.00 1.00 500.00 500.00 100% - 3004 SALVAGE SIGN 1.00 EACH 50.00 50.00 1.00 50.00 1.00 50.00 50.00 100% - 3005 REMOVE CURB & GUTTER 15.00 LF 5.00 75.00 15.00 75.00 15.00 75.00 75.00 100% - 3006 EXCAVATION - COMMON (P) 167.00 CY 16.00 2,672.00 167.00 2,672.00 167.00 2,672.00 2,672.00 100% - 3007 4" CONCRETE WALK 1,545.00 SF 7.50 11,587.50 1,540.00 11,550.00 1,540.00 11,550.00 11,550.00 100% 37.50 3008 6" CONCRETE WALK 85.00 SF 12.25 1,041.25 81.00 992.25 81.00 992.25 992.25 95% 49.00 3009 TRUNCATED DOMES 10.00 SF 55.00 550.00 - - 10.00 550.00 550.00 100% - 3010 CONCRETE CURB AND GUTTER DESIGN B618 15.00 LF 25.75 386.25 15.00 386.25 15.00 386.25 386.25 100% - 3011 7" CONCRETE DRIVEWAY PAVEMENT (COMMERCIAL) 25.00 SY 92.50 2,312.50 19.20 1,776.00 19.20 1,776.00 1,776.00 77% 536.50 3012 STORM DRAIN INLET PROTECTION 2.00 EACH 200.00 400.00 - - - - - 400.00 3013 SEDIMENT CONTROL LOG TYPE ROCK 10.00 LF 5.00 50.00 - - - - - 50.00 3014 COMPOST GRADE 2 30.00 CY 30.00 900.00 - - - - - 900.00 3015 FERTILIZER TYPE 3 23.00 LB 2.50 57.50 - - - - - 57.50 3016 SODDING 535.00 SY 7.00 3,745.00 544.00 3,808.00 544.00 3,808.00 3,808.00 102% (63.00)
EJCDC C-620 Contractor's Application for Payment
Unit Price (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 4 of 5 28 Progress Estimate - Unit Price Work Contractor's Application for Payment Owner: CITY OF KENYON Owner's Project No.: Engineer: BOLTON & MENK Engineer's Project No.: 24X.134934.000 Contractor: FITZGERALD EXCAVATING & TRUCKING INC Contractor's Project No.: Project: 2025 STREET & UTILITY IMPROVEMENTS Agency's Project No.: Contract:
Application No.: 5 Application Period: From 11/29/25 to 05/01/26 Application Date: 05/12/26
A B C D E F F1 F2 G H I J K L Contract Information Previous Estimate Work Completed Work Completed % of Estimated Value of Work and Materials Value of Value of Bid Item Quantity Completed to Date Materials Currently Stored Stored to Date Item Balance to Finish (F Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) (not in G) (H + I) (J / F) - J) No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($) 3017 RAPID STABILIZATION METHOD 2 268.00 SY 3.00 804.00 - - - - - 804.00 3018 INSTALL SIGN 1.00 EACH 350.00 350.00 1.00 350.00 1.00 350.00 350.00 100% - 3019 TOPSOIL PREPARATION 535.00 SY 2.50 1,337.50 544.00 1,360.00 544.00 1,360.00 1,360.00 102% (22.50) 3020 TURF MAINTENANCE (RED WING AVE WALK) 30.00 DAY 500.00 15,000.00 7.00 3,500.00 7.00 3,500.00 3,500.00 23% 11,500.00 3021 CONSTRUCTION ALLOWANCE (RED WING AVE WALK) 1,000.00 UNIT 1.00 1,000.00 - - - - - 1,000.00 Original Contract Totals $ 2,294,629.25 $ 1,098,616.97 $ 1,198,229.47 $ - $ 1,198,229.47 52% $ 1,096,399.78
Change Orders
209 10" PVC WATERMAIN (DIRECTIONAL DRILLED) (204.40) L F 185.00 (37,814.00) (204.40) (37,814.00) (37,814.00) 100% - - - - - Change Order Totals $ (37,814.00) $ - $ (37,814.00) $ - $ (37,814.00) 100% $ -
Original Contract and Change Orders
Project Totals $ 2,256,815.25 $ 1,098,616.97 $ 1,160,415.47 $ - $ 1,160,415.47 51% $ 1,096,399.78
EJCDC C-620 Contractor's Application for Payment
Unit Price (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 5 of 5 29 Agenda Item Summary CITY COUNCIL AGENDA ITEM REPORT
DATE: May 12, 2026
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: **Financial
Agenda Section: Financial
SUBJECT: April 2026 Financial Reports and Payment of Claims
SUGGESTED ACTION: **These items were approved under the Consent Agenda
Attachments:
REVENUE 5-12-26.pdf EXPENSES 5-12-26.pdf CHECKS 5-12-26.pdf
30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 Agenda Item Summary CITY COUNCIL AGENDA ITEM REPORT
DATE: May 12, 2026
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
Agenda Section: New Business
SUBJECT: Historical Preservation Training
Suggested Action: Motion Needed For Approval
The National Alliance of Preservation Commissions (NAPC) 15th biennial FORUM, "Preservation Currents," will be held in Minneapolis this July 22-26. NAPC'S FORUM in Minneapolis will serve as an annual training event, and every city that is a Certified Local Government (including Kenyon) is required to attend FORUM. FORUM is the only national conference focused on the issues facing local historic preservation boards and commissions. FORUM includes dozens of educational sessions and discussion panels, mobile workshops and tours, and five days of non-stop networking for preservation commissioners, staff and volunteers representing local, state, and national organizations and government agencies. Scott and Rachel would like to attend this conference.
Attachments:
2026 Schedule At-A-Glance.pdf NAPC FORUM Scholarship Budget Sheet.xlsx SHPO Scholarship Application 2026 form.pdf
Educational Programs and Meetings At-A-Glance Wednesday, July 22: PRE-CONFERENCE TIME FEE AIA AICP
Sessions
NAPC Commission Short Course 1:00 - 4:30 PM $ • •
TOURS
Overview Tour of Minneapolis and Saint Paul - 1:15 - 4:15 PM $ • • Bus Tour
Streamline to Skyway - Exploring Modernism and 3:00 - 4:30 PM $ • • Urban Renewal in Minneapolis - Walking Tour MEETINGS
NAPC Board Meeting TBD Invite Only
NCSHPO Board Meeting TBD Invite Only
EVENTS
Midtown Global Market Dine-Around 5:00 - 7:30 PM $
Thursday, July 23: PRE-CONFERENCE TIME FEE AIA AICP
Sessions
No fee but Young People Need Old Buildings: Youth 9:00 - 10:30 AM advanced • • Engagement for Preservation registration required.
No fee but advanced Design Review Roundtable - Alternative Materials 10:45 AM - 12:15 PM registration • • required.
No fee but Creative Community Engagement: Beyond the Usual 1:15 - 2:45 PM advanced • • Suspects registration required.
This is Not A Drill: Tabletop Exercise to Learn How No fee but
advanced to Ask for Federal Technical Assistance with Disaster 3:00 - 4:30 PM registration • • Response & Recovery required.
Tours
Red Wing: Preserving a Historic River Town - Bus Tour 8:00 AM - 4:00 PM $ • •
NCSHPO Tour 8:00 AM - 4:00 PM Invite Only
African American History in Minneapolis: From
Fort Snelling through the Southside - Bus/Mobile 12:30 - 4:30 PM $ • • Workshop
Minneapolis Music History - Bus/Mobile Workshop 1:15 - 4:15 PM $ • •
MEETINGS
Train the Trainer for NAPC CAMP Trainers 3:00 - 4:30 PM Invite Only
State CLG Coordinators Meeting TBD Invite Only
EVENTS
Thursday Evening at the Pillsbury A Mill Artist Lofts 5:30 - 8:00 PM $
* Programs marked as AICP or AIA indicate sessions which are pending CM/CE approval. Sessions, events, tours, and meetings are subject to change. Please check the FORUM website for the most up-to-date information. 80 Educational Programs and Meetings At-A-Glance Friday, July 24 TIME FEE AIA AICP
Sessions
The Good, the Bad, and the Ugly: Arguing for 10:15 - 11:45 AM • • Architecture Beyond Aesthetics
Black Lives and Hidden History: Diverse Methods in 10:15 - 11:45 AM • •
Preserving Black History
Zoning Reform Isn't Coming – It's Here: What 10:15 - 11:45 AM • •
Preservationists Need to Know
Protecting Historic Buildings from Flooding: 10:15 - 11:45 AM • •
Adaptation, Recovery and Planning
From Peaks to Pastures: Innovative Historic 10:15 - 11:45 AM • •
Preservation Plans in Growing Rural Communities
Building Bridges between Historic Preservation and 1:15 - 2:45 PM • • Community Goals
SHPO Open Mic 1:15 - 2:45 PM • •
Economic Development Through Historic 1:15 - 2:45 PM • •
Preservation
Designing the Future of Preservation: Creating 1:15 - 2:45 PM • • Clear, Equitable Guidelines for Historic Districts
Full Disclosure: Methods to Improve Notice to 1:15 - 2:45 PM • •
Property Owners
Preservation Tools Beyond the Historic District 3:00 - 4:30 PM • •
Preservation with Teeth: Enforcement Framework for 3:00 - 4:30 PM • • Historic Resources
Historic Buildings, Housing Solutions: From Big 3:00 - 4:30 PM • •
Picture to Practical Strategies
Building Energy Retrofits: Achieving a Resilient 3:00 - 4:30 PM • •
Future in Historic Districts
Building Local Resilience Through Workforce 3:00 - 4:30 PM • •
Development in the Preservation Trades TOURS
Preservation and Reuse of Landmark Public Spaces 10:30 - 11:45 AM $ • • - Walking Tour
Expressing Indigenous Culture through Urban Site 1:15 - 4:15 PM $ • •
Revitalization - Bus/Mobile Workshop
From Grit to Glam: The Power of Preservation in the 1:15 - 4:15 PM $ • • Minneapolis Warehouse Historic District - Walking Tour EVENTS
Ticket included Friday Morning Plenary at the Conference Hotel with Full 8:30 - 10:00 AM Conference • • Registration.
Ticket included Friday Evening Reception at the Mill City Museum 6:00 - 9:00 PM with Full • • Conference Registration.
* Programs marked as AICP or AIA indicate sessions which are pending CM/CE approval. Sessions, events, tours, and meetings are subject to change. Please check the FORUM website for the most up-to-date information. 81 8 Educational Programs and Meetings At-A-Glance Saturday, July 25 TIME FEE AIA AICP
Sessions
Preservation in the Trenches: Adaptability in 8:30 - 10:00 AM • • Changing Times Time for Some Greater Expectations: Updating 8:30 - 10:00 AM • • your Outdated Preservation Ordinance Main Street: An American Icon 8:30 - 10:00 AM • •
Technology and the Preservation of Intangible Heritage 8:30 - 10:00 AM • •
Tools Hidden in Plain Sight: How Policies Shape 8:30 - 10:00 AM • •
Historic Preservation Preservation's Superpower: Harnessing public 10:15 - 11:45 AM • • history storytelling to preserve historic places Uplifting Stories: Community Engagement in 10:15 - 11:45 AM • • Historic Context Statements Speak Up! Local Commissions Leading Preservation 10:15 - 11:45 AM • • Advocacy and Legal Efforts through Section 106 Who Counts as "Significant?" Documenting 10:15 - 11:45 AM • • Women's History in Preservation Practice Why does this place matter? 10:15 - 11:45 AM • •
Power Up Your Preservation Impact! 1:15 - 2:45 PM • •
Beyond Land Acknowledgments: Integrating 1:15 - 2:45 PM • •
Indigenous Histories into City Planning and Preservation Pop Flies and Pop Culture: Context is Key 1:15 - 2:45 PM • •
Years of Infill - What Have We Learned and 1:15 - 2:45 PM • • Where Are We Going? Practical Solutions to Legal Issues for Commissions 1:15 - 2:45 PM • •
Preserving the Charm, Embracing the Future! 3:00 - 4:30 PM • •
Your Older National Register Nomination Needs a 3:00 - 4:30 PM • •
Salon Makeover - How to Do It Igniting the Passion of the Next Generation: Initiatives 3:00 - 4:30 PM • • with Students Middle School Through College Preserving Dakota Connections to Land and Culture 3:00 - 4:30 PM • •
Preservation at the Polls: Running for Office to 3:00 - 4:30 PM • • Save Historic Places TOURS
Milwaukee Avenue Historic District - Bus/Mobile 8:00 - 10:00 AM $ • •
Workshop Exploring Rondo: St. Paul's African-American 8:30 - 11:30 AM $ • • Cultural District - Bus/Mobile Workshop LGBTQ+ History in Downtown Minneapolis - Walking Tour 8:30 - 11:30 AM $ • •
106 Group Archaeology Lab Tour - Bus/Mobile Workshop 10:15 AM - 12:00 PM $ • •
Prairie School Houses of Purcell & Elmslie 1:15 - 4:15 PM • • • EVENTS
Saturday Luncheon 11:45 AM - 1:15 PM $ • •
Ticket included Saturday Evening Commission Excellence Awards with Full 5:00 - 7:00 PM Conference • • Ceremony at the Conference Hotel Registration.
* Programs marked as AICP or AIA indicate sessions which are pending CM/CE approval. Sessions, events, tours, and meetings are subject to change. Please check the FORUM website for the most up-to-date information. 82 Educational Programs and Meetings At-A-Glance Sunday, July 26 TIME FEE AIA AICP
Sessions
Native American Sacred Sites: Why Ownership
8:30 - 9:30 AM • • Matters
Rio Grande Currents: Rebuilding a Preservation
8:30 - 9:30 AM • • Movement in South Texas Arches: Inventories for Disaster Preparedness and 8:30 - 9:30 AM • • Response
Deconstruction as an Ally: Preserving History for a
9:45 - 10:45 AM • • Greener Future
Preserving Disability Histories 9:45 - 10:45 AM • •
"We don't review that:" Practical Landscape Design 11:00 AM - 12:00 PM • • Guidelines for Historic Districts
Identifying Modern Resources in your Community 11:00 AM - 12:00 PM • •
"A Good Home": Reconsidering Postwar 11:00 AM - 12:00 PM • • Multifamily Housing TOURS
The Minneapolis Grand Rounds: Past, Present and 8:30 - 11:30 AM $ • • Future of an Historic Park System
* Programs marked as AICP or AIA indicate sessions which are pending CM/CE approval. Sessions, events, tours, and meetings are subject to change. Please check the FORUM website for the most up-to-date information. 83 Budget: State Fiscal Years:
City Name: City of Kenyon Blank row, data starts in cell 3A Category Grant Request Cash Match In-Kind/ Volunteer Match Total Registration ($450 per person) $900.00 $ 2,262.92 $3,162.92 Hotel: 2 Rooms $2,324.14 $2,324.14 Parking On-Site ($39 per car) $390.00 $288.00 Total: $3,614.14 $2,262.92 $5,775.06
Meets match? Yes
Room Rate:
*Budget Justification Must Be Filled Out Below Budget Justification (Scholarship): How were the above figures determined? Registration: # of registrations; Hotel: # of nights, # of rooms, rate; Parking: daily rate, # of days; Volunteer Match: name of person, rate (use established voluteer rate of $38.16 * # of hours); In-Kind Match: name of staff, rate of pay, # of hours)
Two staff will attend the conference from July 22–26. Based on the schedule, we will be participating about 7–8 hours per day, including sessions + tours. Total estimated in-kind time is 74 hours including travel time to the hotel, ( over an hour from Kenyon MN.) Using the staff rate of $23/hour for Rachel and $38.16/hour for Scott, the total in-kind contribution is estimated around $2,262.92 to help us qualify for the 30 percent match. Registration #: 2 Hotel #: 4 nights for two people Parking: 4 nights/5 days for $39 daily
Employees Attending: Scott Lehner and Rachel Goven
Scott Lehner: 1 registration (450) Parking for 4 nights/5 days days at 39 dollars for on-site (195) Hotel X 4 Days at ($1,162.07) Rachel Goven: 1 registration (450) Parking for 4 nights/5 days days at 39 dollars for on-site (195) Hotel X 4 days at ($1,162.07)
SHPO Scholarship Application – NAPC FORUM 2026
City Name: City of Kenyon Contact Information Name: Rachel Goven
Address: 709 Second Street, Kenyon, MN 55946
City, State Zip: Kenyon, Minnesota, 55946 Email: rgoven@cityofkenyon.gov Phone: 507-789-6415
Application Form
SHPO CLG Scholarship for NAPC FORUM 2026, Minneapolis, MN, July 22-26, 2026
Instructions
Please see the memo, "Scholarship Notice to Attend NAPC FORUM in Minneapolis."
The scholarship application is open from April 20, 2026 – June 5, 2026.
Each CLG may request scholarships for up to five attendees, but awards will be based on available funds and a desire to ensure broad representation from a greater number of CLGs. Scholarships will be awarded on a first come, first served basis, until all funds have been expended.
After the conference, scholarship recipients are required to submit the following:
• A list of the educational sessions and tours attended along with an explanation of how attendance at those events benefited either the attendee and/or the heritage preservation commission. • A reimbursement request to Michael Koop at: michael.koop@state.mn.us. • Receipts for all eligible expenses including conference registration, lodging and parking.
SHPO Scholarship Application 1
SHPO will reimburse the Certified Local Government (not the individual attendees) after the post- conference reimbursement request and documentation are submitted.
The post-conference reimbursement request is due on Monday, August 31, 2026. All eligible expenses must be incurred during the conference dates plus days for travel.
Please contact Michael Koop at michael.koop@state.mn.us with any questions.
Napc Forum 2026 Minneapolis
Please state the name of the CLG from which you are applying.
City Name: City of Kenyon
City Contact Email Address: rgoven@cityofkenyon.gov
CLG Address: 709 Second Street, Kenyon, MN 55946
City, State Zip: Kenyon, Minnesota, 55946
Applicant #1
Please state the name of the first applicant.
Applicant name: Scott Lehner
Applicant #1 Role/Relationship to HPC
Please state the applicant's role/relationship to the HPC.
Application role: City Administrator
Applicant #2
Please state the name of the second applicant.
Applicant name: Rachel Goven
Applicant #2 Role/Relationship to HPC
Please state the applicant's role/relationship to the HPC.
Application role: Administrative Assistant
Applicant #3
Please state the name of the third applicant.
Applicant name:
SHPO Scholarship Application 2
Applicant #3 Role/Relationship to HPC
Please state the applicant's role/relationship to the HPC.
Application role:
Applicant #4 Please state the name of the fourth applicant.
Applicant name:
Applicant #4 Role/Relationship to HPC
Please state the applicant's role/relationship to the HPC.
Application role:
Applicant #5
Please state the name of the fifth applicant.
Applicant name:
Applicant #5 Role/Relationship to HPC
Please state the applicant's role/relationship to the HPC.
Application role:
Pre-Conference Budget Information
Scholarships may cover:
• Registration (including up to two tours) • Lodging • Parking • The match requirement is 70:30 o 70 percent federal and 30 percent local match. o No cash is required for the 30 percent match. • Travel time and attendance at the conference may be used as match.
SHPO Scholarship Budget Sheet
The SHPO scholarship budget sheet is included as an attachment to this application package. Please complete and return with this form.
SHPO Scholarship Application 3
Scholarship Amount Request
Please indicate the scholarship/grant amount requested in the SHPO scholarship budget sheet.
Scholarship amount requested: $3,614.14
Match Amount Request
Please indicate the total match indicated in the SHPO scholarship budget sheet.
Total match: $2,262.92
Post-Conference Scholarship recipients are required to submit by August 31, 2026, the following:
• One reimbursement form along with receipts for conference registration, lodging, and parking as well as the in-kind and donated labor forms for each applicant. • A list of the educational sessions and tours attended along with an explanation of how attendance at those events benefited either the attendee and/or the heritage preservation commission.
File Attachment Summary
Applicant attachments
• SHPO Scholarship Budget Sheet • Receipts for registration, lodging and parking • In-kind and donated labor form for each applicant
SHPO Scholarship Application 4
Agenda Item Summary CITY COUNCIL AGENDA ITEM REPORT
DATE: May 12, 2026
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Miscellaneous
AGENDA SECTION: F.Y.I. - Department Updates
Subject: Fyi 5-12-26
Suggested Action:
Attachments:
5-12-26 FYI.pdf
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