What happened
- Ordinance 103 amending Section 1105 regarding tobacco approved 3-0-0, bringing city code current with state law; Resolution 2024-10 approved publication by title and summary.
- Council accepted the Planning Commission recommendation NOT to adopt the zoning ordinance allowing apartments on the rear 1/2 of first floors in the C-1 district.
- City was not awarded the LRIP grant for 6th Street reconstruction; project moved back to 2028 with possible reapplication.
- Payroll services switched from Paycom to ADP, going live June 10, with payroll costs cut in half.
- Resolution 2024-09 adopted decertifying Tax Increment Financing District No. 4-5, originally created for Countryside Way.
- Council voted to follow past precedent and not waive LMCIT state liability limits ($500,000 per claimant / $1,500,000 per occurrence).
- L&M Construction estimate of $21,368.00 approved to replace ten windows in the Depot Building.
- 1936 Ford Open-Air Fire Truck declared excess inventory; proceeds to go to the truck fund.
- Approved one hour of overtime or comp time per shift for police Field Training Officers.
- Consent agenda approved payment of check numbers 75877 through 75971 and 4895E through 4967E; special council meeting scheduled April 23 at 5:00 pm with the Fire Department.
What was asked 28 raised · 10 settled
Every question, assignment, pending figure and unsourced claim from this meeting, quoted from the record, each checked against the county, census, listing, bid and budget data we hold.
EDA Meeting: Tuesday, April 23rd @ 8:00 am Board of Appeals & Equalization, Thursday, April 25 @ 3:00 pm (Run by County-Open Book) City Council Meeting: Tuesday, May 14th @ 7 pm COUNCIL AND STAFF GENERAL COMMENTS Council Member Helgeson reminded everyone of the Spring Clean-up scheduled for April 27 from 9 am to noon.
Schedule of upcoming meetings.
The county runs Kenyon's Board of Appeal and Equalization as an open book session because no member of the city council holds the training the state requires to sit on a local board. That arrangement has been in place since 2023, so the April 25 2024 open book session was the county assessor's meeting, not a city board.
KENYON_DATA_IN_MEETINGS.md; 5-14-24 Agenda
PRESENTATIONS/PUBLIC HEARINGS/RECOGNITIONS/PROLAMATIONS ENGINEERING 2025 Street & Utility Project 6th Street LRIP Grant Engineer Olinger stated that the City of Kenyon was not awarded the LRIP Grant for the 6th Street reconstruction project. This project will be moved back to the 2028 project. We may apply again during the next solicitation.
Engineering update on the 6th Street LRIP grant application outcome.
At the meetingCouncil was told the grant was denied and the project deferred to 2028.
The city reapplied. On December 9 2025 the council adopted Resolution 2025-26 authorizing pursuit of 2025 Local Road Improvement Program funding for the 6th Street reconstruction, 5-0-0, with Lehner noting the 2023 application scored well despite being denied and that the project's financial feasibility is highly dependent on outside funding. The project remains programmed for 2028 in the infrastructure management plan.
12.9.25 Council Agenda and Packet · taken up again 2025-12-09
Public Works, KMU, and Engineering staff have met to review the infrastructure. A formal recommendation list of street/utility segments will be compiled for Council consideration.
Review of the street and utility improvement project programmed for 2025.
The list was compiled and narrowed within two months. By June 11 2024 Olinger had reviewed the preliminary list with staff and the city's financial advisor and named the segments: reconstruction of Langford Avenue and 8th Street, with 5th Street behind the school as an alternate. That scope carried through to the contract awarded to Fitzgerald Excavating at $2,294,629.25 in July 2025.
6.11.24 Council Packet; KENYON_BIDS.md · taken up again 2024-06-11
CSAH 12 Partnership Agreement City Engineer Olinger stated that a partnership agreement with the county engineer for the construction of County Road 12 should be ready for the May council meeting. The agreement was drafted, sent to the city attorney, and is now in the county for approval.
Construction of County Road 12 requires a city-county partnership agreement.
At the meetingOlinger reported the agreement is drafted and awaiting county approval.
No agreement was reached. On June 11 2024 Olinger reported that the partnership agreement defining county and city responsibilities was still being worked on, that the project is not a county priority at this time, and the council took no further action. A draft dated May 9 2024 exists in the record but nothing signed.
The May report said the agreement should be ready for the May council meeting, but by June the county had not made it a priority and no agreement existed.
6.11.24 Council Packet · taken up again 2024-06-11
NEW BUSINESS City Administrator Position Update Attorney Riggs stated he had contacted some parties about serving as an interim city administrator. He had not found an interim yet.
Update on filling the vacant city administrator position.
At the meetingNo interim identified as of the meeting.
An interim was found but the council hesitated. Riggs contacted a retired city administrator, then Riggs, Mayor Henke and Council Member Ryan interviewed the candidate and Riggs drew up a contract, with the consensus being that the city needs the position filled but should take time to explore other options. Terms including days and hours were still being reviewed on June 11 2024, and the record shows Interim Administrator Boyles serving by July 2024.
5-14-24 and 6.11.24 Council Packets; 7.9.24 Council Packet · taken up again 2024-06-11
Motion by Bailey seconded by Helgeson to authorize hiring On-Site to come in and give a quote for security update for the city.
IT security research found the city's current provider is not BCA certified for police department security.
At the meetingCouncil approved authorizing On-Site to provide a quote, 3-0-0.
On-Site Computers became the city's managed IT provider and the cost record is substantial. The city pays Microsoft 365 at $201.60 a month, Core Security at $616 a month, backup at about $170 a month and block time at $147 a month, plus $13 to $95 per site for monitoring, running $1,500 to $2,700 a month in spring 2025, roughly $20,000 to $25,000 a year. The computer support object code went from $15,961 actual in 2024 to $26,903 actual in 2025 against an $8,500 budget.
Computer support ran $26,903 in 2025 against an $8,500 budget, more than three times the budgeted line.
KENYON_IT_SPEND.md, packet budget tables
Motion by Helgeson seconded by Bailey to schedule a special city council meeting on Tuesday, April 23 at 5:00 pm. motion carried 3-0-0.
Added to the agenda as new business item N at the start of the meeting.
At the meetingCouncil set the special meeting for Tuesday, April 23 at 5:00 pm.
The special meeting was held on April 23 2024 and produced a substantive warning. Chief Ehrich reported that two townships said they may move their township sections served by Kenyon to neighboring departments, that the townships want to see the budget before December and want more say in how the money is spent, and he presented the department's truck needs and a plan to pay for a tanker. The township budget presentation practice took hold, with Ehrich presenting the 2026 fire budget to township board members on December 2 2025.
5-14-24 Agenda; 12.9.25 Council Agenda and Packet · taken up again 2024-04-23
Review Draft Zoning Ordinance to Allow Apartments on the Rear ½ of the First Floor of Buildings in the C-1 District as a Conditional Use –Zoning Ordinance Section 515.15 Subd. 3 a) Attorney Riggs stated that the planning commission recommended to not adopt this ordinance.
Review of draft Zoning Ordinance Section 515.15 Subd. 3 a).
At the meetingCouncil accepted the planning commission recommendation not to adopt the ordinance, 3-0-0.
The council accepted the planning commission's recommendation and did not adopt the C-1 apartment ordinance, 3-0-0. The council did amend the same code section the following year, adopting Ordinance No. 110 on January 14 2025 to add tattoo parlors and body art establishments as permitted uses in the C-1 downtown commercial district, after a January 7 2025 public hearing drew no public comment.
5-14-24 Agenda; 1-14-25 and 2.11.25 Council Packets · taken up again 2025-01-14
Motion by Helgeson seconded by Bailey to approve the Kenyon Fire Relief Association's request for a dance permit and temporary liquor license.
New business item on Fire Relief Association requests.
At the meetingCouncil approved the dance permit and temporary liquor license, 3-0-0.
The council approved the dance permit and temporary liquor license 3-0-0 for the June 22 2024 Fireman's Dance, and the same package came back the following year with the April 8 2025 consent agenda covering both the April 26 2025 fundraiser and the June 21 2025 Firemen's Dance. We do not hold the issued permit documents themselves.
5-14-24 Agenda; 4-8-25 Council Packet · taken up again 2024-04-09
Motion by Helgeson second by Henke to delete Mark Vahlsing as a signatory on the City of Kenyon account at the Security State Bank of Kenyon.
Removal of an outdated bank account signatory.
At the meetingCouncil approved the deletion, 3-0-0.
The council deleted Mark Vahlsing as a signer 3-0-0, and the signature card kept turning over as the administration changed. On January 14 2025 the council added Scott Lehner and Mary Bailey and deleted Douglas Henke and Mary Ryan, and on February 11 2025 it added Donald Kirchmann. We do not hold the bank signature cards themselves.
5-14-24 Agenda; 1-14-25 and 2.11.25 Council Packets · taken up again 2025-02-11
OLD BUSINESS Update on Payroll Services Finance Director, Whitney Kyllo updated the council on the background on switching over from Paycom to ADP for payroll. The city would go live with ADP on June 10 and the payroll costs would be cut in half.
Old business update on payroll services before the council voted to switch to ADP.
At the meetingCouncil approved changing payroll services to ADP, 3-0-0.
Our archive holds no Paycom or ADP contract, only bid-round pricing. ADP quoted $5,032 a year in March 2023 and $8,250 a year in August 2023, against Paycom at $6,515 plus $2,100 in implementation.
Neither ADP price on file is half of Paycom's, so the claim that payroll costs would be cut in half is not supported by the pricing in our record.
KENYON_BIDS.md
Motion by Bailey seconded by Henke to approve the estimate from L&M Construction to replace ten windows in the Depot Building at a cost of $21,368.00.
Park and Rec Committee met April 2 and recommended replacing the Depot building windows.
At the meetingCouncil approved the L&M Construction estimate, 3-0-0.
The written L&M Construction estimate is not in our archive and no competing bid for the Depot Building windows appears in the 43-row bid record. L&M's $21,368 was the only price before the council.
A $21,368 single-quote award would need council approval plus two quotes under Administrative Policy No. 34, which the city did not present until August 20 2024, four months after this vote.
KENYON_BIDS.md
FTO Pay – Police Chief Sjoblom Police Chief Sjoblom discussed paying for FTO (Field Training Officers). He requested one hour of overtime or comp time per shift be paid when current officers train new hires.
New business item on FTO pay for the police department.
At the meetingCouncil approved one hour of overtime or comp time per shift for FTOs, 3-0-0.
The council approved one hour of overtime or comp time per shift for field training officers 3-0-0, but we hold no written policy and no budget impact figure. The cost depends on how often new officers are trained, and the department has been hiring part-time officers steadily, with the council approving part-time hires again in February and March 2026. The city's personnel policy and police payroll detail would settle the cost.
5-14-24 Agenda; 2-10-26 and 3-10-26 Council Packets
State statutes limit a city's tort liability to a maximum of $500,000 per claimant and $1,500,000 per occurrence.
Explanation before the council voted on the LMCIT liability coverage waiver.
At the meetingCouncil voted to follow past city precedence and not waive the state liability limits, 3-0-0.
The same three figures are repeated verbatim in the LMCIT waiver item every year, in 2024, 2025 and 2026, and the council has voted not to waive each time. The chapter behind them appears in the September 8 2026 developer agreement, which cites the maximum monetary limits on liability established by Minnesota Statutes chapter 466. We hold neither the statute text nor the signed waiver forms.
5-14-24 Agenda; 5-13-25, 5-12-26 and 9-8-26 Council Packets
Gudknecht stated that Tax Increment Financing District No. 4-5, which was originally created for Countryside Way, is now completed. The city is required to decertify the district.
Basis for Resolution 2024-09 decertifying TIF District No. 4-5.
At the meetingCouncil adopted Resolution 2024-09 approving decertification, 3-0-0.
The council adopted Resolution 2024-09 decertifying TIF District No. 4-5 by a 3-0-0 vote, and no later reference to that district appears in our record, which is consistent with decertification. We do not hold the district plan or the county filing. The city's only live TIF district in the later record is District No. 2-1 for the apartment building, created June 30 2026 with $1,855,000 of assistance over 26 years.
5-14-24 Agenda; 9-8-26 Council Packet; KENYON_INCENTIVES.md
Approve Purchase of iPad for New GIS System Wayne Ehrich, Public Works Director, requested the approval to purchase an iPad for use with the GIS mapping system. This purchase was included in the budget.
Request for approval to buy an iPad and protective cover for public works GIS use.
At the meetingCouncil approved the purchase of the iPad and protective cover, 3-0-0.
The budget line naming the iPad is not in our archive. Computer support across all funds ran $15,961 actual in 2024 and $26,903 in 2025 against an $8,500 budget, and at that price the purchase sat below the $4,999 staff limit the city set four months later.
KENYON_IT_SPEND.md
The County is going through some personnel changes. The Goodhue County Commission meeting will be held at Kenyon City Hall on May 1 at 9:00 am.
Citizen comment county update.
We hold no posted county meeting notice for May 1 2024 and no record of the county's personnel changes. The practice of holding a May commission meeting at Kenyon City Hall continued, and Commissioner Greseth confirmed it again on March 10 2026 while reporting the county levy would rise 6.5 percent for 2026 with a larger increase coming in 2027 because of state mandates. Kenyon's own city levy rose 9.18 percent for the same year.
3-10-26 Council Packet; taxes/levy.html
Kenyon Muni - 2024 Rose Fest Street Dance Band Contract Motion by Bailey seconded by Helgeson to approve the 2024 Rose Fest Street dance band MTV's for Saturday, August 17, 2024.
Kenyon Muni new business item on the Rose Fest street dance band contract.
At the meetingCouncil approved the band contract, 3-0-0.
No contract and no fee for the band MTV's appears in our record, only the 3-0-0 approval for Saturday August 17 2024. The surrounding Rose Fest approvals are documented, with the August 20 2024 council approving the street dance permit for the municipal liquor store, parade permit, street closures, 5K route and the Depot Park liquor permit. The signed band contract would settle the cost.
5-14-24 and 8-20-24 Agendas
LEGAL Draft Tobacco Ordinance – Chief Jeff Sjoblom City Attorney Riggs reviewed the draft ordinance amending section 1105 of the city code regarding tobacco. This updated ordinance will now bring the city current with state law.
Review and adoption of Ordinance 103 on tobacco.
At the meetingCouncil approved Ordinance 103 and Resolution 2024-10 for publication by title and summary, 3-0-0.
We hold no comparison of Ordinance 103 to the Minnesota tobacco statutes. The December 10 2024 packet does carry the state guidance the ordinance had to track, that a cannabis or hemp business licensee may also hold a tobacco license under chapter 461 but cannot sell tobacco at the cannabis retail location, and that tobacco authority may be suspended or revoked if the cannabis license is revoked. The ordinance text against chapter 461 would settle whether the update is complete.
5-14-24 Agenda; 12.10.24 Council Packet
IT Security Update Finance Clerk, Whitney Kyllo explained her research concerning IT issues in the city. Our current provider is not BCA certified for police department security.
Basis for pursuing an IT security update and a quote from On-Site.
We hold no Bureau of Criminal Apprehension certification requirements and no certification status for the city's former IT provider. Our record shows only what the city did next, replacing managed IT with On-Site Computers at roughly $20,000 to $25,000 a year. The BCA's criminal justice data security standard and the prior vendor's compliance documentation would settle it.
KENYON_IT_SPEND.md · would settle it: BCA certification requirements and the current provider's certification status
Declare 1936 Ford Open-Air Fire Truck as Excess Inventory Fire Chief Wayne Ehrich stated that the Fire Department voted to get rid of the 1936 Ford Open-Air Fire Truck. They are requesting council approval to sell the old fire truck. Proceeds would go into the truck fund.
The Fire Department voted to get rid of the 1936 truck and asked council approval to sell it.
At the meetingCouncil declared the truck excess inventory to be properly disposed of, 3-0-0.
No sale, disposal method or deposit amount for the 1936 Ford Open-Air Fire Truck appears in our record. The council's motion changed the request, declaring the truck excess inventory to be properly disposed of rather than sold, which is a different disposition from the proceeds-to-truck-fund outcome the department asked for. The disposal record or the truck fund deposit entry would settle it.
The fire department asked to sell the truck and put proceeds in the truck fund, but the motion that passed authorized disposal rather than sale.
5-14-24 Agenda · would settle it: Record of the sale/disposal method and the proceeds deposited to the truck fund
Robert Peterson, a Kenyon property owner, outlined the cons of allowing apartments on the rear half of the first floor of C-1 district buildings. Council member Bailey agreed with Peterson's comments.
Citizen input during review of the draft C-1 zoning ordinance.
At the meetingCouncil voted not to adopt the ordinance.
The minutes record that Peterson outlined the cons but preserve none of them, and we hold no written statement from him. His objections carried the vote, since Council Member Bailey agreed with them and then moved to reject the ordinance. A recording of the meeting or a written submission from Peterson would settle what he argued.
5-14-24 Agenda · would settle it: A written record of Peterson's stated objections
Motion carried 3-0-0. 2024 Pay Equity Report Finance Director Kyllo stated that the State requires a pay equity report be completed and adopted every three years. The last one was approved in January 2021.
Adoption of the 2024 Pay Equity Report.
At the meetingCouncil adopted the pay equity report as presented, 3-0-0.
We hold no Minnesota pay equity reporting rules and no record of the January 2021 adoption. The 2024 report was adopted 3-0-0 on the finance director's representation alone. The state's pay equity compliance file for Kenyon would settle both the three-year cycle and the prior filing date.
5-14-24 Agenda · would settle it: State pay equity reporting rules and the January 2021 adoption record
Depot Building Window Replacement Ehrich stated that the Park and Rec Committee met on April 2. They are recommending the replacement of the ten large windows in the Depot building.
Introduction of the Depot building window replacement item.
At the meetingCouncil approved the replacement estimate, 3-0-0.
We hold no Park and Rec Committee minutes from April 2 2024. The committee was thinly staffed, with vacant seats on it and on the Historic Preservation Commission still being advertised in January 2025. The committee's own minutes would settle what it recommended and on what basis.
5-14-24 Agenda; 1-14-25 Council Packet · would settle it: Park and Rec Committee April 2 minutes
Motion carried 3-0-0. 2024 Pool Wages Gudknecht stated that the pool wages were updated with the pool manager, Brandi Kyllo, in February.
Approval of the 2024 pool wages.
At the meetingCouncil approved the 2024 pool wages, 3-0-0.
We hold no 2024 pool wage schedule and no record of the February update with the pool manager. What the record shows is the revenue side, a swimming pool budget of $28,000 in fees plus $4,500 in concessions for 2024, $32,700 in all. The adopted wage schedule would settle what the city pays its pool staff.
5-14-24 Agenda, 6.11.24 Council Packet budget tables · would settle it: The 2024 pool wage schedule as updated in February
EDA Meeting: Tuesday, April 23rd @ 8:00 am Board of Appeals & Equalization, Thursday, April 25 @ 3:00 pm (Run by County-Open Book) City Council Meeting: Tuesday, May 14th @ 7 pm COUNCIL AND STAFF GENERAL COMMENTS Council Member Helgeson reminded everyone of the Spring Clean-up scheduled for April 27 from 9 am to noon.
Council general comments reminder to residents.
We hold no posted Spring Clean-up notice for April 27 2024. The city's public notice channels are thin, with the Rose Fest signup running on a Google Form and a Jotform that now reads over quota because the free plan is exhausted. The posted notice or the city newsletter would settle it.
KENYON_IT_SPEND.md · would settle it: The posted Spring Clean-up notice
Finance Director Kyllo thanked Matt Bartel and Wayne Ehrich for working on the Liquor Store IT issues two Fridays ago until 11:30 pm.
Staff general comments thanking employees, related to city IT problems.
We hold no incident record or timesheets for the liquor store IT work. The liquor store's own digital costs are documented, with card processing at $18,515 in 2024 and $22,956 in 2025, the city's largest digital cost after managed IT. An incident ticket from the IT provider or the two employees' payroll detail would settle the hours worked.
KENYON_IT_SPEND.md · would settle it: Incident record or timesheets for the liquor store IT work
Mayor Henke stated that Police Chief Sjoblom had a good FYI report, and he was proud of our city police department. Zach Bubany gave an update on the projects he is working on in the city.
Council and staff general comments.
We hold no list of Zach Bubany's city projects and no identification of his role. The minutes record the update without content. A staff or consultant scope of work naming him would settle it.
5-14-24 Agenda · would settle it: A written list of Bubany's current city projects
Decisions 19 motions
Who did what
| Person | At this meeting |
|---|---|
| Doug Henke Mayor | Called the meeting to order; moved to approve the consent agenda, not waive LMCIT limits, change payroll to ADP, delete a bank signatory, adopt the credit card policy and pay equity report; praised the police department FYI report |
| Kim Helgeson Council Member | Moved to adopt the amended agenda and the consent agenda; seconded and moved multiple items; reminded everyone of the April 27 Spring Clean-up |
| Mary Bailey Council Member | Moved approval of Ordinance 103, Resolution 2024-10, the Rose Fest band contract, excess fire truck, Depot windows and FTO pay; agreed with Peterson on the C-1 zoning issue; thanked the trails committee |
| Lee Sjolander Council Member | Absent |
| Molly Ryan Attended via Zoom (non-voting) | Attended remotely |
| Holli Gudknecht Administrative Assistant | Presented the TIF decertification, LMCIT waiver, bank signatory deletion and 2024 pool wages; prepared agenda materials |
| Whitney Kyllo Finance Director | Reported on the Paycom-to-ADP payroll switch, IT security research, credit card policy update and pay equity report; thanked Matt Bartel and Wayne Ehrich for Liquor Store IT work |
| Jeff Sjoblom Police Chief | Brought forward the draft tobacco ordinance and requested FTO pay of one hour overtime or comp time per shift |
| Derek Olinger City Engineer | Reported the LRIP grant denial, reviewed the 2025 street and utility project scope and the pending CSAH 12 partnership agreement |
| Wayne Ehrich Public Works Director / Fire Chief | Requested disposal of the 1936 fire truck, an iPad for the GIS system, Depot window replacement and a work session with the Fire Department; noted the June 22 Fireman's Dance |
| Scott Riggs City Attorney | Reviewed the draft tobacco ordinance and the C-1 zoning draft; reported he had not yet found an interim city administrator |
| Todd Greseth Goodhue County Commissioner | Gave a county update during citizen comments and announced the May 1 County Commission meeting at Kenyon City Hall |
| Robert Peterson Kenyon property owner | Outlined the cons of allowing apartments on the rear half of first floors in the C-1 district |
| Zach Bubany Attendee | Gave an update on projects he is working on in the city; thanked for trails committee work |
| Mark Vahlsing Former City Administrator | Removed as signatory on the City of Kenyon account at Security State Bank of Kenyon |
| Brandi Kyllo Pool manager | Worked with staff in February to update the 2024 pool wages |
| Corrina Jost Park & Rec Committee appointee | Appointment approved on the consent agenda |
| Nancy Davison Park & Rec Committee appointee | Appointment approved on the consent agenda |
| Tedd Pederson Trails committee participant | Thanked by Council Member Bailey for work on the trails committee |
| Matt Bartel Staff | Thanked for working on Liquor Store IT issues until 11:30 pm |
| Rashmi Brewer State Aid State Programs Engineer, MnDOT | Signed the letter informing the City the 6th Street LRIP application was not selected |
Organizations named: City of Kenyon, Goodhue County, Kenyon Municipal Utilities (KMU), Kenyon Fire Relief Association, Kenyon Fire Department, Kenyon Police Department, Kenyon Planning Commission, Kenyon Park & Rec Committee, League of Minnesota Cities Insurance Trust (LMCIT), Paycom, ADP, On-Site, Security State Bank of Kenyon, L&M Construction, MnDOT State Aid for Local Transportation, Kenyon EDA, Kenyon Muni (liquor store), MTV's (band), Minnesota Bureau of Criminal Apprehension (BCA)
Figures
| Amount | What |
|---|---|
| $21,368.00 | L&M Construction estimate to replace ten windows in the Depot Building |
| $500,000 | State statutory tort liability limit per claimant |
| $1,500,000 | State statutory tort liability limit per occurrence |
| $2,000,000 | Additional insurance coverage cities can purchase annually |
| $1,500,000 | LRIP grant amount noted in the capital plan for the 6th Street project (2028) |
| $45,000.00 | Annual chip/crack seal budgeted each year in the capital improvement plan |
Said at the meeting
We received word that no grant was awarded for the 6th Street reconstruction project.
Engineer Derek Olinger (via packet report) · packet, verbatim
State statutes limit a city's tort liability to a maximum of $500,000 per claimant and $1,500,000 per occurrence.
Holli Gudknecht, Administrative Assistant · packet, verbatim
The city would go live with ADP on June 10 and the payroll costs would be cut in half.
Whitney Kyllo, Finance Director · minutes, verbatim
Police Chief Sjoblom had a good FYI report, and he was proud of our city police department.
Mayor Doug Henke · minutes, verbatim
Resolutions and ordinances
- Approving Publication of Ordinance NoRes. 2024-10
- Approving the Decertification of Tax Increment Financing District NoRes. 2024-09
- Amending Section 1105 of the Kenyon City Code Regarding Tobacco 9 Motion by Bailey, Second by Helgeson to approve OrdinanOrd. 103
Agenda
Each item links to where it appears in the packet.
- I. CALL TO ORDER AND ROLL CALL
- II. CITIZEN COMMENTS
- III. ADOPT AGENDA
- III.A Adopt Agenda
- IV. CONSENT AGENDA
- V. APPROVAL OF MINUTES and APPOINTMENTS
- V.A Approval of Minutes and Appointments
- VI. PRESENTATIONS/PUBLIC HEARINGS
- VII. ENGINEERING
- VIII. LEGAL
- VIII.A Draft Tobacco Ordinance – Chief Jeff Sjoblom
- VIII.B Review draft Zoning Ordinance to allow apartments on the rear ½ of the first floor of
- IX. FINANCIAL
- IX.A Financials
- X. OLD BUSINESS
- X.A Update on Payroll Services
- XI. NEW BUSINESS
- XI.A City Administrator Position Update
- XI.B Resolution 2024-09: Approving the Decertification of Tax Increment Financing
- XI.C LMCIT Liability Coverage Waiver
- XI.D Kenyon Muni - 2024 Rose Fest Street Dance Band Contract
- XI.E Declare 1936 Ford Open-Air Fire Truck as Excess Inventory
- XI.F Kenyon Fire Relief Association Requests for June 22, 2024
- XI.G Approve Purchase of iPad for New GIS System
- XI.H IT Security Update
- XI.I Delete Signatory at Security State Bank of Kenyon
- XI.J Update Administrative Policy #17 - City Credit Card Use
- XI.L Pay Equity Report
- XI.M Depot Building Window Replacement
- XI.N FTO Pay - Police Chief Sjoblom
- XII. F.Y.I. - Department Updates
- XIII. COUNCIL AND STAFF GENERAL COMMENTS
- XIV. ADJOURNMENT
- A. City Council Work Session Minutes of March 12, 2024
- B. City Council Meeting Minutes of March 12, 2024 `
- B. City Council Special Meeting (Closed and Open) Minutes of April 1, 2024
- C. Approve Appointment of Corrina Jost and Nancy Davison to Park & Rec Committee
- A. Draft Tobacco Ordinance – Chief Jeff Sjoblom
- B. Review draft Zoning Ordinance to allow apartments on the rear ½ of the first floor of
- A. Update on Payroll Services
- A. City Administrator Position Update
- B. Resolution 2024-09: Approving the Decertification of Tax Increment Financing
- C. LMCIT Liability Coverage Waiver
- D. Kenyon Muni - 2024 Rose Fest Street Dance Band Contract
- E. Declare 1936 Ford Open-Air Fire Truck as Excess Inventory
- F. Kenyon Fire Relief Association Requests for June 22, 2024
- G. Approve Purchase of iPad for New GIS System
- H. IT Security Update
- I. Delete Signatory at Security State Bank of Kenyon
- J. Update Administrative Policy #17-City Credit Card Use
- L. Depot Building Window Replacement
Full packet text (128k characters)
The minutes
Official minutes as adopted, from 5-14-24 AGENDA(1); text extracted from the PDF.
Council Meeting was duly held in the City Council chambers at 7:00 p.m. on the 9th day of April 2024. The meeting was called to order by Mayor Henke.
- Present
- Mayor Doug Henke, Council Members Kim Helgeson and Mary Bailey
- Via Zoom
- Molly Ryan (non-voting)
- Absent
- Lee Sjolander
- Also present
- Administrative Assistant Holli Gudknecht, Finance Director Whitney Kyllo, Police Chief Jeff Sjoblom, Engineer Derek Olinger, Public Works Director Wayne Ehrich, City Attorney Scott Riggs, Todd Greseth, Robert Peterson, John Cambronne, Zach Bubany
The meeting opened with the Pledge of Allegiance.
Citizen Comment
Goodhue County Commissioner, Todd Greseth, gave an update on what is happening in the County. The County is going through some personnel changes. The Goodhue County Commission meeting will be held at Kenyon City Hall on May 1 at 9:00 am.
Adopt Agenda
Addition: / XI / New Business / N / Schedule Council Work Session with Fire Department
Motion by Helgeson second by Bailey to approve the amended agenda. Motion carried 3-0-0.
Consent Agenda
Motion by Helgeson second by Henke to approve the Consent Agenda, which includes payment of check numbers 75877 through 75971; 4895E through 4967E.
Motion carried 3-0-0Presentations / Public Hearings / Recognitions / Prolamations
Engineering
2025 Street & Utility Project 6th Street LRIP Grant Engineer Olinger stated that the City of Kenyon was not awarded the LRIP Grant for the 6th Street reconstruction project. This project will be moved back to the 2028 project. We may apply again during the next solicitation.
Overall Project Scope
Engineer Olinger reviewed the street and utility improvement project that has been programmed for 2025. Public Works, KMU, and Engineering staff have met to review the infrastructure. A formal recommendation list of street/utility segments will be compiled for Council consideration.
CSAH 12 Partnership Agreement
City Engineer Olinger stated that a partnership agreement with the county engineer for the construction of County Road 12 should be ready for the May council meeting. The agreement was drafted, sent to the city attorney, and is now in the county for approval.
Legal
Draft Tobacco Ordinance – Chief Jeff Sjoblom
City Attorney Riggs reviewed the draft ordinance amending section 1105 of the city code regarding tobacco. This updated ordinance will now bring the city current with state law. Approve Ordinance 103: Amending Section 1105 of the Kenyon City Code Regarding Tobacco 9
Motion by Bailey, Second by Helgeson to approve Ordinance 103. Motion Carried 3-0-0. Resolution 2024-10: Approving Publication of Ordinance No. 103 by Title and Summary
Motion by Bailey, second by Helgeson to approve Resolution 2024-10. Motion Carried 3-0-0.
Review Draft Zoning Ordinance to Allow Apartments on the Rear ½ of the First Floor of
Buildings in the C-1 District as a Conditional Use –Zoning Ordinance Section 515.15 Subd. 3 a) Attorney Riggs stated that the planning commission recommended to not adopt this ordinance. Robert Peterson, a Kenyon property owner, outlined the cons of allowing apartments on the rear half of the first floor of C-1 district buildings. Council member Bailey agreed with Peterson's comments.
Motion by Bailey seconded by Helgeson to accept the recommendation of the planning commission to not adopt this ordinance. Motion carried 3-0-0.
Old Business
Update on Payroll Services
Finance Director, Whitney Kyllo updated the council on the background on switching over from Paycom to ADP for payroll. The city would go live with ADP on June 10 and the payroll costs would be cut in half.
Motion by Henke seconded by Helgeson to change payroll services to ADP. Motion carried 3-0-0.
New Business
City Administrator Position Update Attorney Riggs stated he had contacted some parties about serving as an interim city administrator. He had not found an interim yet.
Resolution 2024-09: Approving the Decertification of Tax Increment Financing District No. 4-5 of the City of Kenyon. Gudknecht stated that Tax Increment Financing District No. 4-5, which was originally created for Countryside Way, is now completed. The city is required to decertify the district.
Motion by Helgeson second by Bailey to adopt Resolution 2024-09 approving the decertification of Tax Increment Financing District No. 4-5 of the City of Kenyon. Motion carried 3-0-0.
LMCIT Liability Coverage Waiver
Gudknecht stated that the City Council is required to choose either to waive or not to waive the monetary insurance liability limits. State statutes limit a city's tort liability to a maximum of $500,000 per claimant and $1,500,000 per occurrence. These limits apply whether the claim is against the city, against the individual officer or employee, or against both. Cities can choose to waive the state liability limits. Cities can purchase additional insurance coverage up to $2,000,000 annually.
Motion by Henke, seconded by Helgeson to follow past City precedence to not waive LMCIT State Liability limits. Motion carried 3-0-0.
Kenyon Muni - 2024 Rose Fest Street Dance Band Contract
Motion by Bailey seconded by Helgeson to approve the 2024 Rose Fest Street dance band MTV's for Saturday, August 17, 2024. Motion carried 3-0-0.
Declare 1936 Ford Open-Air Fire Truck as Excess Inventory
Fire Chief Wayne Ehrich stated that the Fire Department voted to get rid of the 1936 Ford Open-Air Fire Truck. They are requesting council approval to sell the old fire truck. Proceeds would go into the truck fund.
Motion by Bailey seconded by Helgeson to declare the 1936 fire truck as excess inventory to be properly disposed of. Motion carried 3-0-0.
Kenyon Fire Relief Association Requests for June 22, 2024 Fire Chief Ehrich noted that the annual Fireman's Dance is scheduled to be held on Saturday, June 22, 2024.
Motion by Helgeson seconded by Bailey to approve the Kenyon Fire Relief Association's request for a dance permit and temporary liquor license. Motion carried 3-0-0.
Approve Purchase of iPad for New GIS System
Wayne Ehrich, Public Works Director, requested the approval to purchase an iPad for use with the GIS mapping system. This purchase was included in the budget.
Motion by Helgeson seconded by Bailey to approve the purchase of an iPad and protective cover for the public works department for use with the new GIS system. Motion carried 3-0-0.
IT Security Update
Finance Clerk, Whitney Kyllo explained her research concerning IT issues in the city. Our current provider is not BCA certified for police department security.
Motion by Bailey seconded by Helgeson to authorize hiring On-Site to come in and give a quote for security update for the city. Motion carried 3-0-0.
Delete Signatory at Security State Bank of Kenyon
Gudknecht requested that Mark Vahlsing be deleted as a signer for the city bank account at the Security State Bank of Kenyon.
Motion by Helgeson second by Henke to delete Mark Vahlsing as a signatory on the City of Kenyon account at the Security State Bank of Kenyon. Motion carried 3-0-0.
Update Administrative Policy #17-City Credit Card Use
Finance Director, Whitney Kyllo, stated that the City credit card policy had recently been updated.
Motion by Henke seconded by Bailey to adopt Administrative Policy #17 – City Credit Card use.
Motion carried 3-0-02024 Pool Wages Gudknecht stated that the pool wages were updated with the pool manager, Brandi Kyllo, in February.
Motion by Helgeson seconded by Bailey to approve the 2024 pool wages. Motion carried 3-0-0.
2024 Pay Equity Report Finance Director Kyllo stated that the State requires a pay equity report be completed and adopted every three years. The last one was approved in January 2021.
Motion by Henke seconded by Bailey to adopt the pay equity report as presented. Motion carried 3-0-0.
Depot Building Window Replacement
Ehrich stated that the Park and Rec Committee met on April 2. They are recommending the replacement of the ten large windows in the Depot building.
Motion by Bailey seconded by Henke to approve the estimate from L&M Construction to replace ten windows in the Depot Building at a cost of $21,368.00. Motion carried 3-0-0.
FTO Pay – Police Chief Sjoblom
Police Chief Sjoblom discussed paying for FTO (Field Training Officers). He requested one hour of overtime or comp time per shift be paid when current officers train new hires.
Motion by Bailey seconded by Helgeson to approve the one hour of overtime pay or comp time per shift for police department field training officers. Motion carried 3-0-0. 11 Schedule Council Work Session with Fire Department Fire Chief Wayne Ehrich requested a work session with the City Council to discuss issues with the fire district townships.
Motion by Helgeson seconded by Bailey to schedule a special city council meeting on Tuesday, April 23 at 5:00 pm. motion carried 3-0-0.
Schedule of Upcoming Meetings
KMU Meeting: Tuesday, April 16th @ 4:00 p.m. EDA Meeting: Tuesday, April 23rd @ 8:00 am Board of Appeals & Equalization, Thursday, April 25 @ 3:00 pm (Run by County-Open Book) City Council Meeting: Tuesday, May 14th @ 7 pm
Council And Staff General Comments
Council Member Helgeson reminded everyone of the Spring Clean-up scheduled for April 27 from 9 am to noon.
Council Member Bailey thanked Engineer Olinger, Zach Bubany, and Tedd Pederson for their work on the trails committee.
Mayor Henke stated that Police Chief Sjoblom had a good FYI report, and he was proud of our city police department.
Zach Bubany gave an update on the projects he is working on in the city.
Finance Director Kyllo thanked Matt Bartel and Wayne Ehrich for working on the Liquor Store IT issues two Fridays ago until 11:30 pm.
Motion by Henke second by Bailey to adjourn the meeting at 8:43 pm. Motion carried 3-0-0.
Holli Gudknecht, Administrative Assistant Douglas Henke, Mayor
Pursuant to due call and notice thereof, a City